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Min CC 11/14/2013 J O F C!A O C' + s + Tf X Ate' "City of Choice" City Council Meeting CIBOLO MUNICIPAL BUILDING 200 S. MAIN November 14, 2013 7:00 P.M. MINUTES 1. Call to Order—Mayor Hartman called the meeting to order at 7:33 p.m. 2. Roll Call— Council Present: Mayor Hartman, Councilman Troncoso, Councilman Castro, Councilwoman Hale, Councilman Carlton, Councilman Liparoto and Councilman Hicks; Council Absent: Councilman Pedde; Staff Present: City Manager Herrera, City Attorney Zech, City Secretary Cimics, Asst. City Secretary Edmondson, Finance Director Miranda, ED Director Luft; Fire Chief Niemietz, Public Works Director Fousse, Planning/Dev. Services Director Stricker. 3. Invocation—Invocation was given by a Pastor in the Cibolo community. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time, however, City Council may present any factual response to items brought up by citizens. Daniel Cosner thanked the Public Works crew for cleaning the drainage area near his house. He also would like to request that his zoning be brought back to the zoning of Residential 1 that council had approved in December 1997. Miss Cibolo Pageant presented flowers to outgoing Mayor Hartman and thanked her for everything. They also gave new Mayor Jackson flowers and hope to have a good working relationship with her. Mark Rightnour thanked council for their service to the City. He stated that he felt that the recall was bad for the City and the consequences could have been much worse if the entire council was recalled. George Twist also thanked the council and stated that the City needs to fix the pot holes on Green Valley Road. Melvin Hicks spoke to the council on items facing the new council. He also stated that the new council should not be in fear of recall by Mr. Larkin's every three months. Madi Buell thanked council and also addressed issues with Mr. Larkin and his disruption of the council meetings. Ms. Buell also spoke on agenda item 10E.and felt that these petition were wasting a lot of City time. Andre Larkin's spoke on items 7A(canvassing of the ballots), IOB (appointment of a Mayor Pro-tem) and IOC (the filling of the 2 vacant council seats). Pamela Jarnagan spoke on item 10B and felt that Mr. Garrett was the most qualified to hold that position. William Vogel also spoke on this item and recommended Councilman Garrett for the position of Mayor Pro-Tem. Tannya Steffen stated that she hoped the new council will address some of the outstanding issues of the City such as flooding issues. 6. Consent Agenda—Consent Items(General Items) A. Approval of the minutes of the Regular City Council Meeting held on October 22,2013. B. Approval of the minutes of the Special City Council Meeting held on October 22,2013. 1 C. Acceptance of the September 2013 Check Register pending final acceptance of the City's financial audit for the 2012/13 Fiscal Year. D. Acceptance of the Revenue & Expense Report ending September 30, 2013 pending final acceptance of the City's financial audit for the 2012/13 Fiscal Year. E. Acceptance of the Quarterly Investment Report for the period ending September 30, 2613, pending final acceptance of the City's financial audit for the 2012/2013 Fiscal Year. Councilman Liparoto moved to approve the consent agenda. Motion was seconded by Councilman Hicks. For: Council Members: Troncoso, Castro,Hale, Carlton,Liparoto and Hicks; Against: None. Motion carried 6to0. 7. Canvassing A. The Certification/Canvassing of the November 5,2013 Election. The City Secretary read the results of the November 5, 2013 election. Councilman Liparoto moved to approve the certification/canvassing of the November 5, 2013 elections. Motion was seconded by Councilman Castro. For: Council Members: Troncoso, Castro, Hale, Carlton, Liparoto and Hicks; Against: None. Motion carried 6 to 0. 8. Ceremonial A. Farewell gifts to departing Mayor and Council Members. City Manager Herrera presented the outgoing Council Members and Mayor with departing gifts from the City for their outstanding service to the City of Cibolo. B. Administering the oath of office to Councilman Garrett (District 2), Councilman Castro (District 3), Councilman Dunn(District 7)and Mayor Jackson. City Secretary Cimics administered the oath of office to Mayor Elect Jackson, Council Member Elect Garrett, Council Member Elect Castro and Council Member Elect Dunn. A short recess will take place after this item to give the citizen an opportunity to say goodbye to the old council and welcome the new council. Mayor Jackson announced that there would be a 15 to 20 recess for citizens to say goodbye to the old council members and to welcome the new council. Council reconvened the regular council meeting at 8:20 p.m. 9. Staff Updates/Discussion A. Planning&Developmental Services Department B. Court Department C. Fire Department D. Administration Mr. Herrera gave a brief update and asked council if they would be available for a 1 day retreat on January 10,2013. Council will get back with the City Secretary on availability for that date. 2 10. Discussion/Action A. Discussion/Action on the removal,appointments and re-appointments to Planning and Zoning Commission, Parks Commission, Streets and Drainage Commission, Board of Adjustments Commission, Capital Improvement Program(CIP), Charter Review Committee and Cibolo Economic Development Corporation. No action taken at this meeting. Council will look at council liaisons to the committees, commissions at the next meeting in December. B. Discussion/Action on the appointment of a Mayor Pro-Tem. Councilman Dunn made the motion to appoint Councilman Carlton as Mayor Pro-Tem. Motion was seconded by Councilman Castro. There were a couple citizens that spoke on this item and both Councilman Castro and Dunn explained that they nominated Councilman Carlton because of his experience on the Council. Mayor Jackson called for the vote: For: Councilman Dunn,Castro and Carlton;Against:None; Abstaining: Councilman Garrett. Motion carried 3 to 0 with one abstaining. C. Discussion/Action on the procedures to fill the two vacant council positions. Council discussed and decided that the City Secretary will post on the web site and on the bulletin board at City Hall all those interested and meet the requirements of the City Charter to submit a resume to the City Secretary NLT close of business Friday, November 22, 2013. Council positions are open for District 4 and District 6. Citizens applying for these positions must live in the District applying for and have been a resident of that district for at least one year. D. Discussion/Action on the petition received on Tuesday, November 5, 2013 for a Citizens' Initiative for a Child Safety Trak Ordinance. Prior to the City Secretary's report the council went into Executive Session at 9:16 p.m. as authorized by the Texas Gov't Code Sec. 551.071 Consultation with Attorney to discuss this item. Council reconvened into regular session at 9:50 p.m. The City Secretary gave a report to the City Council on the petition received on November 5, 2013. There were a total of 218 signatures with 162 being registered voters of the City. There were 47 signatures not registered, 7 duplicate signatures and two signatures that were unable to be read. A total of 150 signatures were required for the petition to be valid. Signatures were broken into district with the following count: District 1 —7 voters, District 2— 81 voters, District 3 —47 voters, District 4—4 voters, District 5—7 voters, District 6—5 voters and District 7 with 11 voters. Council decided to take a look at the Comprehensive Plan and see if updates needed to be made. Council set up a citizen committee to help with this process. E. Discussion and Report to City Council on the process and results of updates to the Future Thoroughfare Plan. The first Public Hearing on this item was held by the Planning and Zoning on Nov 13,2013 and Council will hold a Public Hearing on December 10, 2013. Planning and Zoning had no objection and the school district was also in favor of the proposed change. No action taken at this meeting F. Discussion and approval of the 2013 Final Tax Roll and Levy expected revenue report prepared by Guadalupe County Tax Assessor/Collector. Councilman Castro made the motion to approve the 2013 Final Tax Roll and Levy expected revenue report prepared by Guadalupe County Tax Assessor/Collector. Motion was seconded by Councilman Carlton. For: Council Members: Garrett,Dunn,Castro and Carlton;Against:None. Motion carried 4 to 0. 3 G. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time,date,and place of additional special meetings or workshops. Council cancelled the last regular scheduled council meetings in November and December due to the holidays. The next regular meeting will be on December 10,2013 followed by the January 14,2014 meeting. Council will hold a Special Council Meeting on December 3, 2013 at 7:00 to interview candidates for the open District 4 and District 6 seats. Council is looking at a one day retreat to be scheduled on January 10, 2014 from 10 am to 2 pm. 11. Resolutions A. Approval/Disapproval of a Resolution by the City of Cibolo, approving financing with Wells Fargo Bank, N.A.for the Purchase of City Equipment. Councilman Castro moved to approve the resolution approving the financing with Wells Fargo Bank, N.A. for the Purchase of City Equipment. Motion was seconded by Councilman Carlton. For: Council Members: Garrett,Castro,Dunn and Carlton;Against:None. Motion carried 4 to 0. B. Approval/Disapproval of a Resolution by the City of Cibolo to cast votes to elect Directors for the Guadalupe Appraisal District for the 2014-2015 term. Councilman Carlton moved to give all Cibolo votes to Jay Hogue for the election of Directors for the Guadalupe Appraisal District for the 2014-2015 term. Motion was seconded by Councilman Dunn. For: Council Members: Garrett,Castro,Carlton and Dunn;Against:None. Motion carried 4 to 0. C. Approval/Disapproval of a Resolution canvassing the returns and declaring the results of a bond election; and other matters in connection therewith. Councilman Castro moved to approve the resolution canvassing the returns and declaring the results of a bond election. Motion was seconded by Councilman Carlton. For: Council Members: Garrett, Castro, Carlton and Dunn;Against:None. Motion carried 4 to 0. 12. City Council request(s)regarding specific items to be scheduled for future agendas. None at this time. 13. Adjournment: Councilman Castro moved to adjourn the meeting at 10:10 p.m. Motion was seconded by Councilman Garrett. For: All;Against:None. Motion carried 4 to 0. PASED AND APPROVED THIS 10TH DAY OF DECEMBER 2013. Lisa M. ac on Mayor 75 T Peggy Cimics,TRMC City Secretary 4