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Min CC 01/14/2014 Of C J. O.. ., 4 U rz0 s � r 47 X -010 of Choice City Council Meeting CIBOLO MUNICIPAL BUILDING 200 S. MAIN January 14, 2014 7:00 P.M. MINUTES 1. Call to Order—Meeting was called to order by Mayor Jackson at 7:00 p.m. 2. Roll Call — Council Members Present: Mayor Jackson, Councilman Pedde, Councilman Garrett, Councilman Castro, Councilman Doty, Councilman Carlton, Councilman Hogue and Councilman Dunn; Council Members Absent: None, Staff Present: City Manager Herrera, City Attorney Banks, City Secretary Cimics, Finance Director Miranda, ED Director Luft, Police Chief Cox, Fire Chief Niemietz and Planner Anderson. 3. Invocation—Invocation was given by Councilman Castro. 4. Pledke of Allegiance a�—All in attendance recited the Pledge of Allegiance. 5. Presentation A. Cibolofest presentation of appreciation. Mayor Jackson presented a plaque to all the Cibolofest donors that had donated$1,000 or more to Cibolofest in October 2013. These company's made this event a successful event for the City and all citizens that attended. The City appreciates the support we receive and many of the company's have supported the event for several years. Thanks to: Blanton Development, Frost Bank, Schertz Bank&Trust, Sanjel,Kalmar,D&D Contracting, and Vickery&Associates. 6. Public Hearing A. The City Council will hold a public hearing to hear public testimony concerning updates to the Future Thoroughfare Plan and the Future Land Use Map. Mayor Jackson opened the Public Hearing at 7:06 p.m. No one spoke concerning the updates to the Future Thoroughfare Plan and the Future Land Use Map. The Mayor closed the Public Hearing at 7:06 p.m. 1 B. The City Council will hold a public hearing to hear public testimony concerning a request to allow a Conditional Use Permit on a 3.11 acre property zoned C-3 located on the east side of FM 3009 between Dietz Road and Deer Creek Boulevard for a Self-Storage facility. This item was not heard as item was pulled by the developer. 7. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time,however, City Council may present any factual response to items brought up by citizens. Carol Alvarado of 101 Weeping Willow spoke to council on the opportunity to promote Cibolo with a BBQ Cook Off that will be occurring on Feb 22&23 in the parking lot behind City Hall. Its being put together by a group of citizens and everyone is invited to participate. There will be awards for best brisket,beans, chicken, spare ribs and chef choice. Proceeds from the event will go towards the Miss Cibolo Pageant,Light for Life and Police Explorers. 8. Consent Agenda—Consent Items(General Items) A. Approval of the minutes of the Regular City Council Meeting held on December 10,2013. B. Approval of the minutes of the Special City Council Meeting held on December 23,2013. C. Acceptance of the November 2013 Check Register pending final acceptance of the City's financial audit for the 2013/14 Fiscal Year. D. Acceptance of the Revenue & Expense Report ending November 30, 2013 pending final acceptance of the City's financial audit for the 2013/14 Fiscal Year. Councilman Pedde moved to approve the consent agenda. Motion was seconded by Councilman Hogue. For: Council Members: Pedde, Garrett, Castro, Doty, Carlton, Hogue and Dunn; Against:None. Motion carried 7 to 0. 9. Staff Updates/Discussion A. Fire Department B. Court Department C. Planning&Development Services D. Administration Chief Niemietz gave a report on Fire activities for the month of December. Mr. Fousse gave council an update on the water leak that occurred at Main Street and F.M. 1103. 10. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Parks Commission, Streets and Drainage Commission, Board of Adjustments Commission, Capital Improvement Program (CII'), Unified Development Code Committee (UDC),Cibolofest Committee and Cibolo Economic Development Corporation. 2 Council discussed volunteers to help with Cibolofest. City Secretary will post an item on the City website. Mr. Hicks of 119 Apache Circle signed up to be heard on this item. He was very disappointed in the way council appointed individuals to the Planning & Zoning and Street & Drainage Commission at the December 2013 meeting. He stated that the new council speaks of transparency but they don't follow the same rules. It seemed that the council already had a plan ahead of time on who was going to be nominated and appointed. B. Discussion/Action on the Conditional Use Permit(CUP)for an indoor Self-Storage Facility to be located on FM 3009,north of Dietz Road and west of Dietz Creek. This item was pulled from the agenda by the developer. C. Discussion/Action regarding the Land Study for Mesa at Turning Stone Phase 2. Councilman Dunn moved to approve the Land Study for Mesa at Turning Stone Phase 2. Motion was seconded by Councilman Carlton. For: Council Members: Pedde, Garrett, Castro, Doty, Carlton,Hogue and Dunn;Against:None. Motion carried 7 to 0. D. Discussion/Action on the approval of the Cibolo Summit sidewalk exhibit associated with the conditional sidewalk variance granted in connection with the Cibolo Summit Final Plat. Councilman Carlton made the motion to table this item and have it brought back at the next council meeting showing the details agreed to by the City Council and developer. Motion was seconded by Councilman Doty. For: Council Members: Pedde, Garrett, Castro,Doty, Carlton, Hogue and Dunn;Against:None. Motion carried 7 to 0. E. Discussion/Action on amendments to the Future Thoroughfare Plan and the Future Land Use Map. The item was divided into two motions: 1"motion was for the North FLUM/FTP Amendment: Councilman Carlton made the motion to approve the amendments to the Future Thoroughfare Plan and the Future Land Use Map with staff bringing back at the next meeting a cleaned up map showing the amended areas. For: Council Members: Pedde, Garrett, Castro,Doty, Carlton, Hogue and Dunn;Against:None. Motion carried 7 to 0. The second motion was for the South FLUM/FTP Amendments: Councilman Pedde made the motion to approve the FLUM/FTP amendments for the 177 acres know as Bison Ridge and Arizpe Road with the understanding that this would necessitate FLUM amendments for several areas surrounding Bison Ridge. Motion was seconded by Councilman Carlton. For: Council Members: Pedde, Garrett,Castro, Doty, Carlton,Hogue and Dunn;Against:None. Motion carried 7 to 0. F. Discussion and direction to staff on the draft Recreational Vehicle Ordinance. Council went over the draft ordinance and removed one sentence from©Vehicle Use item(2). This item will require a Public Hearing due to zoning changes before an ordinance can be approved. Staff will work on this and bring it back at a later date when all requirements are met. G. Discussion and direction to staff on the Gary Kelly Award or the implementation of a "Volunteer of the Year"Award for the City of Cibolo. Council discussed this item and agreed to that we need to start the process. The City Secretary will contact previous recipients to see if they will serve on the nominating committee. 3 H. Discussion and direction to staff on scheduling a joint Council/Planning & Zoning Workshop. The purpose of workshop will be to developing a solid understanding by both Council and P&Z of the engineering process involved with construction in general, Cibolo's platting process, and how Cibolo's UDC and other applicable codes govern those processes. Council thought this was an excellent ideal and that we should do the same with the Street & Drainage Commission and Parks & Recreation Commission. City Secretary will contact all Council Members to get a good date for the joint meeting. I. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time,date,and place of additional special meetings or workshops. Council went over the calendar for January and February 2014. 11. Resolution A. Approval/Disapproval of a Resolution by the City of Cibolo City Council relating to establishing the City Council's intention to reimburse itself for the prior lawful expenditure of funds from the proceeds of one or more series of tax-exempt obligations to be issued by the City for authorized purposes; authorizing other matters incident and related thereto; and providing an effective date. Councilman Pedde made the motion to approve the Resolution by the City of Cibolo City Council relating to establishing the City Council's intention to reimburse itself for the prior lawful expenditure of funds from the proceeds of one or more series of tax-exempt obligations to be issued by the City. Motion was seconded by Councilman Castro. For: Council Members: Pedde, Garrett, Castro,Doty, Carlton,Hogue and Dunn;Against:None. Motion carried 7 to 0. 12. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.072 Deliberation Regarding Real Property to discuss the following: A. To deliberate the purchase,exchange, lease, or value of real property. Council convened into Executive Session at 8:38 p.m. 13. Open Session Reconvened into Regular Session and take/or give direction, if necessary, on items discussed in Executive Session. Council reconvened into Regular Session at 9:10 p.m. 14. City Council request(s)regarding specific items to be scheduled for future agendas. Councilman Doty requested an item on the agenda to discuss the feasibility of assuming responsibility of F.M. 1103 from Steele High School to F.M. 78. 4 15. Adjournment: Councilman Castro made the motion to adjourn the meeting at 9:12 p.m. Motion was seconded by Councilman Dunn. For:All;Against:None. Motion carried 7 to 0. PASSED AND APPROVED THIS 28TH DAY OF JANUARY 2014 Lisa M.Jac son Mayor ATTEST: Peggy Cimics,TRMC City Secretary 5