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Min CC 01/28/2014 A Of C/6 O C Gr O 7 TCX,0 . -City Of Chorce- City Council Meeting CIBOLO MUNICIPAL BUILDING 200 S. MAIN January 28, 2014 7:00 P.M. MINUTES 1. Call to Order—Meeting was called to order by Mayor Jackson at 7:15 p.m. 2. Roll Call—Mayor Jackson, Councilman Pedde, Councilman Garrett, Councilman Castro, Councilman Doty, Councilman Carlton, Councilman Hogue and Councilman Dunn; Staff Present: City Manager Herrera, City Attorney Banks, City Secretary Cimics, Finance Director Miranda, ED Director Luft, Public Works Director Fousse,Chief Cox,Chief Niemietz and Planning and Dev. Ser.Director Stricken 3. Invocation—Councilman Castro gave the invocation. 4. Pledge of Alle i ance—All in attendance recited the Pledge of Allegiance. 5. Public Hearing A. The City Council will hold a public hearing to hear public testimony concerning updates to the Future Thoroughfare Plan and the Future Land Use Map. Mayor Jackson called the Public Hearing to order at 7:16 p.m. Charles Ruppert wanted to know what area this hearing was referencing. City Planner Anderson informed all those present of the exact location. No other citizens spoke and Mayor Jackson closed the Public Hearing at 7:17 p.m. 6. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Sec. 551.071 Consultation with Attorney to discuss the following: A. Discussion regarding the pending litigation of Bentwood Ranch Homeowners Association vs. City of Cibolo. Council convened into Executive Session at 7:18 p.m. 7. Open Session Reconvene into Regular Session and take action/or giv6 direction, if necessary, on items discussed in Executive Session. Reconvened into Regular Session at 7:51 p.m. 1 8. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue,nor may any action be taken on any non-agenda issue at this time,however,City Council may present any factual response to items brought up by citizens. The follow individuals signed up to be heard: Miss Cibolo Scholarship Pageant Contestants of 2014 informed everyone of the Scholarship Pageant on Feb 8,2014 at Steele High School at 5:OOp.m. Maggie Titterington from the Schertz Chamber briefed on the events taking place. Tannya Steffen talked about the lawsuit and an August open records request. Steve Liparoto spoke on zoning issues in 2010. Staci Markusfeld spoke on zoning on Borgfeld Road. Catherine Benecke President of the Bentwood HOA spoke to council on e-mails to staff. Jennifer Hartman spoke to council on the 2010 presentation and notebook on rezoning. Charles Ruppert stated that appointments to committees and commissions should be new applicants. Melvin Hicks praised City Staff and stated that the City needed to spend more money on a better computer system. 9. Consent Agenda—Consent Items(General Items) A. Approval of the minutes of the Council Workshop held on January 10,2014. B. Approval of the minutes of the Regular City Council Meeting held on January 14,2014. C. Acceptance of the December 2013 Check Register pending final acceptance of the City's financial audit for the 2013/14 Fiscal Year. D. Acceptance of the Revenue&Expense Report ending December 31,2013 pending final acceptance of the City's financial audit for the 2013/14 Fiscal Year. E. Acceptance of the Quarterly Investment Report for the period ending December 31, 2013 pending final acceptance of the City's financial audit for the 2013/14 Fiscal Year. Item B was pulled by Councilman Doty. Councilman Pedde moved to approve the consent agenda Items A, C, D & E. Motion was seconded by Councilman Carlton. For: Councilman Pedde, Garrett, Castro, Doty, Carlton,Hogue and Dunn; Against:None. Motion carried 7 to 0. Councilman Doty made a minor change to the Jan 14 minutes. Councilman Castro made the motion to approve the minutes. Motion was second by Councilman Doty. For: Councilman Pedde, Garrett, Castro, Doty, Carlton, Hogue and Dunn; Against:None. Motion carried 7 to 0. 10. Presentation A. Presentation of the Texas Comptroller Leadership Circle Gold Member Award. B. Presentation of Plaque for Cibolofest 2013 Sponsor—Kalmar City Manager Herrera presented the Texas Comptroller Leadership Circle Gold Member Award to Ms. Miranda the Finance Director. Mayor Jackson presented a plaque to the President of Kalmar for being a major sponsor of the 2013 Cibolofest. 11. Staff Updates/Discussion A. Street Department B. Drainage Department C. Parks Department D. Utility Department E. Police Department F. Administration(City Secretary Report for Calendar Year 2013) City Secretary Cimics gave a report on the calendar events of the Council for 2013. Mr. Fousse gave an update on Town Creek Flood Project. 2 12. Commission/Committee Updates/Discussion A. Economic Development Corporation—Update given by Mark Luft B. Parks and Recreation Commission—Update by Chairman Schultes on upcoming events. 13. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission,Parks Commission, Streets and Drainage Commission, Board of Adjustments Commission, Capital Improvement Program (CIP), Unified Development Code Committee (UDC) and Cibolo Economic Development Corporation. No appointments at this time. B. Discussion/Action on appointing members to the CIP&UDC Review Committee. Councilman Doty stated that it was part of the job of the Planning&Zoning to review the CIP each year. Staff will bring back an ordinance the second meeting in February to re-appoint members to the UDC Review Committee. C. Discussion/Action on updating the Parks & Recreation and Street & Drainage Ordinances to include alternates to serve as members of the Committee/Commission. Staff will bring back in February ordinances to update both the Street & Drainage and Parks and Recreation Ordinances to include two alternates. Alternates will be able to attend meetings but not vote unless a regular member is absent. D. Discussion on the timing of information and letter received by Mayor and all Council Members from VDC Cibolo Reserve LP on their application to the Housing Tax Credit Program. Councilman Garrett briefed this item and that he had placed the letter on his face book page to inform citizens. Councilman Garrett stated that the Mayor, Mr. Herrera, Councilman Hogue, Mark Luft, Eric Schlather the real estate agent and the developer met the following week on this proposed project. It was noted that this letter was received only by the Mayor and Council Members. No one on city staff knew of this project prior to the letter being received by council. E. Discussion/Action on possible amendments to the Future Land Use Map&Future Thoroughfare Plan. An updated map will be brought back to the next meeting. F. Discussion/Action and approval for the City Manager to enter into an Agreement with KB Home Lone Star,Inc for the Landmark Pointe Park Improvement Agreement. This item will be brought back in February. G. Discussion/Action on the approval of the Cibolo Summit sidewalk exhibit associated with the conditional sidewalk variance granted in connection with the Cibolo Summit Final Plat. Councilman Doty made a motion to disapprove the variance then withdrew the motion. Councilman Pedde made the motion to approve the Cibolo Summit sidewalk exhibit associated with the conditional sidewalk variance granted in connection with the Cibolo Summit Final Plat. Motion was seconded by Councilman Doty. For: Councilman Pedde,Castro,Doty,Carlton,Hogue and Dunn;Against: Councilman Garrett. Motion carried 6 to 1. H. Discussion/Action on Saddle Creek Ranch Unit 5,Final Plat. 3 Councilman Doty moved to approve the final plat for Saddle Creek Ranch Unit 5. Motion was seconded by Councilman Carlton. For: Councilman Pedde,Garrett,Castro,Doty,Carlton,Hogue and Dunn; Against:None. Motion carried 7 to 0. I. Discussion and direction to staff on the UDC Update Process. Council was concern with the time frame in the projected UDC Update Process. This will be discussed in more detail at the Council/P&Z Workshop. Staff will bring back an ordinance to appoint members to the UDC Committee in February. J. Discussion/Action on the FM 1103 and Main Street Commercial Preliminary Plat(HEB). Councilman Doty made the motion to approve the FM 1103 and Main Street Commercial Preliminary Plat (HEB)with the condition the final TIA and associated Construction Plans be subject to TxDOT and City of Cibolo review and approval prior to the recordation of the plat. Motion was seconded by Councilman Pedde. For: Councilman Pedde,Garrett,Castro,Doty,Carlton,Hogue and Dunn;Against:None. Motion carried 7 to 0. K. Discussion/Action on the Enclave at Green Valley,Preliminary Plat. This item was pulled by the developer. L. Discussion/Action on an Economic Development Grant Agreement between the City of Cibolo and the Cibolo Economic Development Corporation. Councilman Carlton moved to approve an Economic Development Grant Agreement between the City of Cibolo and the Cibolo Economic Development Corporation. Motion was seconded by Councilman Doty. For: Councilman Pedde,Garrett,Castro,Doty,Carlton,Hogue and Dunn;Against:None. Motion carried 7to0. M. Discussion/Action and direction to staff on City Council receiving updates on projects, development, litigation etc. on a weekly basis. Council discussed this item and thought it would a good tool for council to have. Mr. Herrera asked exactly what do they want and type of format they would like him to use. Council agreed just a brief update and bullet items would be acceptable. Mr. Herrera requested that council give him feedback after receiving the updates a few times. N. Discussion/Action on City Council receiving and approving all Site Plans submitted to the City. Mr.Melvin Hicks also spoke during this item and stated that the staff and the City Engineer looked at the site plans and saw no reason for the council to be involved in this process. This item will be addressed in the joint workshop with Council and the Planning&Zoning Commission. O. Discussion/Action on the feasibility of the City of Cibolo taking ownership from TxDOT for the portion of FM 1103 from Steele High School to FM 78. Council would like to see a feasibility study done to find out the possible cost and city options. This item will also be addressed at the workshop. P. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time,date,and place of additional special meetings or workshops. Council went over the calendar for February and March 2014. 4 14. Resolution A. Approval/Disapproval of a Resolution authorizing the Police Chief to submit a State Criminal Justice Planning 421 Grant to the Office of the Governor,Criminal Justice Division. Councilman Carlton moved to approve a Resolution authorizing the Police Chief to submit a State Criminal Justice Planning 421 Grant to the Office of the Governor,Criminal Justice Division.Motion was seconded by Councilman Castro. For: Councilman Pedde,Garrett,Castro,Doty,Carlton,Hogue and Dunn;Against:None. Motion carried 7 to 0. 15. City Council request(s)regarding_specific items to be scheduled for future agendas. Council had several items from this agenda that will be placed on the next agenda. 16. Adjournment: Councilman Hogue made the motion to adjourn the meeting at 11:35 p.m. Motion was seconded by Councilman Castro. For:All;Against:None. Motion carried 7 to 0. PASSED AND APPROVED THIS 11TH DAY OF FEBRUARY 2014. Lisa .4Jac Mayor ATTEST: Peggy Cimics,TRMC City Secretary 5