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Min CC 01/27/2015 O J ' O:. U -O ■ T£X AS. "Ci("Of ChoiCC" City Council Meeting CIBOLO MUNICIPAL BUILDING 200 S. MAIN January 27, 2015 6:30 P.M. MINUTES 1. Call to Order—Meeting was called to order at 6:47 p.m. 2. Roll Call — Council Present: Mayor Jackson, Councilwoman Schultes, Councilman Garrett, Councilman Doty, Councilman Russell, Councilman Hogue and Councilman Dunn; Council Absent: Councilman Castro; Staff Present: City Manager Herrera,Attorney Banks, City Secretary Cimics, ED Director Luft,Police Chief Cox,Fire Chief Niemietz,Public Works Director Fousse and City Planner Gonzalez 3. Invocation—Invocation was given by Councilman Russell. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time, however, City Council may present any factual response to items brought up by citizens. The following citizens signed up to be heard: Maggie Titterington from the Schertz Chamber briefed council on upcoming events. Marji Buell reminded council about zoning and the rights of property owners. Justin Ivie informed council of the upcoming trip with the Youth Council. Dan Cosner made positive comments on the apartment development and also suggested road adjustments and possible signal on Borgfeld.Jake Jackson talked about.flying a confederate flag on his vehicle and he was turned into the school district and had to remove the flag. He spoke on freedom of speech and the right to fly the flag of his choice. Gary Birdwell a family member of the Kardy's thanked council for listening to the presentation on the apartment complex. Melvin Hicks presented the Mayor Jackson with a flag from the Steele football game and also spoke on the apartment project. Carol Alvarado was appreciative of the information provided on the apartment project. Karen Hale spoke on the vacant position on the P&Z when Mr. Coursen steps down the end of February and hopes that council will look at the qualifications of the individuals when making the new appointment. 6. Consent Agenda—Consent Items(General Items) A. Approval of the minutes of the Regular City Council Meeting held on January 13, 2015. B. Approval of the minutes of the City Council/Planning&Zoning Workshop held on January 13,2015. C. Acceptance of the December 2014 Check Register pending final acceptance of the City's financial audit for the 2014/15 Fiscal Year. 1 D. Acceptance of the Revenue & Expense Report ending December 31, 2014 pending final acceptance of the City's financial audit for the 2014/15 Fiscal Year. E. Acceptance of the Quarterly Investment Report for the period ending December 31, 2014 pending final acceptance of the City's financial audit for the 2014/15 Fiscal Year. Councilman Dunn made the motion to approve the consent agenda. Motion was seconded by Councilman Garrett. For: Council Members: Schultes, Doty, Russell, Hogue, Dunn and Garrett; Against: None. Motion carried 6 to 0. 7. Staff Updates/Discussion A. Drainage Department B. Parks Department C. Street Department D. Utility Department E. Police Department F. Administration Mr.Herrera informed the council that he had hired an IT Director that was approved in the budget. He comes to us from San Marcos and will start on March 30ffi. 8. Presentation A. Presentation of the 2015 Platinum Leadership Circle Award to Finance Director Anna Miranda from the Texas Controller's Office for financial transparency online and for providing citizens with clear, consistent pictures of spending and share information in a user-friendly format. Mayor Jackson presented the 2015 Platinum Leadership Award to the Finance Department,Anna Miranda for financial transparency. B. Receive a presentation from Highridge Costa Development Company and Casa Linda Development Corporation concerning a proposal to construct a 120 unit apartment complex on a portion of a 35-acre tract northwest of Borgfeld Road and Dobie Boulevard. Council and those in the audience receive a presentation from Highridge Costa Development on a proposed 2015 Housing Tax Credit Application for a mixed-income multifamily residential development located on 35 acre tract northwest of Borgfeld Road and Dobie Boulevard. 9. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Parks Commission, Streets and Drainage Commission, Board of Adjustments Commission, Capital Improvement Program (CIP), Charter Review Committee and Cibolo Economic Development Corporation, and all other Committees,Commissions and Boards. Ms. Cimics informed council that she had received an e-mail from the Catalano's wishing to be removed as Youth Council Advisors for the Youth Council. Councilman Hogue made the motion to remove both Tony and Tonya Catalano from the Youth Council. Motion was seconded by Councilman Dunn. For: Council Members: Schultes, Garrett,Doty,Russell,Hogue and Dunn;Against: None. Motion carried 6 to 0. Council discussed the vacancy that will occur on the P&Z when Mr. Coursen leaves the end of February. Councilman Doty stated that he had conversation with Mr. Coursen and he had recommend Mr. Joel Hicks. Council interviewed several applicants. Councilman Doty made the motion to appoint Mr. Joel Hicks effective 1 March 2015 to the Planning & Zoning Commission. Mr. Hicks understood that on his appointment to the P&Z he will have to step down from the Parks_& Recreation Commission. Mr. Hicks stated he understood 2 his last meeting with Parks would be February 2015. Motion was seconded by Councilman Dunn. For: Council Members: Schultes, Garrett,Russell,Hogue,Dunn and Doty;Against:None. Motion carried 6 to 0. B. Discussion/Action on awarding the contract to Hierholzer Engineering, Inc. in the amount of$86,250.00 for the design and installation of a SCADA system for our water and wastewater systems and amending the FY 2015 Utilities budget, Capital Projects Outlay to $86,250.00 from unspent funds in the prior year. Councilman Doty made the motion to authorize awarding the contract to Hierholzer Engineering, Inc., in the amount of $86,250.00 for the design and installation of a SCADA system for our water and wastewater systems and amending the FY 2015 utility budget, Capital Projects Outlay to $86,250.00 from unspent funds in the prior year. Motion was seconded by Councilman Dunn. For: Council Members: Schultes, Garrett, Russell,Hogue,Doty and Dunn; Against:None. Motion carried 6 to 0. C. Discussion/Action on the selection of the Gary Kelly Service Award. Tex Farnsworth the first award winner of the Gary Kelly Service Award spoke to council about the award and about Gary Kelly. Council went over the names submitted and only two of the nominees had information on what they had accomplished to receive the award. Council did state we will look at a different application/form next year to make it easier for individuals to submit and meet the requirements. Councilman Hogue made the motion that Barbara Schmidbauer be selected as the 2014 Gary Kelly award winner. She is an outstanding volunteer with the police department and helps the court twice a month during court days. Mr. Hogue stated she is well deserving of this award. Motion was seconded by Councilman Russell. For: Council Members: Schultes, Garrett, Doty, Dunn, Hogue and Russell; Against: None. Motion carried 6 to 0. This award will be presented at the February 10,2015 council meeting. D. Discussion/Action and direction to staff on the Rules&Procedures for City Council,Boards,Commission and Committees,and Council Appointments. Ms. Cimics stated that when the City Charter was changed in November 2013 it required that the council come up with Rules and Procedures for City Council,Commissions, Committees and Board Meetings. Rules &Procedures were sent to council several weeks ago and the few changes received have been incorporated into the final draft. Also included into the procedures are appointments by council to all boards, commissions and committees.A few additional changes were noted—page 7 first paragraph last line change Parks to Parks and Recreation. On the last page first line where it states"Council must make sure that all districts are represented"change to Council will make every effort to ensure that all districts are represented. Councilman Dunn made the motion to approve the City Council, Commissions,Committees and Boards Rules of Procedures and the City Council Appointments to Commission,Committees and Boards. Council will revisit procedures in six months. Motion was seconded by Councilman Doty. For: Council Members: Schultes, Garrett,Doty,Hogue,Russell and Dunn;Against:None. Motion carried 6 to 0. E. Discussion/Action on the scope and process of the investigation pursuit to the alleged Ethics violations filed against Councilman Castro. Council discussed procedures. Councilman Dunn stated that the City Charter 14.10 did give some direction to council. Councilman Doty brought up having a third party investigate. Councilman Dunn along with several others stated that the ethics and conduct is up to the council to not only interrupt but also enforce. City Attorney stated that she could have an ordinance with procedures for council to review at a meeting scheduled for February 6,2015. F. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council went over the calendar for February 2015. A Council/Staff Retreat is scheduled in Seguin on February 6, 2015. A Special Council meeting will be held on the evening of February 6 at 5:00 p.m. to go over the ordinance adopting the procedures for the investigation. A Special Meeting is also scheduled for 3 February 10th at 5:30 p.m. for conducting the investigation followed by the regular scheduled meeting at 6:30 p.m. 10. Resolution A. Approval/Disapproval of a Resolution to submit a grant for the State Criminal Justice Planning 421 Fund of the Office of the Governor,Criminal Justice Division. Councilman Dunn made the motion to approve the resolution to submit a grant for the State Criminal Justice Planning 421 Fund of the Office of the Governor, Criminal Justice Division. Motion was seconded by Councilman Garrett. For: Council Members: Schultes, Garrett, Doty, Hogue, Russell and Dunn;Against: None. Motion carried 6 to 0. 11. City Council request(s)regarding specific items to be scheduled for future agendas. Councilman Hogue requested an item on impact fees be placed on the next agenda. Councilman Doty would like to have an item on streaming/recording council meetings. 12. Adjournment: Councilman Dunn made the motion to adjourn the meeting at 9:46 p.m. Motion was seconded by Councilman Hogue. For: All;Against:None. Motion carried 6 to 0. PASSED AND APPROVED THIS l Orn DAY OF FEBRUARY 2015. Acl s n Mayor ATTEST: Peggy Cimics,TRMC. City Secretary 4