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Min CC 03/24/2015 y.OF C/9 O C ro rex PS 'City of Choice- City Council Meeting CIBOLO MUNICIPAL BUILDING 200 S.MAIN March 24,2015 6:30 P.M. MINUTES 1. Call to Order—Meeting was called to order at 6:31 p.m. 2. Roll Call and Excused Absences — Council Present: Mayor Jackson, Councilman Schultes, Councilman Garrett, Councilman Castro, Councilman Russell,Councilman Hogue and Councilman Dunn; Staff Present: City Manager Herrera, City Attorney Erkan, City Secretary Cimics, Finance Director Miranda, ED Director Luft, Fire Chief Niemietz, Police Chief Cox, Public Works Director Fousse, Planning & Engineering Director Klein and Chief Planner Gonzalez. Councilman Dunn made the motion to approve Councilman's Doty's absence. Motion was seconded by Councilman Garrett. For: All; Against: None. Motion carried to make Councilman's Doty absence an excused absence 6 to 0. 3. Invocation-Invocation was given by Councilman Castro. 4. Pledge of Allegiance-All in attendance recited the Pledge of Allegiance. 5. Presentations A. Presentation to Sergeant Billy Brown on his retirement from the Police Department. Sergeant Billy Brown was recognized on this retirement by the City Council and Staff for his many years of dedicated service to the Police Department. 6. Citizens to be Heard This is the opportunity for visitors and guests to address the City Council on any issue. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time, however, City Council may present any factual response to items brought up by citizens. The following citizens signed up to be heard: Daniel Kearns spoke on project graduation and a fund raiser they would be having at the Niemietz Park on April 18th from 4 to 10 pm. Lynn Herr representing the Cibolo Valley Ranch HOA thanked Councilman Hogue and Doty along with Police Chief Cox and Public Works Director Fousse for coming to the HOA meeting and answering questions. All of them showed enthusiasm for the City and were extremely helpful. Mr. Herr thanked all of them for participating in the meeting. Melvin Hicks stated that he and his son visited the new HEB store in Gonzalez over the weekend and hoped that Cibolo Store was going to be like this one. Mr. Hicks also mention the need for the City of Cibolo to organizing their own Youth Organization for the city. Glenn Gonzalez spoke on his concerns of last year being removed from the Parks & Recreation Commission as a full time member to an alternate member. He did not feel that the procedure was not correctly and that he should have been informed of the decision prior to the meeting. Mr. Gonzalez did not feel that volunteers should be treated like he was. He did have a few words for council to include unprofessional in their dealings of this situation. Ivory Freeman stated he has been back living in Cibolo for two years and Cibolo has opened their arms to him. He is on the Schertz Chamber Military Affairs Committee and explained an event that would be taking place at Wayland Baptist on May 20th to help veterans transition from military to civilian 1 jobs. Paul Buell spoke on Five Stone Brewery in Cibolo trying to find a new place in Cibolo to expand. First two places he looked at he was unable to do anything with due to the restriction of the alcohol ordinance we have in place. Mr.Buell stated it was time to repeal that ordinance so we don't hurt the businesses we have and other that might want to move here. Glenn Weber spoke on item l OB and stated he thought the SF-3 zoning being requested should be SF-2 less density. 7. Consent Aizenda—Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests,in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on March 10,2015. B. Acceptance of the February 2015 Check Register pending final acceptance of the City's financial audit for the 2014/2015 Fiscal Year. C. Acceptance of the Revenue & Expense Report ending February 28, 2015 pending final acceptance of the City's financial audit for the 2014/2015 Fiscal Year. Councilman Dunn made the motion to approve the consent agenda. Motion was seconded by Councilman Castro. For: Council Members: Schultes, Garrett, Castro, Russell, Hogue and Dunn; Against:None. Motion carried 6 to 0. 8. Staff Updates/Discussion A. Police Department B. Drainage Department C. Parks Department D. Street Department E. Utility Department F. Administration City Manager Herrera introduced the City of Cibolo's new IT Director Isaac Badu who will be starting work on Monday, March 30th. Rocky the City's newest K-9 was also introduced along with his handler Officer Leos. 9. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Parks Commission, Streets and Drainage Commission, Board of Adjustments Commission, Capital Improvement Program (CIP), Charter Review Committee and Cibolo Economic Development Corporation, and all other Committees,Commissions and Boards. Councilman Garrett made the motion to remove Glenn Gonzalez from the Parks & Recreation Commission. Motion was seconded by Councilman Castro. For: Councilman Garrett and Councilman Castro; Against: Councilwoman Schultes, Councilman Russell, Councilman Hogue and Councilman Dunn. Motion failed 2 to 4. B. Discussion/Action on a Financial Advisory Contract with. Frost Bank — Capital Markets for municipal financial advisory services. Councilman Dunn made the motion to approve the Financial Advisory Contract with Frost Bank— Capital Markets for municipal financial advisory services. Motion was seconded by Councilwoman Schultes. For: Council Members: Dunn, Hogue, Russell, Castro, Garrett and Schultes; Against: None. Motion carried 6 to 0. 2 C. Discussion/Action and direction to staff on the 2013 Bond Proposition for the Fire Station No.l Improvements exceeding the approved allocation of$825,000.00 for this project. Councilman Dunn made the motion to direct staff to move forward with the final design for Fire Station No. 1 Improvements not to exceed the additional sum of$199,121.00. Motion was seconded by Councilwoman Schultes. For: Council Members: Russell, Hogue, Garrett, Castro, Schultes and Dunn; Against: None. Motion carried 6 to 0. D. Presentation/Discussion/Approval of the City of Cibolo's audit for the fiscal year ending September 30,2014. Councilman Dunn made the motion to approve the City of Cibolo's audit for the fiscal year ending September 30,2014 as presented by Debbie Fraser of Armstrong&Vaughn. Motion was seconded by Councilwoman Schultes. For: Council Members: Russell,Hogue, Castro, Garrett, Schultes and Dunn;Against:None. Motion carried 6 to 0. E. Discussion/Action to authorize the City Manager to enter into a Memorandum of Understanding with the City of Schertz, TX, setting a volumetric rate and available quantity of potable water for a future residential development currently known as the Keli Heights subdivision. Councilman Dunn made the motion to authorize the City Manager to enter into a Memorandum of Understanding with the City of Schertz, TX, setting a volumetric rate and available quantity of potable water for a future residential development currently known as the Keli Heights subdivision. Motion was seconded by Councilman Garrett. For: Council Members: Russell, Hogue, Castro, Schultes, Garrett and Dunn; Against:None. Motion carried 6 to 0. F. Discussion/Action on City Council Policy Directive No. 2015002 to change notice of an emergency absence to read"shall advise the City Secretary by e-mail, giving the reason for the absence". Councilman Garrett made the motion to approve the Policy Directive No. 2015002 with the change instead of e-mail to read written correspondence. Motion was seconded by Councilman Dunn. For: Council Members: Russell,Hogue, Castro, Schultes,Dunn and Garrett;Against:None. Motion carried 6 to 0. G. Discussion/Action on Approving City Council Policy Directive No. 2015003 Commemorative Naming Policy. Councilman Garrett made the motion to approve City Council Policy Directive No.2015003 Commemorative Naming Policy. Motion was seconded by Councilman Dunn. For: Council Members: Schultes, Castro, Hogue,Russell,Dunn and Garrett;Against:None. Motion carried 6 to 0. H. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council went over the calendar for March and April 2015. City Secretary pointed out that the City would be hosting a Shred Day on April 251h from 9 to 12. 10. Ordinance A. Approval/Disapproval of an ordinance amending the City of Cibolo's Code of Ordinances Chapter 2,Article IV Boards and Commissions and changes to the Parks and Recreation Commission. Councilman Garrett made the motion to approve the ordinance amending the City of Cibolo's Code of Ordinances Chapter 2,Article N Boards and Commissions and changes to the Parks and Recreation 3 Commission.Motion was seconded by Councilwoman Schultes. For: Council Members: Dunn,Russell, Hogue, Castro, Schultes and Garrett;Against:None. Motion carried 6 to 0. B. Approval/Disapproval of an ordinance of the City of Cibolo to rezone 272.77 acres of real property,known as the Gilbert Tract, located east of N.Main St,north of FM 78,abutting the southern property lines of Town Creek Subdivision and Steele High School, from the Mixed Use/Town Center District(C-2)to High Density Single-Family Residential(SF-3). This item was discussed in length by the City Council. Councilwoman Schultes made the motion to continue this item at the next council meeting with staff bringing an ordinance back with all the conditions approved by the Planning and Zoning Commission as part of the ordinance.Motion was seconded by Councilman Dunn. Mayor Jackson took a roll call vote on this item. Councilwoman Schultes—Yes, Councilman Garrett —No; Councilman Castro—No, Councilman Hogue—Yes, Councilman Russell—No, Councilman Dunn— Yes, due to a tie vote of 3 to 3 Mayor Jackson voted Yes. Motion carried 4 to 3 to bring ordinance back to the next meeting. 11. City Council requests regarding specific items to be scheduled for future agendas—none at this time. 12. Adjournment Councilman Dunn made the motion to adjourn the meeting at 8:59 p.m. Motion was seconded by Councilman Hogue. For: All;Against: None. Motion carried 6 to 0. PASSED AND APPROVED THIS 14TH DAY OF APRIL 2015. Lisa M.Jacks' Mayor ATTEST Peggy Cimics,TRMC City Secretary 4