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Min CC 05/28/2015 - Joint Workshop MINUTES SPECIAL JOINT WORKSHOP MEETING May 28,2015 A Special Joint Workshop Meeting was held by the City of Cibolo and the City of Schertz City Council, on May 28, 2015, at 6:30 p.m., in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building#4, Schertz, Texas. The following members present to-wit: City of Schertz Mayor Michael Carpenter Mayor Pro-Tem Edwards Councilmember Jim Fowler Councilmember Grumpy Azzoz Councilmember Daryl John Councilmember Robin Thompson City of Cibolo Mayor Lisa Jackson Mayor Pro-Tem Jay Hogue Councilmember Verlin"Doug"Garrett Councilmember Jim Russell Councilmember Allen Dunn Asst. City Secretary Sheila Edmondson Cibolo Valley Local Government Corporation: Justin Murray, Board President Lesley Pedde, Board Member Steve White, Board Member Alan Cockerell,Executive Director Regina Franke,Administrative Assistant Staff Present: City Manager John Kessel Deputy City Manager John Bierschwale Executive Director Dudley Wait Public Works Director Sam Willoughby City Secretary Brenda Dennis Guests: John Winkler,Walker Partners Art Rodriguez,Russell &Rodriguez LLP Ken Greenwald Bob Herrera Tim Fousse Bill Klent Rene Moulinet Sr. Call to Order 1. Call meeting to order—Justin Murray President—CVLGC President Justin Murray called the Cibolo Valley Local Government Corporation (GCLGC)to order at 6:32 p.m. a. City of Cibolo—at this time a quorum was not present. 5-28-2015 Minutes Page-1 - b. City of Schertz Mayor Carpenter called the City of Schertz Joint meeting to order at 6:33 p.m. 2. Welcome— Mr. Michael Carpenter—Mayor—City of Schertz Mayor Carpenter welcomed and thanked everyone here this evening, members from the City of Cibolo and members from the Cibolo Local Government Corporation (GVLGC) and others. He stated that this is a long time coming that Cibolo and Schertz enter into a partnership for finding water not only for both of our communities but potentially for surrounding communities as well who may be the customers of this partnership. Mayor Carpenter recognized Mayor Lisa Jackson City of Cibolo who thanked Mayor Carpenter for hosting the meeting and thanked and welcomed everyone for attending. 3. Introductions—Justin Murray President—CVLGC Mayor Carpenter recognized and introduced Mr. Justin Murray, President of the Cibolo Valley Local Government Corporation. Members Steve White, City of Schertz,Ms. Leslie Pedde, City of Cibolo introduced themselves. 4. CVLGC Water Development Project in Wilson County—Alan Cockerell, Executive Director&John Winkler,Walker Partners &Art Rodriguez, General Counsel Mayor Carpenter recognized and introduced Executive Director Alan Cockerell who provided information regarding the following answering questions: • Terms • CVLGC—Cibolo Valley Local Government Corporation • DFC—Desired Future Condition • EUWCD—Evergreen Underground Water Conservation District • GCD—Groundwater Conservation District • GMA—Groundwater Management Area • IPP—Initially Prepared Plan • MAG—Modeled Available Groundwater • MOU—Memorandum of Understanding • MSA—Management Services Agreement • PER—Preliminary Engineering Report • Region L—South Central Texas Regional Water Planning Group • SARA—San Antonio River Authority • SSLGC—Schertz/Seguin Local Government Corporation • Texas Water Development Board(TWDB) • Regional Water Planning • South Central Texas Regional Water Planning Group o Region L 5-28-2015 Minutes Page-2- o Comprised of 20.5 Counties o Administrator: SARA o Technical Consultant: HDR, Inc. o Quarterly Meetings 2015 ■ First Thursday of Feb, Apr, Sep &Nov ■ SAWS Customer Service Building o www.regionitexas.oriz • Current Planning Cycle 0 2012 State Water Plan o Fourth Planning Cycle(2011-2016) 0 2016 Regional Plans 0 2017 State Water Plan Councilmember Jim Russell with the City of Cibolo arrived at 6.40 p.m. Call to Order: a. City of Cibolo—at this time a quorum of Cibolo City Council was present. Mayor Carpenter moved back to the beginning and recognized Mayor Jackson who called their joint meeting to order at 6:41 p.m. Mayor Carpenter moved back to the presentation by Mr. Cockerell. • Region IPP Public Notice • The 2016 IPP was submitted to the Texas Water Development Board (TWDB) on May 1,2015. • A 30 day pre-public hearing comment period is currently active until the last IPP public hearing. The public comment period will continue for no less than 60 days thereafter. Written comments may be submitted anytime until August 14, 2015. • IPP public hearings will take place at the following locations and specific dates and times: • June 8, 2015, 6:00 p.m. — San Antonio Water System Customer Service Building, Room CR C 145, 2800 US Highway 281 North, San Antonio, Texas 78212 • June 10, 2015, 6:00 p.m. — City of San Marcos, San Marcos Activity Center, 501 E. Hopkins Street, San Marcos,Texas 78666 • June 11, 2015 6:00 p.m. — City of Victoria, Victoria Community Center, 2905 E.North Street,Victoria,Texas 77902 2016 IPP can be found at Region L Website: ► hitp://www.reg-ionitexas.or current-planning-effort/4thcycle-planning- efforts-2016-rwp/2015-initially-prepared-plan-ipp/ ► Volume I—Executive Summary and Initially Prepared Plan, 536 pages ► Volume II—Water Management Strategy Evaluations, 586 pages 5-28-2015 Minutes Page-3- • CVLGC History 2011 o CVLGC formally created and first official board meeting with Cibolo, Converse, Schertz, Seguin, and Selma 2012 o Walker Partners began development of a regional water system master plan which included a water study for each city o Seguin and Selma withdrew due to different focus concentrations and cost 2013 o Responded to HDR Survey to collect population and water use data for Region L(With assistance from Walker Partners) 2014 o Selected most feasible project for CVLGC Customers o Converse withdrew from CVLGC o Approved Business Plan for Water Supply Project o Began Option Agreements with Wilson County landowners • CVLGC Organization 2015 City of Cibolo &City of Schertz Governed by a Board of Directors Appointed by Each City Council o Two Directors from each City o One Ex-Officio from each City Utilize SSLGC Staff for Administration(MSA) Board Meets Monthly(Fourth Thursday) Contracts with the Following: o Armstrong, Vaughn&Associates,PC—Auditor o Art Rodriguez,Russell &Rodriguez LLP -Attorney o Bill Klemt—Hydro-Geologist o John Winkler,Walker Partners—Engineering o SAMCO Capital Markets Inc.—Financial Advisors o HRM Land Acquisition Solutions, LLC—Land Agents • CVLGC Project Concept to include Project Description,and project map Water Supply Project Required for Long Range(50 year)Needs Project Included in 2016 Region L IPP Developing Project Water Rights with Willing Landowners o Provide Income Stream for Landowners o Lease one ac-ft/ac annually from Carrizo-Wilcox Aquifer o Land Owner to maintain Water Rights in other Stratas, as allowed by EUWCD 5-28-2015 Minutes Page-4- • Project Summary: o Carrizo-Wilcox well field in Eastern Wilson County 0 10,000 ac-ft/yr Capacity with Six Wells o Purchase Well Sites and Lease Water Rights o Water Production Projected to Begin in 2023 o Contract with SSLGC to Treat&Transport o Water Chemistry Compatible with SSLGC • CVLGC Project Financial to include Timing and Contribution Projections. Annual Contribution per City Milestone Timing Bond Issuance Water Rights FY2015=2016 $750;000 Property Acquisition - ` FY201,,6-2017;` $300,b00 3 ;Project Development t ; ` F r >FY20;18=2019 s` r$400A00 ri. n - Design &gcquisitionz r 1 J r4 rc h Y FY2019 2020 s $400;000 - r - , MOC MO 2, Mr. Cockerell recognized and introduced Mr. John Winkler,PE, with Walker Partners who provided information regarding the following answering questions: • CVLGC Demands—Projected Water Needs • Carrizo Aquifer • Recoverable Storage information(Wilson County) .33% CLCG Pumpage 99.6%Remaining Storage Mr. Cockerell recognized and introduced Mr. Art Rodriguez, Russell&Rodriguez, LLP who provided information regarding Legislative activity: o Bills Filed: 7, 627 House, 3,148 Senate for a total of 10,775. 575 have passed. • HB 2179—Minor Changes to Contested Cases • Requires public hearings 5-28-2015 Minutes Page-5- • Requires GWCD Board to: • Grant, deny, or grant applications with special conditions • Prohibits GWCD Board from influencing a certain finding of fact or legal conclusion, except by proper evidence • HB 2767—Defines who may be a party in an appeal of a District Decision • SB 854—Provides for Renewal of Operating Permits • HB 655—Recovery and Storage in Aquifers • HB 1221 —Requires sellers to disclose if property is within a GWCD o Permitting Groundwater • Notice—Adjudicative Hearing • Contested v.Uncontested • Pre-Hearing Conference o Parties o Simplification of Issues o Amending application o Admissions or Stipulations o Schedule Discovery o Set Witness Lists o Pre-filed Testimony o Procedures governing hearing on the merits o Hearing on the Merits—Testimony and Exhibits Pre-filed • Hearings Examiner reports findings to Board within 30 days • Submit Exceptions to Report • Board acts within 60 days 5. Summary,Recommendations&Discussions—Justin Murray President—CVLGC Mayor Carpenter recognized Mr. Justin Murray, Board President of CVLGC who provided summary remarks which included answering questions: • City of Cibolo &City of Schertz • Water Supply Project selected for Long Rant(50 year)Needs: - 10, 000 ac-ft/vr Carrizo-Wilcox well field in Eastern Wilson County - Phased over the next eight years - Water Production projected to begin in 2023 • Project Included in 2016 Regional L IIP (Public Hearings): - June 8, 2015, at 6:00 p.m.: San Antonio - June 10,2015, at 6:00 p.m.: San Marcos 5-28-2015 Minutes Page-6- - June 11, 2015, at 6:00 p.mm: Victoria • Developing Project Water Rights with Willing Landowners - Currently have reached over 50%of goal - Negotiating with additional 30%of Goal • Project Funding Request$750,000 contribution from each City in FY 2015/15. 6. Adjournment President Justin Murray recognized Board Member Steve White who moved to adjourn the CVLGC meeting. Meeting adjourned at 7:28 Mayor Carpenter recognized Councilmember Fowler who moved to adjourn; Mayor Carpenter adjourned the Joint meeting at 7:28 p.m. Mayor Jackson recognized Councilmember Doug Garret seconded by Mayor Pro-Tem Jay Hogue to adjourn the Joint meeting at 7:29 p.m. PASSED AND APPROVED ON THIS 9'DAY OF JUNE 2015. Lisa JdcksohjMayor City of Cibolo ATTEST: l / , Peggy Cimics, TRMC City Secretary 5-28-2015 Minutes Page-7-