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Min CC 08/11/2015 OF C� omw"" �O *kl - o F Tex ps "City of Choice" City Council Meeting CIBOLO MUNICIPAL BUILDING 200 S.MAIN August 11,2015 6:30 P.M. MINUTES 1. Call to Order—Mayor Jackson called the meeting to order at 6:31 p.m. 2. Roll Call and Excused Absences — Council Present: Mayor Jackson, Councilwoman Schultes, Councilman Garrett, Councilwoman Camp-Gebhardt, Councilman Doty, Councilman Russell and Councilman Hogue; Staff Present: City Manager Herrera, City Attorney Erkan, City Secretary Cimics,.Finance Director Miranda, ED Director Luft, IT Director Badu, Police Chief Cox, Fire Chief Niemietz, Planning &Engineering Director Klein, and Public Works Director Fousse. 3. Invocation—Councilman gave the Invocation. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard — This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out a"Citizens to be Heard"Form prior to the start of the meeting. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time,however, City Council may present any factual response to items brought up by citizens. The following individuals signed up to be heard: Frankie Graham spoke to council on permission to paint the water tower in Cibolo with the Steele Knights logo. Kim Meyers spoke on Fitness in the Park and a Hometown Shop Event taking place at the Grange Hall Saturday from 11 am to 4 pm. Greg Goodrich from the Cibolo Spartans stated they are starting soccer registration tonight and again on Sunday at Everyday Christian Church. Soccer registration is for those from ages 3 to 12. September 4th they start practice with games starting on the 15th of September ending sometime around Thanksgiving. 6. Presentation A. Presentation from Schertz EMS to the Cibolo Fire Department. Schertz EMS presented a Certification of Appreciation to the Cibolo Fire Department for their help in providing excellent response service to those in need. B. Presentation of the Employee of the Quarter for April 2015 to June 2015. Josh Schneuker a member of the Economic Development Department received the Employee of the Quarter Award for April to June 2015. 1 7. Consent Agenda—Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on July 28, 2015. B. Approval of the minutes of the Special Council Meeting held on July 9, 2015. C. Approval of the minutes of the Special Council Meeting held on July 30,2015. D. Acceptance of the June 2015 Check Register pending final acceptance of the City's financial audit for the 2014/2015 Fiscal Year. E. Acceptance of the Revenue & Expense Report ending June 30, 2015 pending final acceptance of the City's financial audit for the 2014/2015 Fiscal Year. F. Acceptance of the Quarterly Investment Report for the period ending, June 20, 2015 pending final acceptance of the City's financial audit for the 2014/15 Fiscal Year. Councilman Doty made the motion to approve the consent agenda. Motion was seconded by Councilman Garrett. For: Council Members: Schultes, Camp-Gebhardt, Russell, Hogue, Doty and Garrett; Against: None. Motion carried 6 to 0. 8. Staff Updates/Discussion A. Fire Department B. Planning&Engineering Department C. Court Department D. Administration Staff Updates as presented in the council packet. 9. Ordinance A. Approval/Disapproval of an ordinance calling a Bond Election to be held in the City of Cibolo, Texas; making provision for the conduct of a Joint Election; and resolving other matters incident and related to such election. Councilwoman Schultes made the motion to approve the ordinance calling a Bond Election to be held in the City of Cibolo, Texas; making provision for the conduct of a Joint Election; and resolving other matters incident and related to such election. Motion was seconded by Councilman Hogue. For: Council Members: Garrett, Camp-Gebhardt,Doty,Russell,Hogue and Schultes. Motion carried 6 to 0. B. Approval/Disapproval of an ordinance by the City Council of the City of Cibolo by calling a Special Election and authorizing the placement on the November 3, 2015 election an initiative which, if successful would amend the prohibition against the Sale of Alcoholic Beverages near churches and public and private schools by allowing City Council after a Public Hearing,to consider variances thereto. Councilman Doty made the motion to approve the ordinance by the City Council of the City of Cibolo by calling a Special Election and authorizing the placement on the November 3, 2015 election an initiative 2 which, if successful would amend the prohibition against the Sale of Alcoholic Beverages near churches and public and private schools by allowing City Council after a Public Hearing,to consider variances thereto. Motion was seconded by Councilman Russell. For: Council Members: Schultes, Garrett, Camp-Gebhardt, Hogue,Russell and Doty. Motion carried 6 to 0. 10. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Parks Commission, Streets and Drainage Commission, Board of Adjustments Commission, Capital Improvement Program (CIP), Charter Review Committee and Cibolo Economic Development Corporation, and all other Committees,Commissions and Boards. Councilman Doty made the motion to move Mr. Carlton from an alternate position on the Street and Drainage Commission to a regular member. Motion was seconded by Councilman Garrett. For: Council Members: Schultes, Camp-Gebhardt,Russell,Hogue Doty and Garrett. Motion carried 6 to 0. B. Discussion/Action on proposed tax rate, take record vote and schedule public hearing if the proposed budget exceeds the lesser of the effective tax rate or the rollback rate. Councilman Doty made the motion to propose a tax rate of.4582 and set public hearing dates of August 25`i' and September 0 to hear public input on the proposed tax rate. Motion was seconded by Councilman Russell. For: Council Members: Schultes, Garrett, Camp-Gebhardt, Hogue, Russell and Doty; Against: None. Motion carried 6 to 0. C. Discussion/Action to authorize the City Manager to enter into negotiations, using Construction Manager at Risk process, for the cost of construction for the Fire Station #1 Rehabilitation and Expansion Project with Templeton Construction with contract coming back to council at a later date for approval. Councilman Russell made the motion to authorize the City Manager to enter into negotiations, using Construction Manager at Risk process, for the cost of construction for the Fire Station 41 Rehabilitation and Expansion Project with Templeton Construction with contract coming back to council at a later date for approval. Motion was seconded by Councilman Doty. For: Council Members: Schultes, Garrett, Camp- Gebhardt,Hogue,Russell and Doty;Against:None. Motion carried 6 to 0. D. Discussion/Action on approving a Joint Election Agreement between the City of Cibolo, City of Schertz, Cibolo Creek Municipal Authority, Green Valley Special Utility District and the Schertz-Cibolo-Universal City Independent School District and Guadalupe County Elections. Councilman Garrett made the motion to approve the Joint Election Agreement between the City of Cibolo, City of Schertz, Cibolo Creek Municipal Authority, Green Valley Special Utility District and the Schertz- Cibolo-Universal City Independent School District and Guadalupe County Elections. Motion was seconded by Councilman Hogue. For: Council Members: Schultes, Camp-Gebhardt,Doty, Russell,Hogue and Garrett; Against:None. Motion carried 6 to 0. E. Discussion/Action regarding the 2015 Semi-Annual update to the 2012-2017 Capital Improvement Plan. Councilman Hogue made the motion to accept the 2015 Semi-Annual update to the 2012-2017 Capital Improvement Plan. Motion was seconded by Councilman Russell. For: Council Members: Schultes, Garrett, Camp-Gebhardt,Doty,Russell and Hogue;Against:None. Motion carried 6 to 0. F. Discussion/Action to rescind City Council's March 11, 2015, approval of a proposed Public Improvements Agreement with Sparrow Real Estate Services,Inc. Councilman Russell made the motion to rescind City Council's March 11, 2015 approval of a proposed Public Improvements Agreement with Sparrow Real Estate Services, Inc. Motion was seconded by 3 c Councilwoman Camp-Gebhardt. For: Council Members: Schultes, Garrett, Doty, Hogue, Russell and Canip- Gebhardt;Against:None. Motion carried 6 to 0. G. Discussion/Action to approve a Public Improvements Agreement with Sparrow Real Estate Services, Inc., and authorizing the City Manager to execute the Agreement on behalf of the City. Councilman Russell made the motion to approve the Public Improvements Agreement with Sparrow Real Estate Services,Inc., and authorizing the City Manager to execute the Agreement on behalf of the City. Motion was seconded by Councilwoman Camp-Gebhardt. For: Council Members: Schultes, Garrett, Doty, Hogue,Russell and Camp-Gebhardt;Against:None. Motion carried 6 to 0. H. Discussion and Interview of candidates to fill the vacant position of Council Member District 7. Council interviewed both Mr. Joel Hicks and Mr. Glenn Weber Jr. that had filed for the vacant position. Position is open till Friday, August 14th. On August 20`h City Council will hold a Special Meeting to interview any other candidate that has filed for the position and Council will selected a person at that Special Meeting to fill the vacant seat. Individual selected will be sworn in at the regular schedule Council Meeting to be held on August 25, 2015. 1. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council went over the calendar for August and September 2015. Council was reminded of the last day for filing for the November 3rd election is August 24th. Food Truck Event will be held at Niemietz Park on August 29th. City Council will have a Special Meeting on August 201h to select an individual for District 7 and a Special Meeting on September 1 for a Public Hearing on the Tax Rate and Budget. 11. CityCouncil request(s)regarding specific items to be scheduled for future agendas Councilman Doty would like to have the item Mr. Graham spoke on (painting of the water tower)put on the agenda after Mr. Herrera has the opportunity to discuss this item with.the School District. Councilman Hogue would like a Master Plan Ordinance at the next meeting. Councilman Garrett requested that the City Council be involved in the Master Plan process. Mayor Jackson requested a Resolution from Cibolo to the City of Schertz on Wiederstein Road from Old Wiederstein to IH 35. Mayor Jackson also would like a discussion on an initiative to keep the City of Cibolo clean—keeping the little under control. 12. Adjournment PASSED AND APPROVED THIS 25TH DAY OF AUGUST 2015. Lisa M.Jacks n Mayor ATTEST I/-,- / ✓�� 9� Peggy Cimics,TRMC City Secretary 4