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Min CC 08/25/2015 OT C,1O r�=0 - upfa4 T�XA'S -City of Choice" City Council Meeting CIBOLO MUNICIPAL BUILDING 200 S.MAIN August 25, 2015 6:30 P.M. MINUTES 1. Call to Order—Mayor Jackson called the meeting to order at 6:30 p.m. 2. Roll Call and Excused Absences — Council Present: Mayor Jackson, Councilwoman Schultes, Councilman Garrett, Councilwoman Gebhardt, Councilman Doty, Councilman Russell and Councilman Hogue; Staff Present: City Manager Herrera, City Attorney Erkan, City Secretary Cimics,Finance Director Miranda, ED Director Luft, Police Chief Cox, Fire Chief Niemietz, IT Director Badu,.Public Works Director Fousse, Engineering and Planning Director Klein and City Planner Gonzalez. 3. Invocation-Councilman Russell gave the invocation. 4. Pledgee.of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Ceremony A. Oath of Office to Glenn R. Weber Jr. appointed to fill the District 7 vacancy. City Secretary Cimics gave the oath of office to Glenn R.Weber Jr. Councilman Weber took his seat at the dais. 6. Citizens to be Heard — This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out a"Citizens to be Heard"Form prior to the start of the meeting. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time, however, City Council may present any factual response to items brought up by citizens. (Attorney General Opinion—JC-0169)(Limit of three minutes each.) Maggie Titterington from the Schertz Chamber,stated that the chamber would be hosting a Meet the Candidate Night in Cibolo on October 1, 2015 at 6:30 pm in the Council Chamber at City Hall. Maggie also mentioned the Food Truck Event and Cibolofest. Melvin Hicks thanked the police department for doing an excellent job on the first day of school. Mr.Hicks also mentioned the Food Truck Event and that there would be parking at City Hall and a bus transferring people to Niemietz Park. 7. Public Hearing - A. The City of Cibolo City Council will hold a Public Hearing to hear public testimony concerning an update to the Unified Development Code by amending section 18.13 (entitled "traffic impact analysis") relative to adopting an expiration date for traffic impact analysis. 1 Mr. Klein briefed the council and those in attendance that when the UDC was adopted that Council and staff understood that these codes would need to be reviewed and updated periodically. The UDC is a living document that is ever changing and may be amended by the request of the City Council, the Planning and Zoning Commission or City Manager. This item was approved the P&Z on July 8, 2015 to allow for an expiration date for Traffic Impact Analysis(TIA). Mayor Jackson opened the Public Hearing at 6:42 pm. No one wish to speak on the item and Mayor Jackson closed the Public Hearing at 6:43 pm. B. The City of Cibolo City Council will hold a Public Hearing to hear public testimony concerning the proposed tax rate for 2015. Ms. Miranda the Finance Director gave an overview of the proposed tax rate for 2015/2016. Mayor Jackson opened the Public Hearing at 6:50 pm. Mr. Ruppert spoke to council on this item. He was opposed to the tax rate and stated that we should adopt the effective rate or a lower rate. Mr.Ruppert stated that in the budget it states that the number one reason for Economic Development is to provide relieve for taxpayers. He wanted to know where the relief is. Mr. Buell also spoke on the tax rate and stated he was happy council was staying at the same rate. The only reason for a homeowner to have to pay more taxes would because of the increase of their home value. Mr. Buell also stated that we are so far behind on infrastructure and employees the City has to look at this when setting the tax rate. 8. Consent Agenda—Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on August 11,2015. B. Approval of the minutes of the Council Budget Workshop held on August 10,2015. C. Approval of the minutes of the Council Budget Workshop held on August 11, 2015. D. Approval of the minutes of the Council Budget Workshop held on August 12,2015. E. Approval of the minutes of the Special Council Meeting held on August 20,2015. R Acceptance of the July 2015 Check Register pending final acceptance of the City's financial audit for the 2014/2015 Fiscal Year. G. Acceptance of the Revenue & Expense Report ending July 31, 2015 pending final acceptance of the City's financial audit for the 2014/2015 Fiscal Year. Councilman Doty made the motion to approve the consent agenda. Motion was seconded by Councilman Garrett. For: Council Members: Schultes, Gebhardt, Russell, Hogue, Weber, Garrett and Doty; Against: None. Motion carried 7 to 0. 9. Staff Updates/Discussion A. Police Department B. Parks Department C. Drainage Department D. Street Department E. Utility Department 2 F. Administration Mr. Herrera welcomed Councilman Weber as the new District 7 councilmember. Mr. Herrera also stated that Borgfeld Road was now open and that the light at Green Valley Road and FM 1103 should be completed in the next 30 to 45 days. Chief Cox gave a report on the first day of school. He had 21 officers working to make sure the safety of all the school children on the first day of school. Chief Cox stated teamwork among his officers made this day a success. Chief Niemietz gave a report on the house fire that occurred on Royal Troon. The house was a complete lost but no lives were lost in the fire. Chief Niemietz thanked all the surrounding cities for their support in helping with this fire. 10. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Parks Commission, Streets and Drainage Commission, Board of Adjustments Commission, Capital Improvement Program (CIP), Charter Review Committee and Cibolo-Economic Development Corporation, and all other Committees,Commissions and Boards. Councilman Hogue made the motion to appoint Mr. Rightnour to the Board of Adjustments. Motion was seconded by Councilman Russell. For: Council Members: Schultes, Garrett, Gebhardt, Doty, Weber,Russell and Hogue; Against: None. Motion carried 7 to 0. Councilman Hogue made the motion to appoint Ms. Schaefer to the Animal Advisor Board. Motion was seconded by Councilwoman Gebhardt. For: Council Members: Schultes, Garrett, Doty, Russell, Weber,Hogue and Gebhardt; Against:None. Motion carried 7 to 0. Councilman Russell made the motion to move Rebecca Schultes as an alternate member of Parks and Recreation to a regular member. Motion was seconded by Councilman Weber. For: Council Members: Schultes,Garrett, Gebhardt,Hogue, Weber,Russell and Weber;Against:None. Motion carried 7 to 0. B. Discussion/Action regarding the Final Plat of Saratoga Subdivision Unit 5. Councilman Doty made the motion to approve the Final Plat of Saratoga Subdivision Unit 5 with the condition that all building permits within the Saratoga Unit 5 will be deferred until the construction of the ultimate detention pond located near.the intersection of Dean Road and Green Valley Road is completed. Motion was seconded by Councilman Russell. For: Council Members: Schultes, Garret, Gebhardt, Hogue, Weber,Russell and Doty;Against:None. Motion carried 7 to 0. C. Discussion/Action regarding the Final Plat of Red River Ranch Subdivision Unit 1. Councilman Doty made the motion to approve the Final Plat of Red River Subdivision Unit 1. Motion was seconded by Councilman Garrett. For: Council Members: Schultes, Gebhardt, Russell, Hogue, Weber, Doty and Garrett; Against:None. Motion carried 7 to 0. D. Discussion/Action regarding the Final Acceptance of Infrastructure — Cibolo Vistas Subdivision Units 2A, 313, 3C and 2C-1. Councilman Doty made the motion to approve the Final Acceptance of Infrastructure — Cibolo Vistas Subdivision Units 2A, 3B, 3C and 2C-1. Motion was seconded by Councilman Weber. For: Council Members: Schultes, Garrett, Gebhardt,Russell,Hogue,Doty and Weber; Against:None. Motion carried 7 to 0. E. Discussion/Action on the City of Cibolo working with the City of Schertz on the responsibility of Weiderstein Road from Old Weiderstein to IH 35 This item was discussed and staff will bring a resolution back to council at the next meeting. 3 F. Discussion/Action on an initiative to keep Cibolo clean and free of litter. Mayor Jackson stated that she has notice a lot trash around the neighborhoods including newspapers that seem to stack up around some homes. This item was discussed and council requested that if you see trash pick it up. Council talked about public awareness maybe placing an article in the next newsletter. Council also stated if you know an organization that would like to adopt a road it would be a good project for a group. G. Discussion/Action on the City Council's involvement with the Master Plan process. Ms. Gonzalez explained the new ordinance that is on the agenda later in the meeting. As all other committees and commissions council will be represented by Council Liaisons. H. Discussion/Action authorizing Mayor Jackson to appoint up to three City Council Members to work with the City Manager to evaluate options and to develop a financing plan to fund the operating and capital needs associated with the opening of the Cibolo Community Event Center in 2017. Council appointed Councilwoman Gebhardt, Councilwoman Schultes and Councilman Russell to work with Mr. Herrera on this project. I. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council went over the calendar for August and September 2015. 11. Ordinance A. Approval/Disapproval of an ordinance of the City of Cibolo amending Ordinance No. 1048 commonly referred to as the City of Cibolo Unified Development Code (UDC) by amending Section 18.13 (entitled "Traffic Impact Analysis) by adopting an expiration date and providing for adoption and repealing all other ordinances in conflict. Councilman Doty made the motion to approve the ordinance of the City of Cibolo amending Ordinance No. 1048 commonly referred to as the City of Cibolo Unified Development Code (UDC) by amending Section 18.13 (entitled "Traffic Impact Analysis) by adopting an expiration- date-and providing for adoption and- repealing all other ordinances in conflict. Motion was seconded by Councilwoman Schultes. For: Council Members: Garrett, Gebhardt,Russell, Hogue, Weber,Doty and Schultes; Against: None. Motion carried 7 to 0. 12. Resolution A. Approval/Disapproval of a Resolution of the City Council approving an amended Fund Balance Policy of the City of Cibolo. Councilman Doty made the motion to approve the Resolution of the City Council approving an amended Fund Balance Policy of the City of Cibolo. Motion was seconded by Councilwoman Gebhardt. For: Council Members: Schultes, Garrett, Russell,Hogue, Weber, ebhardt and Doty; Against:None. Motion carried 7 to 0. ` B. Approval/Disapproval of a Resolution of the City Council creating a Master Plan Advisory Committee. Councilman Doty made the motion to approve the Resolution of.the City Council creating a Master Plan Advisory Committee. Motion was seconded by Councilwoman Schultes. For: Council Members: Garrett, Gebhardt,Russell,Hogue,Weber,Doty and Schultes;Against:None. Motion carried 7 to 0. 4 13. City Council request(s)regarding specific items to be scheduled for future agendas Councilman Doty requested an item on the branding of the water tower if we have received the letter back from the school district. Mayor Jackson asked for an update on the Backflow Program. 14. Adjournment Councilman Hogue made the motion to adjourn the meeting at 8:13 pm. Motion was seconded by Councilman Garrett. For: All;Against:None. Motion carried 7 to 0. PAS D AND APPROVED THIS 8TH DAY OF SEPTEMBER 2015. Lisa M.Jac n Mayor ATTEST: ll ��� Peggy Cimics,TRMC City Secretary 5