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ORD 1111 08/12/2014 o aims o �% U r% o �"?'uinimmu"'u� seX Ps "City of Choice" ORDINANCE NO. 1111 AN ORDINANCE CALLING A BOND ELECTION TO BE IN THE CITY OF CIBOLO, TEXAS; MAKING PROVISION FOR THE CONDUCT OF A JOINT ELECTION; AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO SUCH ELECTION WHEREAS, the City Council (the Council) of the CITY OF CIBOLO, TEXAS (the City), located in Guadalupe County, Texas.(the County), hereby finds and determines that an election should be held to determine whether the Council shall be authorized to issue.general obligation bonds of the City in the amounts and for the purposes hereinafter identified(the Election); and WHEREAS, the-City will contract with the County's Election Administrator (the Administrator) to conduct all aspects of the Election;and WHEREAS, the Election will be held jointly with other political subdivisions (such other political subdivisions, collectively, the Participants) for whom the County is also conducting their elections, as provided pursuant to the provisions of one.or more joint election agreements or contracts among the City, the County, and the Participants, entered into in accordance with the provisions of -Section 271.002, as amended,Texas Election Code, or other applicable law,pursuant to which the County will conduct all aspects of the Election on the City's behalf; and WHEREAS, the Council hereby finds and determines that it is in the best interests of the City to enter into one or more election agreements or contracts with the County and the Participants to conduct the Election in accordance with the laws of the State of Texas(the State)and applicable-federal laws;and WHEREAS, the Council hereby finds and determines that the necessity to construct various capital improvements within the City necessitates that it is in the public interest to .call and hold the Election at the earliest.possible date to authorize the issuance of general obligation bonds for the purposes hereinafter identified; and WHEREAS, the Council hereby finds and determines that the actions hereinbefore described are in the best interests of the qualified voters of the City;now,therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CIBOLO,TEXAS THAT: SECTION 1. The Election shall be held in the CITY OF CIBOLO, TEXAS on the 4th day of November 2014 (Election Day)-, which is a uniform election date under the Texas Election Code, as amended; and is not less than seventy-eight(78) days nor more than ninety(90)days from the date of the adoption of this ordinance (the Ordinance), for the purpose of submitting the following-propositions to the qualified:voters of the City: 408427794 PROPOSITION 1 "Shall the.City Council-of the City of Cibolo,Texas be authorized to issue and sell one or more series of general obligation bonds of the-City in the aggregate principal amount of not more than $7,000,000:for the purpose of making permanent public improvements or other public purposes,to wit: providing streets, bridges; and sidewalks improvements (as well as necessary improvements incidental thereto), including mobility and transportation improvements to FM 1103,relocating utilities, street lighting, technology improvements, and signage, acquiring lands and rights-of-way necessary, for streets, bridges, and sidewalks; and related landscaping, such bonds to mature serially or otherwise (not more than forty (40) years from their date) in accordance with law; and any issue or series of said bonds to bear interest at such rate or rates (fixed, floating, variable or otherwise) as may be determined within the discretion of the City Council, provided that such rate of interest shall not exceed the maximum rate per annum authorized by law at the time of the issuance of any issue or series of said bonds; and shall the City Council of the City be authorized to levy and pledge, and cause to be assessed and collected, annual ad valorem taxes, within the limitations prescribed by law, on all taxable property in said City sufficient to pay the annual interest andprovide a sinking fund to pay the bonds at maturity and the cost of-any credit agreements executed in connection with the bonds?" PROPOSITION 2 "Shall the City Council of the City of Cibolo,Texas be authorized to issue and sell one or more series of general obligation bonds of the City in the aggregate principal.amount of not more than $4,000,000 for the purpose.of making permanent public improvements.or other public purposes, to wit: acquiring, constructing, improving, renovating, and equipping public safety facilities (to include a new fire station), acquiring lands and rights-of-way necessary thereto, and completing related landscaping, such bonds to mature serially or otherwise (not more than forty (40) years from their date) in accordance with law; and any-issue or series of said bonds to bear interest at such rate or rates(fixed,floating,variable or otherwise)as may be determined within the discretion of the City Council; provided that such rate of interest shall not exceed the maximum rate per annum authorized by law.at:the time of the issuance of any..issue or series of.said bonds; and shall the City Council of the City be authorized to levy and pledge, and cause to be assessed,and collected, annual ad valorem taxes, within the limitations prescribed by law, on all taxable property in said City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at.maturity and the cost of any credit agreements executed in connection with the bonds?" PROPOSITION 3 "Shall the City Council of the City of Cibolo,Texas be authorized to issue and sell one or more series of general obligation bonds of the City in the aggregate principal amount of not more than $2,500,0.00 for the.purpose of making permanent public improvements or other public purposes,to wit: providing streets, bridges,.and sidewalks improvements (as well as necessary improvements incidental thereto), including designing, engineering, and constructing improvements to Haeckerville Road, relocating utilities, street lighting, technology improvements, and signage, acquiring lands and rights-of-way necessary for streets, bridges, and.sidewalks,:and related landscaping, such bonds to mature serially or otherwise (not more than forty (40) years from their date) in accordance with law; and any issue or series of said bonds to bear interest at such rate or rates (fixed, floating,. 408427794 -2- variable or otherwise) as may be determined within the discretion of the City Council, provided that such rate of interest shall not exceed the maximum rate per annum authorized by law at the time of the issuance of any issue or series of said bonds; and shall the City Council of the City be authorized to levy and pledge, and cause to be assessed and collected, annual ad valorem taxes;within the limitations prescribed by law, on all taxable property in said City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity and the cost of any credit agreements executed in connection with the bonds?" SECTION 2. The City election precincts hereby established for the purpose of holding the Election and the polling places hereby designated for holding the Election in the City election precincts are identified in Exhibit A to this Ordinance, and this Exhibit A is hereby incorporated by reference into this Ordinance for all purposes. At least 79 days prior to Election Day,the City, acting through the City Manager,.or the.designee thereof, in coordination with the Administrator-(or her designee), as.necessary or desirable, will identify and formally approve the appointment of the Presiding Judges, Alternate Presiding Judges,Election Clerks, and all other election officials for the Election,together with any other necessary changes to election practices and procedures and can correct, modify, or change the Exhibits to this Ordinance based upon the-final locations and times agreed upon by the Administrator, the City, and the Participants to the extent permitted by applicable law. The Presiding Judge shall appoint not less than two (2) resident qualified voters of the County to act as clerks in order to properly conduct the Election. To the extent required by the Texas Election Code, as amended, or other applicable law, the appointment of these.clerks must include a person fluent in the Spanish:language to serve as a clerk to render oral aid in the.Spanish language toany voter desiring such aid at the polls on Election Day. If the Presiding Judge appointed actually serves, the Alternate Presiding Judge shall serve as one of the clerks. In the absence of the Presiding Judge, the Alternate Presiding Judge shall perform the duties of the Presiding Judge of the election precinct. On Election Day,the polls shall be open from 7:00 a.m.-to 7:00 p.m. The main early voting location is designated in Exhibit B to this Ordinance (which is hereby incorporated herein by reference for all purposes). The individual named as the Early Voting Clerk as designated in Exhibit B is hereby appointed as the Early Voting Clerk to conduct such early voting in the Election. The Early Voting Clerk shall appoint the Deputy Early Voting Clerks. This main early voting location shall remain open to permit early voting on the days and at the times as stated in Exhibit B. Early voting shall commence as provided on Exhibit B and continue through the date set forth on Exhibit B,all as provided by the provisions of the Texas Election Code,as amended. Additionally, .permanent branch offices for early voting by personal appearance shall be established and maintained in accordance with the Texas Election Code. The locations, dates, and hours of operation for early voting at these offices (being the permanent branch offices) shall be determined by the Administrator, as identified in Exhibit B hereto. An Early Voting Ballot Board is.hereby established for the purpose of processing early voting results.. The individual designated in Exhibit B as the—Presiding Judge of the Early Voting Ballot Board is hereby appointed the Presiding Judge of the Early Voting Ballot Board. The Presiding Judge shall appoint not less than two (2) resident qualified voters of the County to serve_as members of the Early Voting Ballot Board. SECTION 3. Electronic voting machines may be used in holding and conducting the Election on Election.Day; provided, however, in the event the use of such electronic voting machines is not 40.8427794 -3- practicable, the Election may be conducted on Election Day by the use of paper ballots (except as otherwise provided in this section). Electronic voting machines or paper ballots may be used for early voting by personal appearance(except as otherwise provided in this section). Pursuant to Section 61.012, as amended, Texas Election Code, the City shall provide at least one accessible voting system in each polling place used in the Election. Such voting system shall comply with State and federal laws establishing the requirement for voting systems that permit voters with physical disabilities to cast a secret-ballot. Paper ballots, touch screen'voting machines, and/or such other legally-permissible voting methods may be used'for early voting and Election day voting by personal appearance. Certain early voting may be conducted:by mail. The City shall also utilize- a Central Counting Station (the Station) as provided by Section 127.001, et seq., as amended, Texas Election Code, as amended. The Administrator, or his designee, is hereby appointed as the Manager and Presiding Judge of the Station and may appoint Station clerks and establish a written plan for the orderly operation of the Station in accordance: with the provisions of the Texas Election Code, as amended. The Council hereby appoints the Administrator, or his designee, as the Tabulation Supervisor and the Administrator, or his designee, as the Programmer for the Station. Lastly,_the Administrator will publish notice and conduct testing on the automatic tabulation equipment relating to the Station and conduct instruction for the officials and clerks for the Station in accordance with the provisions of the Texas Election Code, as amended. SECTION 4. The official ballot shall be prepared in accordance with the Texas Election Code, as amended, so as to permit voters to vote "FOR" or"AGAINST" the aforesaid propositions which shall appear on the ballot substantially as follows: PROPOSITION 1 "THE ISSUANCE OF NOT TO EXCEED $7,000,000 OF CITY OF CIBOLO, TEXAS GENERAL OBLIGATION BONDS FOR STREETS, BRIDGES,. AND SIDEWALK IMPROVEMENTS (INCLUDING IMPROVEMENTS TO FM 1103), AND THE LEVYING OF A TAX IN PAYMENT THEREOF" - PROPOSITION 2 "THE ISSUANCE OF NOT TO-EXCEED $4,000,000 OF CITY OF CIBOLO, TEXAS GENERAL OBLIGATION BONDS FOR PUBLIC SAFETY FACILITIES (INCLUDING A NEW FIRE STATION), AND THE LEVYING OF A TAX IN PAYMENT THEREOF" PROPOSITION 3 "THE ISSUANCE OF NOT TO EXCEED $2,500,000 OF CITY OF CIBOLO, TEXAS GENERAL OBLIGATION BONDS FOR STREETS, BRIDGES, AND SIDEWALK IMPROVEMENTS (INCLUDING IMPROVEMENTS TO HAECKERVILLE ROAD), AND THE LEVYING OF A TAX IN PAYMENT THEREOF" SECTION 5. All resident qualified voters of the City shall be permitted to vote at the Election, and on Election Day, such voters shall vote at the designated polling.places.- The Election shall be held and conducted in accordance with the provisions of the Texas Election Code, as amended, Chapters 1251 and 1331, as amended, Texas Government Code, and as may be.required by any other law. All:materials and proceedings relating to the Election shall be printed-in both English and Spanish. 408427794 -4- SECTION 6. A substantial copy of this Ordinance shall serve as a proper notice of the Election. This notice, including a Spanish translation thereof, shall be posted(i)at three(3)public places within the City and at the City Hall not less than twenty-one(2 1) days.prior to Election Day, (ii) in a prominent location at each polling place on Election Day and during early voting, and shall be published on the same day in each of two(2) successive weeks in.a newspaper of general circulation in the City,the first of these publications to appear in such newspaper not more than thirty (30) days, and not less than fourteen(14) full days prior to Election Day. in addition, during the twenty-one (21) days prior to Election Day,the City shall,in a prominent manner,maintain such notice on its.intemet website. SECTION 7. As required by and in accordance with Section 3.009(b)(5) and(7)through(9)of the Texas Election Code, added by the 83rd Texas Legislature, the City, as of its fiscal year beginning October 1,- 2013, had outstanding an aggregate principal amount. of debt equal to. $38,920,000; the Aggregate amount of the interest owed on such City debt obligations, through respective maturity,totaled $16,164,0:12; and the City levied an ad valorem debt service tax rate for its outstanding debt obligations of$0.1695 per$100 of taxable assessed valuation. The City estimates.an ad valorem debt service tax rate of $0.2077 per $100 of taxable assessed valuation if the bonds that are subject of the Election are approved and are issued(taking into account the outstanding City bonds and bonds that are the subject of this Election, but.not future.bond authorizations of the City). This is only-an estimate provided for Texas statutory compliance and does not serve as a cap on any City ad valorem debt service tax rate. SECTION 8. The Council authorizes the City Manager, or his designee,to negotiate and enter into one or more joint election agreements or contracts with the County,,through its Administrator, and the Participants in accordance with. the provisions of the Texas -Election Code, as amended, -and as necessary or desired, to make such technical .modifications to this Ordinance that are necessary -for compliance with applicable State or federal law or to carry out the intent of the Council, as evidenced herein. To the:extent that any duty or obligation of the City, in general, or any City official, in particular, is properly delegated to the County pursuant to a joint election agreement,then the County's carrying out those duties and obligations on the City's_behalf pursuant to the terms of:such joint election agreement shall be binding upon the City and are hereby determined by the Council to be evidence of the City's compliance with the provisions of applicable Texas law concerning the Election relative to the same. SECTION 9. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a.part of this.Ordinance for all purposes and-are adopted as a part of the judgment and findings of-the Council. SECTION 10. All ordinances and resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters ordained herein. SECTION 11. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. SECTION 12. If any provision of this Ordinance or the application thereof to any .person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances:shall nevertheless be valid, and-this Council hereby declares that this Ordinance-would have been enacted without such invalid provision. SECTION 13. It is officially found, determined, and declared that the meeting at which this Ordinance was adopted was open to the public and public notice of the time, place, and.subject matter of 408427794 =5- the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551,as amended,Texas Government Code. SECTION 14. Pursuant to the provisions of Section 1201.028, as amended, Texas Government Code,this Ordinance shall.be effective immediately upon adoption. 408427794 =6- PASSED AND APPROVED on the 12th day of August,2014. CITY OF CIBOLO,TEXAS Mayor ATTEST: City Secretary 408427794 -7- EXHIBIT A ELECTION PRECINCTS AND ELECTION DAY POLLING LOCATIONS Election Day: Tuesday,November 4,-2014 Election Day Polling Locations open from 7:00 a.m.to 7:00 p.m. City Election County Election Precincts Precincts Polling Places Santa Clara City Hall 1 301 1653 N. Santa Clara Road Santa Clara,Texas Marion Dolford Learning Center 2 302 200 W. Schlather Lane Cibolo,Texas Schertz Elections Office 3 303 1101 Elbel Road Schertz,Texas Crosspoint Fellowship Church 4 306 2600 Roy Richard Drive Schertz,Texas Knights of Columbus Hall 5 403 509 Schertz Parkway Schertz,Texas St. John's Lutheran Church 6 405;410 606 S. Center Street Marion,Texas New BerlinCommunityCenter 7 406;407 8815 FM 775 New Berlin,Texas Elaine S. Schlather Intermediate School 8 409 .230 Elaine S. Schlather Parkway. Cibolo,Texas 408427794 A-1 EXHIBIT B MAIN AND PERMANENT BRANCH POLLING PLACES,DATES,AND TIMES Early voting begins Monday,October 20,2014 and ends on Friday, October 31,2014 Early Voting Clerk: Ms. Sue Basham Early Voting Clerk's address: 215 South Milam Street Seguin, Texas 78155 Presiding Judge of the Early Voting Ballot Board: Ms. Sue Basham Location,Dates&Hours of Main Early Voting Polling Place Seguin Elections Office 215 South Milam Street Schertz,Texas 78155 Dates Times Monday,October 20,2014 through Friday October 24,2014 8:00 a.m.to 5:00 p.m. Saturday, October 25,2014 7:00 a.m.to 7:00 p.m. Sunday,October:26,2014 1:00 p.m.to 6:00 p.m. Monday, October 27,2014 through Friday,October 31,2014 7:00,a.m.to 7:00 p.m. Any voter who is.entitled-to vote an early ballot by personal appearance-may do so at the Main Early Voting Site. Locations,Dates&Hours of Permanent Branch Early Voting Polling Places Schertz Elections Office:Annex Grace Memorial Church 1101-Elbel-Road 3420-FM 725 Schertz,Texas New Braunfels,Texas Central Texas Technology Center New.Berlin Community Center 2189 FM 758 8815 FM 775 - Room 118 Conference Room New Berlin,Texas New Braunfels,Texas Dates Times Monday,October 20,.2014 through Friday October 24,2014 8:00 a.m.to-5:00 p:m. Saturday,October 25,2014. 7:00 a.m.to 7:00 p.m. Sunday,October 26,2014 - 1:00 p.m.to 6:00 p.m. Monday;October 27,2014 through Friday,October 31,2014 - 7:00 a.m.to 7:00 p.m. 40.8427794 B-1 EARLY VOTING BY MAIL: Applications for voting by mail should-be mailed.to be received no earlier than Friday,.September 5,2014 and no later than the close of business(4:30 p.m.)on Friday,October 24,2014. Applications should be mailed to: Ms. Sue Basham Guadalupe County Elections Administrator 215 South Milam Seguin,Texas 78155 408427794 B-2