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Min CC 11/23/2015 Ur=O 'City of Choice" City Council Meeting CIBOLO MUNICIPAL BUILDING 200 S.MAIN November 23,2015 6:30 P.M. MINUTES 1. Call to Order—Meeting was called to order at 6:33pm. 2. Roll Call and Excused Absences—Council Present: Mayor Dunn, Council Members: Schultes, Garrett, Gebhardt, Hogue (arrived at 7:08pm), Russell and Weber. Councilman Garrett made the motion to excuse the absence of Councilman Doty. Motion was seconded by Councilman Russell. For: All; Against: None. Motion carried 5 to 0. Staff Present: City Manager Herrera, City Attorney Erkan, City Secretary Cimics, Finance Director Miranda, Fire Chief Niemietz,Public Works Director Fousse,ED Director Luft and IT Director Badu. 3. Invocation—Invocation was given by Councilman Russell. 4. Pledge of Allegiance—All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard — This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out a"Citizens to be Heard"Form prior to the start of the meeting. City Council may not debate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time,however, City Council may present any factual response to items brought up by citizens No citizens signed up to be heard. 6. Presentation A. Presentation of five and ten year of Service Awards. B. Presentation of the Employee of the Quarter. Mr. Herrera and Mayor Dunn presented Mark Luft, ED Director with his five year award. Police Officer Robert Woodard was presented his ten year service award. Employee of the Quarter was presented to Police Officer Schima. 7. Consent Agenda—Consent Items(General Items) (All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.) A. Approval of the minutes of the Regular City Council Meeting held on November 16, 2015. B. Approval of the minutes of the Special Meeting held on November 16,2015. 1 C. Approval of the minutes of the Canvassing of the Ballots held on November 16, 2015. D. Approval of the minutes of the Council Workshop held on November 17,2015. E. Acceptance of the August 2015 Check Register pending final acceptance of the City's financial audit for the 2014/2015 Fiscal Year. F. Acceptance of the Revenue&Expense Report ending August 31,2015 pending final acceptance of the City's financial audit for the 2014/2015 Fiscal Year. G. Acceptance of the Quarterly Investment Report for the period ending September 30, 2015, pending final acceptance of the City's financial audit for the.2014/2015 Fiscal Year. Councilman Garrett made the motion to approve consent agenda items A, B, C, D, and G. Motion was seconded by Councilwoman Schultes. For: Council Members: Schultes, Garrett, Gebhardt, Russell and Weber; Against: None. Motion carried 5 to 0. Councilman Garrett made the motion to approve consent items E and F with the change of month from August to September. Motion was seconded by Councilwoman Gebhardt. For: Council Members: Schultes, Garrett, Gebhardt, Russell and Weber; Against: None. Motion carried 5 to 0. 8. Staff Updates/Discussion A. Drainage Department B. Street Department C. Utility Department D. Administration Mr. Herrera briefed council and those in attendance of a Town-hall/Neighborhood Meeting that will take place on December 8,2015 to go over a Borgfeld Apartment Project. 9. Discussion/Action A. Discussion/Action on the removal, appointments and re-appointments to Planning and Zoning Commission, Parks Commission, Streets and Drainage Commission, Board of Adjustments Commission, Capital Improvement Program (CIP), Charter Review Committee, Master Plan Committee, Youth Council and Cibolo Economic Development Corporation, and all other Committees, Commissions and Boards. Councilman Garrett made the motion to appoint Mr. Downey to the Parks taking the place of the current District 2 representative. No one second the motion. Councilman Weber inquired about Mr. Boyle's position. Before anyone else said anything Councilman Russell motion to table this item until council has time to review all Council Policies. Council agreed to table item. B. Discussion/Action on awarding the bid to construct the F.M. 78 Sanitary Sewer Main Project to Qro-Mex Construction Company in the amount of One Million,Eight Hundred Seventy Four Thousand, Five Hundred Seventeen Dollars and Sixty Cents ($1,874,517.60) and to authorize a budget amendment to line item 24- 54917-46-32. Councilman Garrett made the motion to award the bid to construct the F.M. 78 Sanitary Sewer Main Project to Qro-Mex Construction Company in the amount of One Million, Eight Hundred Seventy Four Thousand, Five Hundred Seventeen Dollars and Sixty Cents ($1,874,517.60) and to authorize a budget amendment to line item 24-54917-46-32. Motion was seconded by Councilwoman Schultes. For: Council Members: Schultes, Garrett, Gebhardt,Hogue,Russell and Weber;Against:None. Motion carried 6 to 0. 2 C. Receive a status report from city staff concerning the Nortex(Homestead) Master Plan Development located within the City of Cibolo and the City of Schertz. Mr. Herrera gave a report to council on the Nortex Plan Development. This development will consist of 205 acres in Cibolo with the first homes scheduled to be built in 2019. D. Discussion and direction to staff on a draft ordinance establishing a new section of the City's Code of Ordinances making it an offense to disclose confidential information of the City and providing for a fine and disciplinary action for violation of such ordinance. This item will be addressed at the City Council Workshop scheduled for December. E. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council went over the calendar for November and December 2015. 10. City Council request(s)regarding specific items to be scheduled for future agendas Councilman Hogue requested an item on the Citizen Barbecue Cook-off scheduled for January 2016. 11. Adjournment Councilman Weber made,.the motion to adjourn the meeting at 7:51 pm. Motion was seconded by Councilman Garrett. For:All;Against:None. Motion carried 6 to 0. PASSED AND APPROVED THIS 12TH DAY OF JANUARY 2016. Allen Dunn Mayor ATTEST Peggy Cimics,TRMC City Secretary 3