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Min CC 03/05/1985 C I T Y O F C I B 0 L 0 MINUTES OF REGULAR COUNCIL_=_ MEETING MARCH 5 , 1985 1. CALL TO ORDER. 7:00 P.M. - MAYOR BILL LITTLE 2 . INVOCATION. DANNIE BISHOP 3 . ROLL CALL. ALL PRESENT 4 . CITIZENS TO BE HEARD. (Limit 3 Minutes ) NO CITIZENS REQUESTED TO BE HEARD. 5 . APPROVAL OF CONSENSUS ITEMS. JO NIRIDER REQUESTED THAT ITEM #9, PARA. 13, OF MINUTES OF FEBRUARY 19, 1985 BE CORRECTED TO READ, "THE COUNCIL ACCEPTED THE DONATION OF LAND BY THE SCHNEIDER INDUSTRIAL PARK. " MIKE ABSHER REQUESTED TYPING ERROR "PROHIBITING" BE CORRECTED FOR ITEM #13 OF THE MINUTES OF FEBRUARY 19 , 1985 . MAYOR LITTLE REQUESTED SPELLING ERROR "BRANNON" BE CORRECTED FOR ITEM #17, PARA. 2 OF THE MINUTES OF FEBRUARY 19, 1985 . DANNIE BISHOP ( JO NIRIDER) MOVED THAT THE CONSENSUS ITEMS BE APPROVED AS CORRECTED. ALL APPROVED. MOTION CARRIED. SUPPLEMENTAL AGENDA: 1. DISCUSS AND ACT UPON RECOMMENDATIONS OF THE PLANNING AND ZONING COMMITTEE. AFTER DISCUSSION REGARDING SEWER SERVICE TO CIBOLO WEST SUBDIVISION AND SURROUNDING AREA, DANNIE BISHOP MOVED TO TABLE APPROVAL OF PLANNING & ZONING COMMISSION' S RECOM- MENDATIONS UNTIL A STUDY COULD BE MADE OF THE FEASIBILITY OF INSTALLING-A LIFT STATION AND THE COST OF SAME. THE MOTION FAILED DUE TO RECEIVING NO SECOND TO THE MOTION. JO NIRIDER ( FRED NIEMIETZ ) MOVED TO APPROVE THE PLANNING & ZONING COMMISSION' S RECOMMENDATIONS THAT THE PRELIMINARY PLAT FOR ._CIBOLO WEST SUBDIVISION BE APPROVED WITH THE STIPULATIONS THAT: 1. THE CUL-DE-SAC SHOULD HAVE A DIAMETER OF 120 FEET; AND 2. THAT PLANS AND PERMITS OF THE EXISTING STREET BE FURNISHED TO W. H. MULLINS, INC. , THE CITY ENGINEERS, TO DETERMINE THAT THE EXISTING STREET WAS CONSTRUCTED TO CITY OF CIBOLO SPECIFICATIONS. THERE WERE TWO ( 2 ) "AYES" ; TWO ( 2 ) "NAYS" ; AND ONE ( 1) AB- STAINING. MAYOR LITTLE VOTED "AYE" , THEREBY BREAKING THE TIE. MOTION CARRIED. MAYOR LITTLE THEN ADVISED THE COUNCIL THAT HE WOULD GET WITH MR. BILL MULLINS, THE CITY ENGINEER, -REGARDING THE FEASI- BILITY OF LAYING SEWER LINES TO THE AREA OF THE PROPOSED SUBDIVISION. -6 . ESTABLISH AND SET DATE AND TIME FOR PUBLIC HEARING BY PLANNING AND ZONING COMMISSION TO ADDRESS CLASSIFICATION OF MODULAR HOMES IN ZONING ORDINANCE. MAYOR LITTLE REQUESTED THAT ITEM #6 BE CORRECTED TO READ, "MODULAR/MANUFACTURED HOMES" , IN ORDER TO FURTHER IDENTIFY CLASSIFICATION. DANNIE BISHOP (BILL WIEDERSTEIN) MOVED TO SET A JOINT PUBLIC HEARING WITH THE COUNCIL AND THE PLANNING & ZONING COMMISSION TO BE HELD TUESDAY, MARCH 26, 1985 AT 6 : 30 P.M. ALL APPROVED. MOTION CARRIED. PAGE 2 MINUTES OF REGULAR COUNCIL MEETING MARCH 5, 1985 7 . APPROVE AMENDMENT TO ORDINANCE NO. 225 TO ESTABLISH IMPOUNDMENT FEES REGARDING BOARDING OF STRAY ANIMALS. FRED NIEMIETZ ( JO NIRIDER) MOVED TO APPROVE AMENDMENT TO ORDINANCE NO. 225 TO ESTABLISH IMPOUNDMENT FEES REGARDING BOARDING OF STRAY ANIMALS. ALL APPROVED. MOTION CARRIED. 8. ESTABLISH DATE AND TIME FOR WORK SHOP WITH GREEN VALLEY WATER SUPPLY REGARDING WATER SERVICE WITHIN THE LIMITS OF CIBOLO. MAYOR LITTLE INFORMED THE COUNCIL THAT THIS WORK SHOP WOULD BE STRICTLY BETWEEN THE COUNCIL AND THE BOARD MEMBERS OF GREEN VALLEY WATER SUPPLY; THAT NO ATTORNEYS OR ENGINEERS WOULD BE PRESENT. JO NIRIDER (FRED NIEMIETZ ) MOVED THAT A WORK SHOP BETWEEN THE CITY OF CIBOLO AND GREEN VALLEY WATER SUPPLY BE SET FOR TUESDAY, MARCH 12 , 1985 ,- AT 7 :00 P.M. ALL APPROVED. MOTION CARRIED. _ 9 . APPROVE RESOLUTION APPOINTING DAVID F. HARP AS EMERGENCY MANAGEMENT COORDINATOR. DANNIE BISHOP ( JO NIRIDER) MOVED TO APPROVE RESOLUTION APPOINTING DAVID F. HARP AS EMERGENCY MANAGEMENT COORDINATOR. ALL APPROVED. MOTION CARRIED. 8 : 00 P.M. - MAYOR LITTLE CALLED A FIVE-MINUTE RECESS. 8: 07 P.M. - MAYOR LITTLE CALLED THE MEETING BACK TO ORDER. 10 . REVIEW AND CONSIDER ACTION TO BE TAKEN CONCERNING REVISED PERSONNEL POLICY MANUAL. THE COUNCIL REVIEWED THE REVISIONS AND ADDITIONS OF PERSONNEL POLICY MANUAL AND MADE NO OBJECTIONS. DANNIE BISHOP ( FRED NIEMIETZ ) MOVED THAT THE DRAFT OF THE REVISED PERSONNEL POLICY MANUAL BE FORWARDED TO MR. HARVEY HARDY, CITY ATTORNEY, FOR HIS REVIEW AND COMMENTS AND FOR RETURN TO THE COUNCIL FOR FINAL ACTION. ALL APPROVED. MOTION CARRIED. 11. CONSIDER AND DISCUSS CITY POLICY CONCERNING INSTALLATION OF CULVERTS. MAYOR LITTLE ADVISED THE COUNCIL THAT A REQUEST HAD BEEN RECEIVED FROM A CITIZEN REGARDING INSTALLING A CULVERT ACROSS THE DRIVEWAY ENTRANCE TO PROPERTY. MAYOR LITTLE INFORMED THE COUNCIL THAT HE HAD ASKED MR. HARP TO CHECK ON THIS MATTER, AND THEN ASKED MR. HARP FOR HIS REPORT: MR. HARP INFORMED THE COUNCIL THAT IF PERMISSION WAS GRANTED TO INSTALL A CULVERT, IT WOULD HAVE TO BE INSTALLED-WITHIN "THE RIGHT-OF-WAY AND, THEREFORE, IT MUST BE MAINTAINED BY THE CITY. MR. HARP SAID MR. MULLINS, THE CITY ENGINEER, SUGGESTED THE CITY NOT GRANT PERMISSION TO PUT ONE IN, BECAUSE IT WAS NOT NEEDED THERE; AND THAT IT WOULD JUST CAUSE PROBLEMS FOR THE CITY. MR. HARP COMMENTED THAT THERE ARE PLACES IN THE CITY WHICH 0 DO NEED CULVERTS, BUT THE QUESTION REMAINS, DOES THE CITY WISH TO BE RESPONSIBLE FOR THEM WHEN THEY CLOG UP. COUNCILMAN DANNIE BISHOP COMMENTED HE THOUGHT THESE REQUESTS SHOULD BE DIRECTED TO THE CITY ENGINEER FOR RECOMMENDATIONS TO THE COUNCIL, AND IF THE CITY ENGINEER CONSIDERS IT A NECESSARY LOCATION FOR ONE, THEN THE COUNCIL HAS THE RIGHT PAGE 3 MINUTES OF REGULAR COUNCIL MEETING MARCH 5, 1985 TO ISSUE APPROVAL. AS A GENERAL POLICY, NO, UNLESS APPROVAL IS GIVEN; BECAUSE THE CITY GROUNDS KEEPING EQUIPMENT COULD _ BE DAMAGED IF IT HIT THE CULVERT DURING THE PROCESS OF MOWING THE RIGHT-OF-WAY. DANNIE BISHOP (FRED NIEMIETZ ) MADE MOTION THAT, AS GENERAL POLICY, NO CULVERTS BE INSTALLED WITH THE EXCEPTION OF THOSE HAVING COUNCIL APPROVAL, AND/OR CITY ENGINEER AND COUNCIL APPROVAL. ALL APPROVED. MOTION CARRIED. 12 . DISCUSS REVISION OF ORDINANCE NO. 225 REGARDING ANIMAL CONTROL. MAYOR LITTLE ADVISED THE COUNCIL OF THE INCREASING NEED FOR MORE STRINGENT RULES REGARDING THE CITY' S LAWS FOR ANIMAL CONTROL. HE STATED THAT THE CAT PROBLEM IS ALSO GETTING BAD, AND WOULD LIKE FOR THE REVISED ORDINANCE TO ADDRESS THIS PROBLEM. MRS. SANDRA TIMKE, A CIBOLO CITIZEN WHOSE RESIDENCE IS LOCATED ON APACHE CIRCLE, INFORMED THE COUNCIL THAT THE CHILDREN IN HER NEIGHBORHOOD ARE FRIGHTENED OF THE BIG DOGS WHILE WALKING TO AND FROM SCHOOL. SHE SAID THE DOGS WERE ALL SIZES, BUT SOME OF THEM WERE VERY LARGE. MRS. TIMKE ALSO COMMENTED THAT SHE, FOR ONE, WOULD LIKE TO SEE THE ANIMAL_:-_VACCINATION CLINIC HELD MORE THAN ONCE A YEAR. THAT PERHAPS THE CITY WOULD CONSIDER HOLDING THE CLINIC EACH QUARTER OR SO. DANNIE BISHOP REQUESTED THAT A LIMIT BE PLACED ON THE NUMBER OF ANIMALS PER HOUSEHOLD, AND THAT CATS AND DOGS BE REQUIRED TO HAVE RABIES VACCINATION AND CITY LICENSE. HE ALSO REQUESTED THAT ANIMALS WHICH ARE OFFENSIVE AND DETRIMENTAL TO THE HEALTH AND WELFARE OF CITIZENS, SUCH AS HOGS, ETC. , BE ADDRESSED IN THE ORDINANCE. DANNIE BISHOP ( JO NIRIDER) MOVED THAT THE CITY ADMINISTRATOR GO THROUGH AND REVISE ORDINANCE NO. 225 TO INCLUDE THE ITEMS DISCUSSED AND PRESENT A DRAFT TO THE COUNCIL FOR REVIEW AND DISCUSSION BEFORE APPROVAL. ALL APPROVED. MOTION CARRIED. 13. REVIEW AND AMEND BUDGET FOR FISCAL YEAR ENDING SEPTEMBER 30, 1985 . MAYOR LITTLE GAVE TO EACH COUNCIL MEMBER A STATEMENT OF EXPENSES PREPARED BY GLADYS PFEIL,,THE BOOKKEEPER. MAYOR LITTLE TOLD THE COUNCIL THAT SOONER OR LATER THEY WOULD NEED TO ADDRESS THE SUBJECT OF RETAINING A CITY ATTORNEY, RATHER THAN CONTRACTING LEGAL SERVICES. MAYOR LITTLE ALSO REQUESTED THAT A LONG-DISTANCE TELEPHONE LOG BE INITIATED, SHOWING ALL LONG-DISTANCE CALLS WITH REGARD TO DATE, TIME, CALLING PARTY, AND CALLED PARTY; THEREBY CREATING AN AUDIT TRAIL REGARDING TELEPHONE COSTS. AFTER REVIEW AND DISCUSSION BY COUNCIL, DANNIE BISHOP ( JO NIRIDER) MOVED THAT THE CITY ADMINISTRATOR REVIEW THE BUDGET AND REPORT BACK TO THE COUNCIL REGARDING THE REVISIONS HE FEELS MAY BE NECESSARY. ALL APPROVED. MOTION CARRIED. 14 . DISCUSS AND CONSIDER APPOINTING A REPRESENTATIVE TO SERVE ON THE COMMITTEE FOR BEAUTIFICATION PROGRAM, A PROJECT OF THE GREATER RANDOLPH AREA CHAMBER OF COMMERCE. MAYOR LITTLE REQUESTED THE COUNCIL TO SUBMIT NOMINEES AT THE NEXT REGULAR COUNCIL MEETING FOR SELECTING A REPRESENTATIVE TO SERVE ON THE COMMITTEE OF THE BEAUTIFICATION PROGRAM. FRED NIEMIETZ (DANNIE BISHOP) MOVED TO TABLE ITEM #4 UNTIL THE NEXT REGULAR COUNCIL MEETING. ALL APPROVED. MOTION CARRIED. PAGE 4 MINUTES OF REGULAR COUNCIL MEETING MARCH 5 , 1985 15 . ITEMS BY MAYOR. MAYOR LITTLE ADVISED THE COUNCIL THAT HE HAD RECEIVED SEVERAL COMPLAINTS REGARDING HARASSMENT OF CHILDREN WHILE ON THE WAY TO AND FROM SCHOOL. HE TOLD THE COUNCIL THAT PARENTS ARE VERY CONCERNED REGARDING KIDNAPPING, CHILD MOLESTING, ETC. , AND ARE WONDERING WHY THE POLICE ARE NOT THERE TO SAFEGUARD THE CHILDREN. MAYOR LITTLE TOLD- THE COUNCIL THAT HE HAD DISCUSSED THIS WITH MR. HARP AND THAT SOME RESCHEDULING OF POLICE PATROL NEEDED TO BE DONE SO THAT PROTECTION COULD BE PROVIDED AT LEAST DURING THE TIMES THE CHILDREN ARE ON THE WAY TO SCHOOL AND WHEN THEY ARE ON THE WAY HOME FROM SCHOOL. MAYOR LITTLE ALSO ADIVSED THE COUNCIL THAT HE HAD ASKED MR. HARP TO GET WITH CHIEF GEORGE REGARDING A NEIGHBORHOOD CRIME WATCH PROGRAM, SPONSORED BY OUR CITY POLICE DEPARTMENT. MR. HARP REPORTED THAT HE HAD DISCUSSED THIS MATTER BRIEFLY WITH CHIEF GEORGE AND WOULD PERSUE THE MATTER FURTHER AND REPORT TO THE COUNCIL ON THE PROGRESS. 16 . ITEMS BY COUNCIL MEMBERS. JO NIRIDER EXPRESSED CONCERN REGARDING RUMORS OF A 60-BED NURSING H-OME LOCATING IN CIBOLO. MIKE ABSHER STATED THAT THIS WAS AN ITEM WHICH HAD BEEN "KICKED AROUND" FOR SOME TIME, AND THE PROPOSED LOCATION WAS NORTH CLIFF, NOT THE CITY OF CIBOLO. MIKE ABSHER ALSO EXPRESSED CONCERN REGARDING THE RESERVE POLICE OFFICER DRIVING ALONE IN THE POLICE CAR. HE RE- QUESTED THE CITY LOOK INTO THE LEGALITY OF THIS MATTER, SINCE THE RESERVE OFFICER I-S NOT A CERTIFIED POLICE OFFICER. EVEN THOUGH THE RESERVE OFFICER IS BEING CLOSELY FOLLOWED AND OBSERVED BY ONE OF THE CITY' S POLICE OFFICERS, IF THE RESERVE OFFICER HAD A WRECK, THE CITY WOULD BE LIABLE. MR. ABSHER. REQUESTED THAT THIS MATTER BE INVESTIGATED SO THAT ALL THE LOOSE ENDS ARE TAKEN CARE OF, INSOFAR AS THE CITY' S PROTECTION AGAINST A LAW SUIT. MIKE ABSHER ALSO REQUESTED THAT SOME SORT OF TIME SCHEDULE FOR TRASH PICK-UP BY GUTIERREZ DISPOSAL BE OBTAINED, SO THAT THE CITIZENS WOULD HAVE SOME IDEA OF WHEN TO SET OUT GARBAGE TO AVOID IT SETTING THERE ALL NIGHT. FRED NIEMIETZ REQUESTED THAT AN ORDINANCE BE PASSED REGARDING REQUIREMENT THAT TRASH BE PUT IN METAL CONTAINERS AND NOT SET OUT IN PLASTIC BAGS FOR THE DOGS AND CATS TO SCATTER ALL OVER THE STREETS AND SIDEWALKS. DANNIE BISHOP BROACHED THE IDEA OF A NEWS LETTER TO THE CITIZENS REGARDING ITEMS OF IMPORTANCE TO THE COMMUNITY, SUCH AS THE ANIMAL VACCINATION CLINIC; SOMETHING THAT WOULD BE DELIVERED TO EACH RESIDENCE. MR. BISHOP VOICED HIS CON- CERN REGARDING HAPPENINGS WITHIN THE CITY, SUCH AS ORDINANCES BEING PASSED WHICH CONCERN ALL THE CITIZENS, BUT WHICH INFOR- MATION IS NOT REACHING THEM. MR. BISHOP ADVISED THE COUNCIL HE WOULD BE OUT OF TOWN AND WOULD NOT BE ATTENDING THE NEXT COUNCIL MEETING ON MARCH 19TH. SUPPLEMENTAL AGENDA: 2 . SET DATE FOR MEETING OF ANNEXATION STUDY COMMITTEE. MR. HARP SET AN ANNEXATION STUDY COMMITTEE MEETING FOR NOON ON MARCH 14 , 1985 . PAGE 5 MINUTES OF REGULAR COUNCIL MEETING MARCH 5 , 1985 17 . ITEMS BY THE CITY ADMINISTRATOR. MR. HARP REPORTED THAT HE HAD APPLIED FOR A COMMUNITY BLOCK GRANT THROUGH AACOG. THIS GRANT WILL APPLY TO A LOW INCOME AREA WITHIN THE CITY, TO HELP SUPPLY WATER AND SEWER SERVICE. MR. HARP ALSO TOLD THE COUNCIL THAT A WORK SHOP REGARDING WATER EXTENSION WOULD BE HELD IN AUSTIN ON MARCH 21, 1985 AND THAT HE WOULD GIVE THE COUNCIL A REPORT ON THIS WORK SHOP AT THE FIRST REGULAR COUNCIL MEETING IN APRIL. 18 . THE CITY COUNCIL MAY GO INTO EXECUTIVE SESSION UNDER THE PROVISIONS OF ARTICLE 6252-17, V.T.C.S. , SECTIONS 2(f) WHICH MAY INCLUDE DISCUSSION OF CONTRACT NEGOTIATIONS; AND 2(g) WHICH MAY INCLUDE DISCUSSION OF PERSONNEL MATTERS. 10 : 25 P.M. - THE COUNCIL WENT INTO EXECUTIVE SESSION. 19 . RECONVENE IN OPEN SESSION. 11 : 35 P.M. - THE COUNCIL RECONVENED IN OPEN SESSION. 20 . TAKE ACTION AS APPROPRIATE IN REGARD TO EXECUTIVE SESSION. THE COUNCIL WILL CONVENE A SPECIAL WORK SHOP ON MARCH 12 , 1985 AT 6 :00 P.M. FOR THE PURPOSE OF DISCUSSING BOUNDARIES FOR WATER SERVICE WITHIN THE LIMITS OF THE CITY. 21 . ADJOURNMENT. 11 :40 P.M. - DANNIE BISHOP (BILL WIEDERSTEIN) MOVED TO ADJOURN. ALL APPROVED. MOTION CARRIED. C BILL LITTLE, MAYOR ATTEST: CITY SECRETARY B I L L S T O B E A P P R O V E D MARCH 5, 1985 ACME LUMBER AND SUPPLY CO. , INC. $ 889 .41 CRYSTAL' CLEAR COMMUNICATIONS 238 . 36 CITY OF CIBOLO 54 . 38 DECATUR ELECTRONICS, INC. 158 . 81 THE FIXIT SHOP #2 273 .80 GUADALUPE VALLEY ELECTRIC COOPERATIVE, INC. 21-9 .47 GUADALUPE COUNTY APPRAISAL DISTRICT 846 .47 H.P. PRINTING, INC. 62 . 60 CHARLES B. HANKINS 325 .00 HART GRAPHICS, INC. 138 . 85 LONE STAR STORES 57 . 30 LOPC OFFICE SUPPLIES (A Div. of Joyce Internl. ) 11. 97 SIPPEL TRUE VALUE HARDWARE 150 . 89 ARNOLD MOOS COMPANY 44 . 75 ELIZABETH L. MANN 2 . 83 RADIO SHACK 769 . 99 SOUTH TEXAS PRINTING, INC. 219. 68 THE SEGUIN GAZETTE-ENTERPRISE 34 .50 S & S GARAGE 25 . 25 CITY OF SCHERTZ (Bulk Water Purchase) T & F CONSTRUCTION CO. 128.00 TEXAS ENGINEERING EXTENSION SERVICE 50 . 00 TRI COUNTY OFFICE EQUIPMENT, INC. 6 . 72 WELLS COMMUNICATIONS SERVICE 20 . 00 WICKES LUMBER 59 .96 WUEST' S GROCERY 4 . 76 •