Min CC 09/01/1987 MINUTES OF REGULAR COUNCIL MEETING
SEPTEMBER 1, 1987 @ 7:00 P.M.
THE CIBOLO CITY COUNCIL CONVENED IN A REGULAR SESSION
i
ON TUESDAY, SEPTEMBER 1, 1987 AT 7:00 P.M. AT THE CIBOLO CITY
HALL, 109 S. MAIN STREET, CIBOLO, TEXAS. THE FOLLOWING AGENDA
ORDER WAS:
1 . CALL TO ORDER.
Mayor Bauder called the meeting to order at 7 :05 P.M.
2. INVOCATION.
T.J. Harris gave the invocation.
3. ROLL CALL.
i
All members present.
4. CITIZENS TO BE HEARD.
No citizens requested to speak.
5. APPROVE/DISAPPROVAL OF CONSENUS ITEMS:
A. MINUTES OF SPECIAL MEETING, AUG. 11, 1987 @ 7:00
P.M.
B. MINUTES OF REGULAR MEETING, AUG. 18, 1987 @ 7:00 P.M.
C. MINUTES OF' SPECIAL =_MEETING; =AUG.; 2C- _199T__9' 6:45- P.M.
D. MINUTES OF BUDGET WORKSHOP, AUG. 24, 1987 @ 7:00 P.M.
E. BILLS TO BE APPROVED.
Charlie Jupe (T.J. Harris ) made the motion to approve
she consenus items with the correction to minutes of August
18 , 1987 on Item #6 , paragraph #5 to read "2.6 million"
rather than 26 million. All approved. Motion carried.
6. APPROVE/DISAPP-_ROVE RECOMMENDATION FROM PLANNING AND ZONING
COMMITTEE ON POST OFFICE SUBDIVISION PLAT.
Billie Little (lino uelgado) motioned to approve the plat
for the Post Office Subdivision. All approved . Motion Carried.
7. REVIEW JULY BUDGET RECAP.
8. SET DATE FOR PUBLIC HEARING ON 87-88 BUDGET.
With the recommendation on the Mayor and consenus of the Council ,
a budget workshop was set for 7 :00 P.M. , Tuesday, Sept. 8 , 1987
and the Public Hearing at 7 :OC P .M and Special Meeting to Adopt
the Budget @ 7 :30 P.M. , September 29, 1987 .
9. RECOMMENDATION ON COMPUTER HARDWARE & SOFTWARE FOR CITY HALL.
Mr. Harris and Mr. Jupe, Computer Committee, after reviewing
the available funds and evaluation of several computer companies,
recommended that the hardware and software be purchased from
Multiusers Business Computers in San Antonio.
The hardware, an IBM Clone, consists of 2 work stations, 2
printers , 640K Ram , 360K Floppy Disk drive 1-30 MB Hard Disk ,
O'Hanlon Accounting Package, Utility Billing System, Newword
Word Processing, cabling, -) installation, and training in the
amount of $7099 .
Mr. Harris (Charlie Jupe) motioned to award the contract to
Multiuser Business Computers. All approved. Motion carried.
-1-
MINUTES OF REGULAR MEETING
SEPTEMBER 1, 1987 @ 7:00 P.M (cont'd)
10. DISCUSS, APPROVE/DISAPPROVE ORDINANCE GOVERNING THE PLACEMENT
ON ITEMS ON THE AGENDA. (FARNSWORTH)
Tex Farnsworth (Billie Little) motioned to open for discussion
on the placement of items on the agenda. Discussion centered
around the manner of requesting items for Council discussion
or action.
Mayor Bauder addressed the memo that he had written, dated ,
August 27 , 1987. Mayor Bauder stated that the council needed
to realize that items must not be placed for action until
the staff had had the necessary time to research the matter,
check with legal counsel or prepare necessary "back-up
materials.
Also, Mayor Bauder referenced Ordinance # 3 , dated October
9, 1965 , "REQUIRING PERSONS HAVING BUSINESS MATTERS OR
bUGGESTIONS TO SUBMIT THE SAME IN WRITING TO THE MAYOR--"
Mr. T.J. Harris stated that since the City already had an
ordinance to govern this matter that by amending Ordinance
#3 , item # 1 to read: `chat all persons having or desiring
to have business with the City government, or having suggestions
for the improvement of the same, or requesting assistance from
the municipal authorities, shall reduce the matters involved
to writing and present the same toy the Mayor who will present
ahem for the consideration of the entire Council at its next
meeting. " All approved this suggestion. Ordinance will be
formally amended at next regular meeting of Sept. 15 , 1987.
11. DISCUSS, APPROVE/DISAPPROVE AMENDMENT TO EXISTING CITY
ORDINANCE CONCERNING THE MEETING NIGHTS OF THE CITY COUNCIL
(FARNSWORTH)
Tex Farnsworth (T.J . Harris) made the motion to open for
discussion on the possible change in meeting times or dates .
The City Staff had not been able to locate such ordinance
that had established the current dates and time of Council
Meetings. mr. Delgado reminded the Council unless it was
unanimous to make any changes _Ln meeting dates that it should
not be passed. Mr. Delgado stated that it would be discriminating
- against any member that already had commitments.
After discussion, the motion of Mr. Farnsworth (Mr. Harris)
was amended to change the second Tuesday night meeting of the
month to begin at 8:00 P.M. rather than 7 :00 P .M. All approved.
Motion carried.
12. DISCUSS, APPROVE/DISAPPROVE PUTTING THE CITY DEPOSITORY OUT
FOR BID. (FARNSWORTH)
Tex Farnswortth (Billie Little) motioned to open for discussion..
Mr. Farnsworth stated that due to --good business practices"
that he thought that the City should take competitive bids for
handling the city monies. Mr. Farnsworth stated that he was
not dissatisfied with Cibolo Bank but that it was a matter of
business.
Mayor Bauder told the council that the Cibolo Bank had handled
the citys funds for some eighteen years and that due to their
being the only banking entity within our city that we were not
required to bid out the depository agreement. Also, Mayor
• Bauder stated that interest rates had been compared and the
rates were competitive. Also, Mayor Bauder reminded the Council
that the Cibolo Bank had done alot for the city. The bank had
MINUTES OF REGULAR MEETING
SEPTEMBER 1, 1987 @ 7:00 P.M. (Cont'd)
given the first "City Hall Building" to the City and that
the city had sold it for some $7, 500. Also, the second,
and present City Hall was purchased from the Cibolo Bank
for approximately 30% of its value.
Mr. Lewis Borgfeld , President of Cibolo Bank, addressed
the -Council and stated that the bank nad no hard feelings
if the Council chose to bid the depository; however, due
to a "period of time" established ina bid the bank probably
couldn ' t give the city the low rates presently offered.
Mr. Borgfeld agreed with Mr. Farnsworth, that it was good
business to shop around. He also said that the bank was
happy to accommodate the city in anyway possible.
Tex Farnsworth (T.J. Harris) motioned not to bid the bank
Depository and to remain with Cibolo State Bank. All approved.
Motion carried.
13. THE CITY COUNCIL MAY GO INTO EXECUTIVE SESSION UNDER THE
PROVISIONS OF ARTICLE 6252.17 V.T.S.C. , SECTION 2 (e) WHICH
MAY INCLUDE. DISCUSSION OF LITIGATION, SECTION 2 (g) WHICH
MAY INCLUDE DISUCSSION OF CONTRACTS, AND SECTION 2 (g) WHICH
MAY INCLUDE DISCUSSION OF PERSONNEL. THE COUNCIL WILL CONVENE
TO DISCUSS THE FOLLOWING:
A, EMPLOYMENT OF PATROL OFFICER.
B. EMPLOYMENT OF BOOKKEEPER.
C. PAYMENT OF COMPENSATION TIME TO PATROL OFFICER.
The Council convened in executive session at 8 :30 P.M.
14:.',_-RECONVENE:='IN OPEN_.SES1S1ON-_-AND TARE'--ACTION:=AS' NECESSARY.
The Council reconvened at 9 : 24 P.M and the following action
was taken:
A. Tino Delgado (T.J. Harris) motioned to employ John
Bosch as Patrol Officer for the City, effective September
2, 1987 . All Approved. Motion Carried.
B. Charlie Jupe (lino Delgado) motioned to extend the
temporary parttime bookkeeper, Phyllis A. Smith to
permanent patt Ume. till Approved. Motion carried.
C. T.J. Harris (Charles Jupe) motioned to approve payment
of 834 hours for compensatory time to Debbie Niemietz .
All approved. Motion carried.
15. MONTHLY POLICE DEPARTMENT REPORT.
Chief Tullgren presented each member of the Council with a
written monthly report.
16. COMMENTS BY COUNCIL.
Mr. T.J. Harris expressed gratitude to the citizens present
and welcomed them back to future Council meetings.
nr. Delgado requested a schedule" of all Fees currently used
by the city.
Mrs. Little ask if the Indian Circle problems had been taken
care of and the street repairs completed. Mr. Gilbreath stated
chat all was taken care of but no solution to the arainage
problem at this time.
MINUTES OF REGULAR MEETING
SEPTEMBER 1, 1987 @ 7:00 P.M. (cont'd)
Mr. Farnsworth expressed to Mr. Lewis Borgfeld appreciation
to ,the Cibolo Bank for the aid they had provided the City in
the past. Mrs. Little also expressed thanks on behalf of the
school district for gook covers , calendars and pads that the
bank donates .
Mr. Farnsworth ask Chief Tullgren Lf the City has or could
establish a Mutual Aid Agreement with Schertz Police Department
on police "back-up" .
mr. Farnsworth questioned if the agreemeftt :with Schertz on
E.T.J. with the Cibolo Crrek as a dividing line had ever been
formalized. Mayor Bauder stated that the Resolution sent
over to Schertz from past Mayor Dannie Bishop was never agreed
to by Schertz .
Mr. Farnsworth ask about a Ordinance o6 ,the $5 ,000 exemption
on Taxes. Mr. Walker stated that that would be noted in the
Ordinance to Adopt the o7-88 Tax Rate .
Mr. Farnsworth ask about if "traffic tickets" had been reprinted.
and also the number of reserve officers listed with the city.
chief Tullgren stated that he would soon be presenting a list
of "Reserve Officers" for formal acceptance of the Council .
Mr. Farnsworth ask if the waterline had been located to Dobie
Farms # 2 in Dobie Heights . Mr. Gilbreath stated no.
18. COMMENTS BY MAYOR.
Mayor Bauder thanked the citizens for coming to the meeting.
19. ADJOURNMENT.
Tex Farnsworth (Charlie Jupe) motioned to adjourn. All
approved . Motion carried.
MAYOR SAM BAUDER
ATTEST:
ANN SMITH, CITY SECRETARY
BILLS TO BE APPROVED
SEPTEMBER 1, 1987
G.V.E.C. Warehouse Electricity $ 21 . 04
EMPLOYERS HEALTH Ins . Employee ' s Health Ins . 683 . 50
'(Less Payroll Ded . 278 . 00 )
GREEN VALLEY WATER July Water comsupptiot 5 , 962 . 23
GREEN VALLEY WATER Repair 10" Main Towncreek
& Sunflower/ 2 men & backhoe
at 121 Buffalo Trail 310 . 00
CIBOLO POST OFFICE Postage (Water Bills ) 64 . 40
RONALD CROCKETT Refund-Overpayment Final
Water Bill 31 . 15
LONE STAR LUBRICATION Oil & Lub - #284 17 . 95
SIPPEL ' S Saw blades 11 . 38
SLUMP OIL Drun RC-2 Tack Oil 90 . 60
SEGUIN GAZETTE Adv . Police Dept . 7 . 34
SOUTHWESTERN PROD . Traffic Signals 120 . 13
SCHLATHER ' S Diazinon Granules 18 . 75
RAY O ' HERRON Replacement Pads-Police 30 . 60
INGRAM READY MIX 8 . 5 Yds Sack Mix Concrete 255 . 00
JO-MAR AUTO Service #282 A/C
Overall Check #282 142 . 25
HILBERT IMPLEMENTS Belts/mower 27 . 75
HELPING HAND HDWE Maintenance Supplies 49 . 60
CITY OF CIBOLO Re-imbure petty cash 47 . 11
APTEN AIR GOND . Service A/C City Hall 41 . 00
ROLAND ELBEL Hauling 3 loads dirt 36 . 00
CITY OF CIBOLO Water Use City Hall 25 . 52
' Park 65 . 86 91 . 38
G .V. E . C. Electricity :
City Hall 165 . 90
City Park 28 : 11 279 . 98
Park Bldg .
RON FLAKE Prosecutor - Court 150 . 00
ROY RICHARD , JR . Judge - Court 150 . 00
CITY OF UNIVERSAL CITY Dispatch Service 300 . 00
EXECUTIVE SERVICE CENTER Typewriter Ribbons (Water ) 45 . 00
SOUTH TEXAS PRINTING Office Supplies 50 . 40
41 SHADROCK PETROLEUM Gasoline (Police Dept . ) 202 . 77
SOUTHWESTERN BELL TELEPHONE City Hall Phone Bill 98 . 59
MCI TELECOMMUNICATIONS Long Distance Service 19 . 25
-1 -
BILLS TO BE APPROVED
SEPTEMBER 1, 1987 (cont 'd)
GIFFORD-HILL & COMPANY Hot Mix for Streets $ 117 . 00
SCHERTZ PUBLIC WORKS Animal Shelter 20 . 00
DICKIES WORK CLOTHES Uniform Rental 78 . 00
SECRETARY OF STATE Registration : A. Smith
Election Seminar 20 . 00
SAM ' S WHOLESALE Adm - Equip. 175 . 98
Office Sup. 49 . 30
Misc . 5 . 90
Pass Thru 12 . 17
Maintenance 41 . 74 285 . 09
FROST NAT ' L BANK Cert . of Oblg . 85 22 , 182 . 26
ANN SMITH Re-imbursement for T .M . C . S .
Seminar/Denton :
Mileage 142 . 60
Hotel 80 . 00
Meals 12 . 17 234 . 77
W.H. MULLINS , INC . Engr. Service- 5 Yr Comp.
Study 15 , 250 . 00