Loading...
Min CC 10/27/2025OF C,6 \1 0 t �r o tF[ns 'UryaIOMQ' CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 October 27, 2025 6:30 p.m. Minutes Call to Order — Meeting was called to order by Mayor Allen at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks. 3. Invocation — The Invocation was given by Pastor Jimmy. 4. Pledge of Allegiance.— All in attendance recited the Pledge of Allegiance. 5. Presentation of Awards/Recognitions A. Five Year Service Award to Dale Roberts from the Public Works Department. Mr. Reed presented Dale Roberts from the Public Works Department with his Five Years of Service Award. B. Ten Year Service Award to Yolanda Avila from the Municipal Court. Ms. Avila from the Court Department was presented her Ten Years of Service Award by Mr. Reed. 6. Public Hearing A. The Cibolo City Council will hold a public hearing to hear public testimony to consider designating a Reinvestment Zone known as the "City of Cibolo Reinvestment Zone No. 2" for purposes of Commercial -Industrial Tax Abatement located at 3641 Santa Clara Road, specifically a tract or parcel containing an estimated 126.443 acres. Mayor Allen open the public hearing at 6:45 p.m. Mr. Germann County Commissioner Pct. 4 spoke that this company is a game changer for Cibolo and the SCUCISD. He stated that this was a joint effort of the County, City, and other entities. No one else wish to speak on this item and Mayor Allen closed the public hearing at 6:47 p.m. 7. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is an opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non - agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee, including City Staff. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. The following individuals signed up to speak during this item. Ms. Latimer spoke on consent agenda item 8E. She gave the history of Venado Crossing as a Plan use Development. She spoke on the PUD and the ability to review this PUD. Ms. Tyler also spoke on Venado Crossing and how they are still waiting for the amenity center that they were promised. She also stated that they have very little communication with the developer. Ms. Tyler also said that when the homes are sold in Venado Crossing they stated that they were in the SCUCISD and that is totally not true as some members of Venado Crossing are in the Marion School District. Mr. Lindquist talked about the Tri County Chamber 2026 Small Business Symposium. He stated that the purpose of this symposium was to bring small business owners, civic leaders, corporations, and the military community to share resources, strategies, and opportunities for growth. Ms. Rose gave a shout out for the renovation of the old Noble Group to the Cibolo Community Center. She thanked the city for the opportunity for the seniors to utilize the large space during the day. She thanked Mr. Weaver for letting the seniors utilize the Grange Hall the last several years. Mr. Cortez introduced himself as a candidate for Congressional 35`h District. 8. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Special City Council Meeting held on October 1-4, 2025. B. Approval of the minutes of the Regular City Council Meeting held on October 14, 2025. C. Approval of the August 2025 Revenue & Expense Report pending final acceptance of the City's financial audit for the 24-25 fiscal year. D. Approval of the August 2025 Check Register. E. Approval of the Final Plat of Venado Crossing Unit 4. Councilwoman Cunningham made the motion to approve item 8A, B, C, D, and to pull item 8E for further discussion. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. After a discussion on item 8E Councilwoman Cunningham made the motion to table item 8E. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. 2 9. Staff Update A. Administration a. Capital Improvement Program — Updates on Projects Lower Seguin Road — No update Dean Road and Bolton Road —No update Green Valley Road Water Main Extension—No update FM 78 — Water Main Extension — On -Hold will resume work Nov. 3, 2025. FY25 Street Rehabilitation Package 1 Complete. Scheduling final walk-through in the coming weeks. FY25 Street Rehabilitation Package 2 — 40% Completed Silver Wing (CVD to Thistle Creek) Substantially Completed Town Creek Rd (GVR to Bentwood Pass) — Under Construction. Contractor working on the Lime Treated Subgrade. Scheduled for first layer of Asphalt week of Nov. 10'h Firebird Run (Silver Wing to Kipper Ave) — Project will begin Jan. 5, 2026. Deer Creek Drainage Improvements - Completed Town Creek Trail —No new update b. RFP's, RFQ's, RFB's, and ITB's — No update c. Cibolo Community Center Phase I Soft Opening (10/27) d. Update on the next Council Workshop scheduled for Oct. 270, e. Cibolofest Recap — Great event f. Thanksgiving Luncheon — Luncheon schedule for November 20th g. Annual Employee Awards Event — Scheduled for December 12th B. Fire Department — In packet 10. Ordinances A. Approval/Disapproval of an Ordinance of the City of Cibolo designating a Reinvestment Zone known as the "City of Cibolo Reinvestment Zone No, 2" for purposes of Commercial -Industrial Tax Abatement located at 3641 Santa Clara Road, specifically a tract or parcel containing an estimated 126.443 acres. Councilman Hicks Made the motion to approve an Ordinance of the City of Cibolo designating a Reinvestment Zone known as the "City of Cibolo Reinvestment Zone No. 2" for purposes of Commercial -Industrial Tax Abatement located at 3641 Santa Clara Road, specifically a tract or parcel containing an estimated 126.443 acres. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. 11. Discussion/Action A. Discussion/Action regarding the City's Water and Wastewater Utility Rate Study by Willdan Financial Services and recommendation on Changes to Utility Rate Fees. Councilwoman D. Roberts made the motion to table this item until the November 18`h Council Meeting. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. B. Discussion/Action to authorize the City Manager to submit a final incentive offer for Project Theo. Councilman Hicks made the motion to authorize the City Manager to submit a final incentive offer for Project Theo. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. C. Discussion/Action on City of Cibolo Employee Handbook policy review. Councilman Hicks made the motion to approve the City of Cibolo Employee Handbook policy review with a change to the travel policy for all out of state and out of country come to City Council. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. D. Discussion/Action to approve an additional Service Request with Lockwood, Andrews, & Newnam, Inc. (LAN) for professional engineering and survey services for the Tolle Road Improvements Project in an amount not to exceed $93,830 and authorize the City Manager to execute the associated change order. Councilwoman D. Robert made the motion to approve an additional Service Request with Lockwood, Andrews, & Newnam, Inc. (LAN) for professional engineering and survey services for the Tolle Road Improvements Project in an amount not to exceed $93,830 and authorize the City Manager to execute the associated change order. The motion was seconded by Councilman R. Roberts. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney; Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilwoman D. Roberts; Against: Councilman Hicks. The motion carried 6 to 1. E. Discussion/Action to authorize the City Manager to execute a Purchase Order with Industrial Disposal Supply for the purchase of a new Model 435 Street Sweeper in the amount of $236,761. Councilman Hicks made the motion to approve authorizing the City Manager to execute a Purchase Order with Industrial Disposal Supply for the purchase of a new Model 435 Street Sweeper in the amount of $236,761. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. F. Discussion/Action to authorize the City Manager to execute a three (3) year contract, with two (2) one-year renewal options, with Cintas Corporation for uniform services in an amount not to exceed $125,000. Councilman Hicks made the motion to approve authorizing the City Manager to execute a three (3) year contract, with two (2) one-year renewal options, with Cintas Corporation for uniform services in an amount not to exceed $125,000. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. G. Discussion/Action on the Tri -County Chamber Elected Officials Reception Sponsorship for $1,000. Councilman McGlothin made the motion to deny the Tri -County Chamber Elected Officials Reception Sponsorship for $1,000. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. H. Discussion/Action on a request from a local nonprofit organization (Everyday Fellowship), to allow a banner to be placed over the road at Main St and FM 1103 to advertise a free community event in December and to coordinate with GVEC or the City to hang the banner. 4 Councilman Hicks made the motion to allow Everyday Fellowship, to allow a banner be placed over the road at Borgfeld and Cibolo Valley Drive to advertise a free community event from. November 12 to December 12 at no cost. The motion was seconded by Councilwoman Sanchez - Stephens. For: All; Against: None. The motion carried 7 to 0. Council went into Executive Session at this time. I. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks attended the Quilt of Valor and Soft Opening of the Senior Center. Councilwoman Sanchez -Stephens also attended the Quilt of Valor and Soft Opening of the Senior Center. Councilwoman Cunningham attended an event at Clemens H.S., Animal Advisory Meeting and a meeting with Venado Crossing. Councilman R. Roberts attended the Soft Opening of the Senior Center. J. Discussion on items the City Council would like to see on future agendas. (Council) K. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional meetings, special meetings or workshops. Ms. Cimics informed the Council that there will be a Special Meeting on November 6 to discuss a few items that needed to be done before the November 18a'. 12. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney, Section 551.087, Economic Development, and Section 551.074 Personnel Matters to discuss the following: A. Project Theo B. City Manager appointment, employment, evaluation, and duties. C. City Secretary/Deputy City Secretary appointment, employment, evaluation, and duties. Council went into Executive Session at 8:26 to discuss the above items. 13. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. Council reconvened into open session at 10:16. Councilman McGlothin made the motion to extend Mr. Reed's contract to 2030 and to remove one week of vacation time and to give a 5% increase in 2026 and a 5% increase in 2027. The motion was seconded by Councilman R. Roberts. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, and Councilwoman D. Roberts; Against: Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hicks. The motion carried 4 to 3. Councilmember Sanchez -Stephens expressed concern that the motion regarding the City Manager's compensation introduced did not reflect the Council's consensus to bring this item back for future discussion. She stated that this action did not reflect the consensus reached during executive session and noted it was initiated without Council involvement, which she described as unprofessional and not collaborative. Councilmember Sanchez -Stephens requested that, moving forward, agreed-upon processes be honored to ensure transparency and collaboration among the full Council. Councilwoman Cunningham made the motion to appoint Ms. Chapman as the Interim City Secretary effective November 311. The motion was seconded by 5 Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. Councilwoman Cunningham made the motion to start the process to hire a Deputy City Secretary so that person would be hired prior to the City Secretary's retirement. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. Council went back to complete item 11 J, K, and L. 14. Adjournment — Councilman McGlothin made the motion to adjourn the meeting at 10:20 p.m. The motion was seconded 7f oungtlm /an R. Roberts. For: All; Against: None. The motion carried 7 to 0. 1I17E. T.tW.15WWI M. x Mayor, ATTES Peggy imics, T MC City Secretary