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Min CC 11/18/2025CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 November 18, 2025 6:30 p.m. Minutes 1. Call to Order— The meeting was called to order by Mayor Allen at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present Mayor Allen, Councilman McGlothin, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks; Members Absent: Councilman R. Roberts. Councilman McGlothin made the motion to excuse the absence of Councilman R. Roberts. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 6 to 0. 3. 4. 5. Ga Invocation — Mr. Hinze gave the Invocation. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. Recognitions of Service A. Mark Allen, Mayor Mayor Allen was thanked for his six years of service to the City of Councilmember and the Mayor. The City Manager, Mr. Reed, presented a Allen's wife and daughter were presented flowers. Mark Allen was given address the City Council, Citizens, and Staff. Oath of office Cibolo both as a gift and both Mark the opportunity to A. Randy Roberts, Place 2 —Oath of Office will be given to Council R. Robert on December 9, 2025. B. Kara Latimer, Mayor Kara Latimer was given the Oath of Office as Mayor of Cibolo by the City Secretary, Ms. Cimics. Mayor Latimer received flowers by the City of Cibolo. Mayor Latimer was given the opportunity address the citizens and all in attendance. Prior to going on a short break Mayor Latimer went back to item 5A so former Mayor Boyle could present a gift to Mark Allen. At 6:45 p.m. Mayor Latimer called for a 10 minutes break so those present at the meeting could say goodbye to Mark Allen and congratulate Mayor Latimer. Refreshments were available. At 7:00 p.m. Mayor Latimer called the meeting back to order. 7. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is an opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non - agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee, including City Staff. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. The following individuals spoke during this item. Ms. Fishback spoke about Venado Crossing and the amenities center they were promised. Mr. Civello also spoke on Venado Crossing. His concern was on the next section that is supposed to be built. He is waiting on the homes in that section to be built and everything he has is in storage. He was not familiar with everything going on in the other section, he just wants his home to be built. He stated he is not the only family in this situation. Ms. Hale the Chairman of the Guadalupe County Republican Party talked about the March Primary and that if anyone was interested in running in this election they have until December 8th to apply. Ms. Kearns spoke on item 10I on the agenda. She stated that a number of years ago there was a contract for sidewalks at the railroad crossing. She did not want the city to double pay for something that was already contracted. Ms. Merritt, who is Miss Cibolo, thanked outgoing Mayor Allen for revitalizing the Miss Cibolo Pageant and his service to the community. She also wish the new Mayor Ms. Latimer good luck in her new position. Ms. Lafond from Venado Crossing stated that they had met with the Developer last Thursday. The developer did say that the amenities center which is a pavilion would be built in 2026. It will take twelve months to complete it. She also wanted to know why they are selling homes in the new section before completing the section already built. Ms. Rodriquez spoke on concerns with Coy Lane. Development is causing flooding and mudslides. Ms. Kemp also talked about the flooding along Coy Lane. 8. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the City Council Workshop held on October 27, 2025. B. Approval of the minutes of the Regular City Council Meeting held on October 27, 2025. C. Approval of the minutes of the Special City Council Meeting held on November 6, 2025. D. Approval of the Preliminary Plat of Cibolo Farms Unit 4. Councilwoman Sanchez -Stephens made the motion to approve item A and C and to pull item B and D for discussion. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 6 to 0. Councilwoman Sanchez -Stephens stated that on item B the minutes of the October 27`h meeting the action taken after the executive session for the City Manager should read 5% increase in 2026 and a'5% increase in 2027. Councilwoman Sanchez -Stephens would also like to have a statement she made during this item placed in minutes. The City Secretary ask Councilwoman Sanchez -Stephens if she would send the information she wanted placed in the minutes so it would be exactly what she wants. This item will be placed back on the 9 December 2025 agenda. Item D was discussed, and the council had the opportunity to ask questions. Councilwoman Cunningham made the motion to approve item 8D. The motion was seconded by Councilman Mahoney. For: Councilman McGlothin, Councilman Mahoney, and Councilwoman Cunningham; Against: Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks. There was a tie vote, Mayor Latimer was allowed to vote. Mayor Latimer voted for the approval. The motion carried 4 to 3. 9. Staff Update A. Administration a. Capital Improvement Program —Updates on Projects Lower Seguin Road — No Update Dean Road and Bolton Road —No Update Green Valley Road Water Main Extension—No Update FM 78 — Water Main Extension (Buffalo Place to Shady Meadows) Under Construction. FY25 Street Rehabilitation Package 1 - Complete *Deer Creek Blvd (Cordero to Falling Sun) — Staff has provided the Contract with a pre - final punch list. Staff will schedule a walk-through once punch list is completed. *Green Valley Road (Dean Rd to Westmont) — Waiting for final walk through *Green Valley Road (CVD to GV Loop) — Waiting for final walk through FY25 Street Rehabilitation Package 2 — 40% Completed *Silver Wing (CVD to Thistle Creek) -Ramp corrections on-going (some ramps were not in ADA compliance and required to be redone. Stripping scheduled for 11/24. *Town Creek Road (GVR to Bentwood Pass) — Under Construction. Curbs expected to be completed 11/18/2025. First lift of asphalt scheduled for 11/20-11/21/2025 (weather permitting) *Firebird Run (Silver Wing to Kipper Ave) — Project will begin January 5, 2026 to avoid conflict during the holidays. Deer Creek Drainage Improvements — Completed. Final walk was completed 11/17, minor punch list items will be issued to the contractor this week. (clean debris and minor backfill. Town Creek Trail Staff has submitted SB 1555 grant application for a pedestrian bridge that will cross over the railroad and Loop 539 to assist with connectivity. Cibolo will be notified 11/30/2025 if the project has been moved from the Preliminary grant submission stage into Full grant submission stage. b. RFP's, RFQ's, RFB's, and ITB's c. Update on City Council Workshop Workshop will be on December 9'h at 5:00 p.m. The Workshop will cover Venado Crossing development d. City Holiday Events Parade starts -11:00 a.m. Vendor Market — 3:00 p.m. to 7:30 p.m. Tree Lighting — 6:00 p.m. e. Thanksgiving Luncheon — Council was invited to the Thanksgiving Luncheon on November 20'h starting at 11:30 a.m. in the Council Chambers f. Annual Employee Awards Event — Event will be on December 12`h. g. Staff Travel — No out-of-state travel. B. Police Department — In the packet C. Fire Department — In the packet D. Quarterly Report on the use of See Click Fix — In the packet E. Presentation on the Status of Grant Opportunities - Ms. Martinez, the City of Cibolo Grant Writer presented this item to the City Council. The Council had the opportunity to ask questions during the presentation. After the completion of this item Mayor Latimer stated that the City Council would be taking a break to correct some IT problems. Time: 8:24 p.m. Mayor Latimer called the meeting back to order at 8:35 p.m. 10. Discussion/Action A. Discussion/Action to approve a request to increase the Height of Light Standard from 35 feet to 42 feet as provided in 2024 Unified Development Code, Article 7. Environmental Performance Standards, Section C. General Standards, on the following tracts: ABS:313 SUR: G TORRES 126.443 AC, ABS: 313 SUR: G TORRES 2.011 AC. Mr. Vasquez stated that he had not received all the information he needed for this item and would like to bring it back to Council. Councilman Hicks made the motion to table this item. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. B. Discussion/Action on casting votes on the Official Ballot to appoint Board of Directors for the Guadalupe Appraisal District. Councilman Hicks made the motion to give the City of Cibolo's 103 votes to Councilwoman D. Roberts for the Board of Directors for the Guadalupe Appraisal District. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. C. Discussion/Action on the City of Cibolo Employee Handbook Review. This item will be discussed at the City Council Workshop scheduled for December 9th at 5 p.m. D. Discussion/Action regarding the Final Acceptance of Public Infrastructure for Foxbrook Unit 5. Councilman Hicks made the motion to deny the Final Acceptance of Public Infrastructure for Foxbrook Unit 5. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 6 to 0. E. Discussion/Action regarding the Final Acceptance of Public Infrastructure for Steele Creek Unit 3B. Councilwoman Cunningham made the motion to table this item. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. F. Discussion/Action on the Final Plat of Venado Crossing Unit 4. Mayor Latimer requested to go into Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney to discuss the above item. Council adjourned into Executive Session at 9:13 p.m. Council returned to Open Session at 9:17 p.m. No action was taken. Councilwoman Cunningham made the motion to approve the Final Plat of Venado Crossing Unit 4. The motion was seconded by Councilwoman D. Roberts. For: Councilman McGlothin, Councilman Mahoney, Councilwoman Cunningham, and Councilwoman D. Roberts; Against: Councilwoman Sanchez -Stephens and Councilman Hicks. The motion carried 4 to 2. G. Discussion/Action on the Backflow Prevention Program. This item will be brought back H. Discussion/Update pertaining to THC sales past the legal limit in the City of Cibolo. Councilwoman Sanchez -Stephens stated that this item should have read an update by staff regarding hemp license compliance within the City of Cibolo to discussion on proactive measures to assist with compliance. At the April 22, 2025 meeting it was ask for city staff to bring back whether shops in Cibolo are in compliance with registration and licensing to sell these products in are city. Councilwoman Sanchez -Stephens stated that it's been six months with no update. Councilwoman Sanchez -Stephens also stated that the Texas Department of State Health Services has a website and if you go to this website there is a list of all businesses that have paid their annual dues that is required. There are no shops in Cibolo that have paid their annual fees. Councilwoman Sanchez -Stephens would like a process on licensing, registration and compliance put in place with a timeline. Lt. Nipper from the Police Department did speak on this subject he stated that there are three businesses that were identified and only two had licenses. He did state that random inspections are done. Lt. Nipper could not provide any additional information at this time. Mayor Latimer would like to find out what is done with these CBD/THC shops if they don't have a license. What is the next step if they don't have a license. She would also like to know what enforcement can the city take if any and what can we do if shops are non-compliant. Mayor Latimer also stated that maybe Cibolo should have an ordinance that we only have the three shops that are in compliance and not allow anymore in the City of Cibolo. I. Discussion/Action on the submission of a Public Project through Union Pacific Railroad for a sidewalk crossing on Main Street and Authorize the City Manager to enter into a Reimbursement Agreement. Councilman Hicks made the motion to approve the submission of a Public Project through Union Pacific Railroad for a sidewalk crossing on Main Street and Authorize the City Manager to enter into a Reimbursement Agreement. The motion was seconded by Councilman McGlothin. For: All; Against: None. The motion carried 6 to 0. J. Discussion from Councihnembers that have attended seminars, events, or meetings. Councilwoman Cunningham attended the SCUCISD Advisory Committee, Councilwoman Sanchez -Stephens attended the TML Conference. Councilman Mahoney attended the TML Conference. Councilman R. Roberts attended the TML Conference. Councilman Hicks attended the TML Conference. Councilwoman D. Roberts attended the TML Conference, Webinar on Building Strong Boards and Commissions the TML EDC Conference, and the CRWA Meeting. K. Discussion on items the City Council would like to see on future agendas. Council will forward any item they would like to have on the December 91h agenda prior to the deadline of Monday, December 1 at 8:30 a.m. L. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional meetings, special meetings or workshops. Council went over the calendar for November and December 2025. Council approved a Workshop for December 2, 2025 to begin at 6:30 p.m. Council also approved a Workshop beginning at 5:00 p.m. prior to the regular scheduled Council Meeting on December 9, 2025. 11. Ordinances A. Approval/Disapproval of an Ordinance of the City of Cibolo calling for a Run -Off Election on December 13, 2025, for Place 3 and At -Large Place 7. Councilman Hicks made the motion to approve an Ordinance of the City of Cibolo calling for a Run -Off Election on December 13, 2025, for Place 3 and At -Large Place 7. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 6 to 0. B. Approval/Disapproval of an Ordinance amending the City's Fee Schedule. Councilman Hicks made the motion to table this item until the December 9, 2025 Council Meeting. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 6 to 0. 12. Resolutions — All Resolutions were voted on after item 1 O was discussed. A. Approval/Disapproval of a Resolution Approving a Bond Order Adopted by the Board of Directors of the Cibolo Creek Municipal Authority authorizing the Issuance of Obligations Designated as "CIBOLO CREEK MUNICIPAL AUTHORITY CONTRACT REVENUE BONDS, SERIES 2025 (SOUTH WASTEWATER TREATMENT PLANT EXPANSION PROJECT)" Pursuant to a Delegated Sale; Approving, Ratifying, Reconfirming, and Readopting the provisions of a Regional Wastewater Treatment Contract; Authorizing the Mayor, the Mayor Pro Tem, the City Manager, and the City Secretary of the City of Cibolo, Texas to execute on behalf of the City of Cibolo, Texas all documents in connection with this transaction; and other matters in connection therewith. Councilman Hicks made the motion to approve the Resolution Approving a Bond Order Adopted by the Board of Directors of the Cibolo Creek Municipal Authority authorizing the Issuance of Obligations Designated as "CIBOLO CREEK MUNICIPAL AUTHORITY CONTRACT REVENUE BONDS, SERIES 2025 (SOUTH WASTEWATER TREATMENT PLANT EXPANSION PROJECT)" Pursuant to a Delegated Sale; Approving, Ratifying, Reconfirming, and Readopting the provisions of a Regional Wastewater Treatment Contract; Authorizing the Mayor, the Mayor Pro Tem, the City Manager, and the City Secretary of the City of Cibolo, Texas to execute on behalf of the City of Cibolo, Texas all documents in connection with this transaction; and other matters in connection therewith. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 6 to 0. B. Approval/Disapproval of a Resolution of the City Council expressing support for the MPO Pedestrian Bridge and Trail Connectivity Project and Authorizing Submission of an Application under the Texas Department of Transportation (TXDOT) Senate Bill 1555 Off -System Rail Grade Separation Program. Councilman McGlothin made the motion to approval the Resolution of the City Council expressing support for the MPO Pedestrian Bridge and Trail Connectivity Project and Authorizing Submission of an Application under the Texas Department of Transportation (TXDOT) Senate Bill 1555 Off -System Rail Grade Separation Program. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 6 to 0. C. Approval/Disapproval of a Resolution of the City Council expressing support for the Submission of Applications to the Texas Department of Transportation (TXDOT) under the Senate Bill 1555 Grant Program including the FM78 & Country Lane Rail Separation Project. Councilman McGlothin made the motion to approve the Resolution of the City Council expressing support for the Submission of Applications to the Texas Department of Transportation (TXDOT) under the Senate Bill 1555 Grant Program including the FM78 & Country Lane Rail Separation Project. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. D. Approval/Disapproval of a Resolution of the City Council of the City of Cibolo, Texas ordering and declaring the November 2025 Charter Amendments, as approved by the voters of the City of Cibolo, adopted. Councilwoman Cunningham made the motion to approve the Resolution of the City Council of the City of Cibolo, Texas ordering and declaring the November 2025 Charter Amendments, as approved by the voters of the City of Cibolo, adopted. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 6 to 0. 13. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney to discuss the following: A. Discussion on Strategic Partnership Agreement with proposed Bolton Road MUD. 14. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. The City Council did not go into Executive Session to discuss this item. 15. Adioununent Councilmanis made motion to adjourn the meeting at 10:38 p.m. The motion was seconded by Council om A oberts. For: All; Against: None. The motion carried 6 to 0. Ply Cimics, TRMC City Secretary THIS qM DAY OF DECEMBER 2025.