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Min CC 10/14/20251 or c,0 R 0 ro T[kRS 'UryolUwip' CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 October 14, 2025 6:30 p.m. Minutes Call to Order — Meeting was called to order by Mayor Allen at 6:34 p.m. 2. Roll Call and Excused Absences — Council Present: Mayor Allen, Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks. 3. Invocation — The Invocation was given by Pastor John Minton. 4. Pledge of Allegiance.— All in attendance recited the Pledge of Allegiance. 5. Presentation of Awards/Recognitions A. Recognition of service to Police Department Volunteer. Chief Andres presented Mr. Tom White a plaque and his service badge for his long term service as a reserve officer with the Cibolo Police Department. B. Five Year Service Award to Dale Roberts from the Public Works Department. This item was postponed until the October 27`s meeting. C. Certificates of Appreciation for the Parks Commission Fun Run. Certificates were presented to the volunteers that helped out at the Parks Commission Fun Run. 6. Proclamations A. Domestic Violence Awareness Month. Councilman Hicks read the Proclamation for Domestic Violence Awareness Month for the Comal County Crisis Center. Members of the Comal Crisis Center received the Proclamation. B. Domestic Violence Awareness Month. Councilwoman Cunningham read the Proclamation for Domestic Violence Awareness Month for the Thriving Hearts Crisis Center of Guadalupe County. Ms. Wertz and her co-workers received the Proclamation. C. Texas Chamber of Commerce Week. Councilwoman Sanchez -Stephens read the Proclamation for Texas Chamber of Commerce Week. Ms. Titterington from the Chamber received the Proclamation. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is an opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non - agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee, including City Staff. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. The following individuals signed up to speak during this item. Ms. Qaiyyim spoke on the 2"d Annual Cibolo Book Festival which will be on October 180' from loam to Spm. The event will be at 207 S. Main St. The event promotes Community, Literacy, and Local Authors. Mr. Minton spoke on Christman in Bethlehem. He would like to have a banner over the street to advertise the event. He also spoke on the new park the church built which has been bringing up to 900 students out to enjoy this facility. Ms. Titterington from the Chamber spoke on the events happening in and round the city in the coming month. Ms. Rodriguez from Saddle Creek Ranch spoke on a traffic light for the citizens of this neighborhood to be able to get out of their subdivision. She did state that she has reached out to TxDot but would like the city's help. Ms. Kemp from Saddle Creek Ranch spoke on the flood plain issue in her subdivision. She did state that they did have some discussion with the developer, but they were told that the developer would not do anything with the floodplain area. 8. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Special City Council Meeting held on September 18, 2025. B. Approval of the minutes of the Regular City Council Meeting held on September 23, 2025. Councilman Hicks made the motion to approve the consent agenda. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. 9. Staff Update A. Administration a. Capital Improvement Program — Updates on Projects Lower Seguin Road — No update Dean Road and Bolton Road — No update Green Valley Road Water Main Extension No update FM 78 — Water Main Extension — No update FY25 Street Rehabilitation Package 1 95% Completed. Deer Creek Blvd (Cordero to Falling Sun), Green Valley Road (Dean Rd to Westmont) and Green Valley Road (CVD to Green Valley Loop). Projects are complete and will be scheduling final walk-through in the coming weeks. FY25 Street Rehabilitation Package 2 30% Completed. Silver Wing — CVD to Thistle Creek—Under Construction. Final concrete pour was completed October 14'h, Milling and Base Repair will begin the week of October 20th, Final surface tentatively scheduled for October 30'h. Town Creek Road — Green Valley Rd to Bentwood Pass — Under Construction. Contractor currently working on the Lime Treated Subgrade, Scheduled to have first layer of Asphalt completed the week of November 4'h, Sidewalk construction will follow, Final Surface tentatively scheduled for December 91h Firebird Run 0 Silver Wing to Kipper Ave — Scheduled. Project will begin January 5th to avoid conflict during holidays. Deer Creek Drainage Improvements 90% Completed. Concrete restoration is completed. Concrete restoration is completed; Contractor is working on backfill and site work. Town Creek Trail — No update b. RFP's, RFQ's, RFB's, and ITB's — No update c. Cibolo Community Center — 95% completed. Soft opening scheduled for October 27th d. Update on the next Council Workshop scheduled for Oct. 27th Workshop will take place from 5pm to 6:20pm in the Council Chambers. This Workshop will take place prior to the regular scheduled Council Meeting schedule for 6:30 that same day. e. Cibolofest Update — Carnival will be in MEC and City Hall Parking Lot. There are 150 vendor that will be on Main St. B. Police Department — In packet 10. Discussion/Action A. Discussion/Action on the City Council Travel Policy. Councilman R. Roberts made the motion to table this item until the October 271 meeting. The motion was seconded by Councilman McGlothin. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, and Councilwoman Cunningham; Against: Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks. The motion carried 4 to 3. B. Discussion/Action on the City Council Interview Policy for Boards/Committees/Commissions/Corporations. Councilwoman Cunningham made the motion to approve the City Council Interview Policy for Boards/Committees/Commissions/Corporations. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. C. Discussion/Action regarding the Preliminary Acceptance of Public Infrastructure for Buffalo Heights Crossing II Knights Crossing Phase 2. Councilwoman Cunningham made the motion to approve the Preliminary Acceptance of Public Infrastructure for Buffalo Heights Crossing II Knights Crossing Phase 2. The motion was seconded by Councilman McGlothin. For: All; Against: None. The motion carried 7 to- 0. D. Discussion/Action and consideration of the Drainage Division to maintain HOA Drainage/Open Spaces. There was a lot of discussion from council on this item. Councilwoman Cunningham made the motion for staff to come up with a plan on what the next steps would be on how to assist the HOA and what options they may have. Staff will also look at other communities and see what they do to help with situation like Cibolo. The motion was seconded by Councilman Hicks. For: Councilman Hicks, Councilwoman Sanchez -Stephens, Councilwoman Cunningham, Councilman Mahoney, and Councilman R. Roberts; Against: Councilwoman D. Roberts and Councilman McGlothin. The motion carried 5 to 2. E. Discussion/Action on City of Cibolo Employee Handbook policy review. Councilman Hicks made the motion to do nothing on this item until they receive the next set of Cibolo Employee Handbook policy review. The motion was seconded by Councilwoman D. Roberts. For: 6 to 0. Councilwoman Cunningham was not at the dais for the vote. F. Discussion/Action on additional data regarding Employee Compensation and Classification Market Comparison. Councilman Hicks made the motion to approve the additional data regarding Employee Compensation and Classification Market Comparison. The motion was seconded by Councilwoman Cunningham. For: Councilman McGlothin, Councilman R. Roberts, Councilman' Mahoney, Councilwoman Cunnigham, and Councilman Hicks; Against: Councilwoman Sanchez -Stephens; Abstain: Councilwoman D. Roberts. Motion carried 5 to 1 to 1. G. Discussion/Action to approve an additional Service Request with Lockwood, Andrews, & Newman, Inc. (LAN) for Professional Services and Survey for the Tolle Road Improvement Project in the amount of $85,670 and authorize the City Manager to execute the change order. Councilman Hicks made the motion to table this item until October 271h. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. H. Discussion/Action on the reappointment of Ted Gibbs to the CVLGC and the appointment of City Council Ex -Officio to the CVLGC. Councilman Hicks made the motion to reappoint Mr. Gibbs to the CVLGC. The motion was seconded by Councilwoman Cunningham. For: Councilman Hicks, Councilwoman D. Roberts, Councilwoman Sanchez -Stephens, Councilwoman Cunningham, Councilman Mahoney, and Councilman R. Roberts; Against: Councilman McGlothin. Motion carried 6 to 1. Councilman Hicks made the motion to appoint himself as the Ex -Officio to the CVLGC starting in January 2026. The motion was seconded by Councilwoman Sanchez -Stephens. For: Councilman Hicks, Councilwoman D. Roberts, Councilwoman Sanchez -Stephens, and Councilwoman Cunningham; Against: Councilman Mahoney, Councilman R. Roberts, and Councilman McGlothin. The motion carried 4 to 3. 4 I. Discussion on a plan to replace the trees removed during the reconstruction of Cibolo Valley Drive. Staff will be planting 97 trees along Cibolo Valley Drive to replace those that were removed during reconstruction of Cibolo Valley Drive. J. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks attended the MPO meeting. Councilwoman Sanchez -Stephens attended a Faith in Blue Ceremony and Growth Summit meeting, and Fun Run, Councilwoman Cunningham attended National Night Out, Youth Council, and Growth Summit meeting, Councilman Mahoney attend the Growth Summit meeting and the Fun Run, and Councilman R. Roberts attended the Growth Summit meeting. K. Discussion on items the City Council would like to see on future agendas. Councilman Hicks wanted to place an item on the agenda to place a banner across the street as request during Citizens to be Heard. L. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional meetings, special meetings or workshops. Council went over the calendar for October and November 2025. 11. Ordinances A. Approval/Disapproval of an Ordinance adopting the Investment Policy of the City of Cibolo and appointing the City's Investment Officers. Councilman Hicks made the motion to approve the ordinance adopting the Investment Policy of the City of Cibolo and appointing the City's Investment Officers. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. 12. Resolutions A. Approval/Disapproval of a Resolution of the City of Cibolo authorizing the City Manager to sign an Amendment of the Interlocal Agreement for utilizing Dispatch Services with the City of Schertz. Councilman Hicks made the motion to approve a resolution of the City of Cibolo authorizing the City Manager to sign an Amendment of the Interlocal Agreement for utilizing Dispatch Services with the City of Schertz. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. B. Approval/Disapproval of a Resolution of the City of Cibolo nominating a candidate to the Guadalupe County Appraisal District for election to the Board of Directors. Councilman McGlothin made the motion to nominate Councilwoman D. Roberts as Cibolo's candidate to the Guadalupe County Appraisal District for election to the Board of Directors. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. 13. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney, Section 551.072, Real Property, and Section 551.074 Personnel Matters to discuss the following: A. Annexation Negotiations B. Discussion on Strategic Partnership Agreement with proposed Bolton Road MUD C. Civil Action No: 5:24-cv-01471, In the United States District Court for the Western District of Texas -San Antonio. D. City Secretary appointment, employment, evaluation, and duties. Council convened into Executive Session at 9:48 p.m. 14. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. Council reconvened into Open Session at 11:25 p.m. No action was taken. 15. Adjournment Councilman Hicks made the motion to adjourn the meeting at 11:34 p.m. The motion was seconded by Councilman R. Roberts. For: All; Against: None. The motion carried 7 to 0. PASSED AND APPROVED THIS 27TH DAY OF OCTOBER 2025. Mark Allen Mayor ATTES Peggy Cimics, TRMC City Secretary