RES 1732 10/14/2025 Amendment of an Interlocal Agreement for utilizing dispatch"City of choice
RESOLUTION NO. 1732
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF CIBOLO,
TEXAS AUTHORIZING AN AMENDMENT OF AN INTERLOCAL
AGREEMENT FOR UTILIZING DISPATCH SERVICES WITH THE CITY
OF SCHERTZ, TEXAS, AND OTHER MATTERS IN CONNECTION
THEREWITH; AUTHORIZING THE CITY MANAGER TO EXECUTE
THE AMENDMENT OF THE INTERLOCAL AGREEMENT;
AUTHORIZING ANY ADDITIONAL ACTIONS REASONABLY
NECESSARY THEREWITH; PROVIDING A SEVERABILITY CLAUSE
AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, by Resolution, the City Council of the City of Cibolo approved an Interlocal
Agreement for Dispatch Services with the City of Schertz, Texas permitting the City of Cibolo to
utilize public safety and law enforcement dispatch services of the City; and
WHEREAS, the Cities have previously executed four amendments to the Interlocal
Agreement; and
WHEREAS, the City of Cibolo City Council hereby finds that it is in the best interest of
the City of Cibolo to amend the Interlocal Agreement for a fifth time addressing the increased cost
for annual services; and
WHEREAS, the City of Cibolo's budget has already been budgeted for the FY26 cost
increase; and
WHEREAS, the City of Cibolo's City Council hereby finds the City Manager or his
designee may enter into the amended agreement and take any additional actions reasonably
necessary to ensure such amendment is executed.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CIBOLO, TEXAS THAT:
Section 1. The City Council hereby approves and accepts the Amended Interlocal
Agreement with the City of Schertz as set out in Exhibit "A".
Section 2. The City Manager, or his designee, is hereby authorized to execute the
Amended Interlocal Agreement, on behalf of the City, and such other documents and instruments
reasonably necessary to conclude the transaction.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City Council
hereby declares that this Resolution would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND ADOPTED, this /L% day of Od &ker- 12025.
ATTEST:
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Peggy Cimics, TRMC, City Secretary
W.129 Welill RW.VV Eel X63 N UV
CITY OF CIBOLO, TEXAS
Mark Allen, Mayor
IONAIIt IW -1
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FIFTH AMENDMENT TO INTER -LOCAL AGREEMENT
FOR DISPATCH SERVICES
Article 1 F of the Fourth Amendment is deleted in its entirety and replaced with the
following:
ARTICLE 1- PUBLIC SAFETY DISPATCH SERVICES
F. Payment for Dispatch Services: In consideration of the City of Schertz providing
the dispatch services enumerated above, the City of Cibolo shall pay to the City of Schertz
a sum of $518,261.22 payable in four (4) equal quarterly installments of $129,565.31,
without the benefit of being invoiced by the provider, payable on the first day of each fiscal
quarter beginning October 1, 2025.
Dispatch Service Fees are determined by staffing requirements to maintain staffing level
capable of working multiple critical incidents at a time with dedicated dispatcher(s) per
incident as of January 1, 2024, which includes 12 Communication Officers (individual
weighted salary $74,416), four (4) Communication Supervisors (individual weighted
salary $97,719), and one (1) Communications Manager (weighted salary $116,838).
Weighted salary and benefits for staffing is $1,400,706.00. Cibolo's portion of the billing
is calculated at a.37 factor based on CFS volume ratio between Schertz PD/FD/EMS and
Cibolo PD/FD as calculated for the calendar year of 2025.
If a vacancy occurs for more than 60 continuous days of any quarter, the quarterly
installment will be adjusted for that specific billing period for the respective dispatch
position weighted as follows and calculated at a .37 factor: Communication Officer
$6,883.48, Communications Supervisor $9,039.00, and Communications Manager
$10,807.52. This credit will be adjusted to the subsequent quarterly payment.
The parties agree to meet directly and or through the Advisory Board by the May 31st of
each calendar year, or such other date as is mutually agreeable, to evaluate the sufficiency
of payments for future Dispatch Services and to discuss in good faith any proposed changes
whether increases or decreases in user fees based on operational cost analysis to include
evaluation of costs distribution, changes in workloads, equipment replacement, economies
of scale and labor costs as well as any costs for connectivity to other agencies to provide
services under this agreement. Any costs for additional services will be provided in writing
and will be included on the quarterly invoices and payments made as outlined above.
In any event, if workload volume directly related to Cibolo increased to a point that
additional staffing becomes necessary, Schertz may within its sole discretion, but after
consultation with Cibolo, increase quarterly fees, and if announced by July 31st for the
following calendar year. Notwithstanding, the parties further agree that the foregoing
quarterly payments shall increase, as necessary, to cover any additional expenses, including
wage increases, health insurance increases, and other personnel -related costs, associated
with Schertz's cost of employing the additional dispatch personnel necessary to provide
Dispatch Services to Cibolo. Schertz shall notify Cibolo, in writing: of any such additional
expenses at least ninety (90) days prior to the effective date of any increase in payment to
Schertz for dispatch services.
2. Except as specifically modified by this Amendment, all other terms, conditions, and
provisions of the Fourth Amendment to the Interlocal Agreement shall remain in full force
and effect. Where a portion of the Agreement is not supplemented, modified, amended,
and/or deleted by this Amendment, such unaltered portions of the Agreement shall remain
in effect.
City of Cibolo
Signature
Printed Name
Title
Date
City of Schertz
Signature
Printed Name
Title
Date
FIFTH AMENDMENT TO INTER -LOCAL AGREEMENT
FOR DISPATCH SERVICES
Article 1 F of the Fourth Amendment is deleted in its entirety and replaced with the
following:
ARTICLE 1- PUBLIC SAFETY DISPATCH SERVICES
F. Payment for Dispatch Services: In consideration of the City of Schertz providing
the dispatch services enumerated above, the City of Cibolo shall pay to the City of Schertz
a sum of $518,261.22 payable in four (4) equal quarterly installments of $129,565.31,
without the benefit of being invoiced by the provider, payable on the first day of each fiscal
quarter beginning October 1, 2025.
Dispatch Service Fees are determined by staffing requirements to maintain staffing level
capable of working multiple critical incidents at a time with dedicated dispatcher(s) per
incident as of January 1, 2024, which includes 12 Communication Officers (individual
weighted salary $74,416), four (4) Communication Supervisors (individual weighted
salary $97,719), and one (1) Communications Manager (weighted salary $116,838).
Weighted salary and benefits for staffing is $1,400,706.00. Cibolo's portion of the billing
is calculated at a .37 factor based on CFS volume ratio between Schertz PD/FD/EMS and
Cibolo PD/FD as calculated for the calendar year of 2025.
If a vacancy occurs for more than 60 continuous days of any quarter, the quarterly
installment will be adjusted for that specific billing period for the respective dispatch
position weighted as follows and calculated at a .37 factor: Communication Officer
$6,883.48, Communications Supervisor $9,039.00, and Communications Manager
$10,807.52. This credit will be adjusted to the subsequent quarterly payment.
The parties agree to meet directly and or through the Advisory Board by the May 31st of
each calendar year, or such other date as is mutually agreeable, to evaluate the sufficiency
of payments for future Dispatch Services and to discuss in good faith any proposed changes
whether increases or decreases in user fees based on operational cost analysis to include
evaluation of costs distribution, changes in workloads, equipment replacement, economies
of scale and labor costs as well as any costs for connectivity to other agencies to provide
services under this agreement. Any costs for additional services will be provided in writing
and will be included on the quarterly invoices and payments made as outlined above.
In any event, if workload volume directly related to Cibolo increased to a point that
additional staffing becomes necessary, Schertz may within its sole discretion, but after
consultation with Cibolo, increase quarterly fees, and if announced by July 31st for the
following calendar year. Notwithstanding, the parties further agree that the foregoing
quarterly payments shall increase, as necessary, to cover any additional expenses, including
wage increases, health insurance increases, and other personnel -related costs, associated
with Schertz's cost of employing the additional dispatch personnel necessary to provide
Dispatch Services to Cibolo. Schertz shall notify Cibolo, in writing: of any such additional
expenses at least ninety (90) days prior to the effective date of any increase in payment to
Schertz for dispatch services.
2. Except as specifically modified by this Amendment, all other terms, conditions, and
provisions of the Fourth Amendment to the Interlocal Agreement shall remain in full force
and effect. Where a portion of the Agreement is not supplemented, modified, amended,
and/or deleted by this Amendment, such unaltered portions of the Agreement shall remain
in effect.
City of Cibolo
Signature
Printed Name
Title
Date
City of Schertz
Signature
Printed Name
Title
Date