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Min CC 07/22/2025of CY# R o 4 � O ICvvs 'CIIYd�T^�ve' CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 July 22, 2025 6:30 p.m. Minutes Call to Order — Meeting was called to order by Mayor Allen at 6:32 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman R. Roberts. Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks; Absent: Councilman McGlothin. Councilman McGlothin had been excused at the July 8' meeting for the next five meeting as he was called back to active duty. 3. Invocation — Councilman Hicks gave the Invocation. 4. Pledge of Allegiance.— All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is an opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non - agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee, including City Staff. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email citvsecretarvAcibolotx.aov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item. Brad Kessler spoke on a Car Show Event in the City Hall parking lot. He wanted the event to be a partnership event with the City possible with the Police and Fire Department. Mr. Kessler would promote and provide flyers and recruit members for the event. Mr. Kessler was told to get with David Howard in the Parks Department and the City Secretary for use of the parking lot. Maggie Titterington again thanked the council for Grampie's Pizza variance. She also informed the council on ribbon cuttings and the Chamber Bowl that are coming up. Cecil Dawson spoke about his youth football team. He stated they were trying to find a home field. The children on his teams are mostly from Cibolo and they now have to travel outside of the city for their practices and games. Mr. Dawson talked about his teams and also the Cheerleaders and the trophies that they had won. He said they practice once or twice a week and have a game on Saturday. He was told to get with the City Secretary for additional information. 6. Public Hearing A. Public Hearing to consider an ordinance to amend the 2024 City of Cibolo Unified Development Code Article 19 "General Subdivision Standards," Section 19.9 "Drainage and Flood Hazards, "Subsection C "General Provisions"; and Article 20 "Subdivision Regulations," Section 20.1.9 "Platting Not Required"; and Article 10 "Parking and Loading Spaces." Mayor Allen opened the public hearing at 6:49 p.m. Ms. Latimer spoke on several places in the Old Town that have flooding issues down by the Bowling Alley area. Ms. Latimer thought that this area already had the ability to use alternate parking materials. Off street parking should have been done away with a long time ago. Ms. Kearns spoke and stated that she owned several businesses in the downtown area. She said that the extra money that a small businesses have to pay for because of lot size, parking and platting discourages others wanting to start a business in the Cibolo downtown area. Ms. Kearns also stated that alternative materials for parking needs to be provided so the ground can absorbed the water. Mayor Allen closed the public hearing at 6:53 p.m. B. Public Hearing to consider an ordinance to amend the 2024 City of Cibolo Unified Development Code, Article 14 Lot Design Standards, Section 14.2 Lot Design, 17. Zoning District I-1 Light Industrial, (d) Lot Design Requirements, (7) Height. Mayor Allen opened the public hearing at 6:59 p.m. Ms. Latimer stated that I-1 Zoning District should not back up to a subdivision. Mayor Allen closed the public hearing at 6:59 p.m. C. Public Hearing to hear testimony regarding annexation of a A 2.011 acre tract situated in the Guadalupe Torres Survey, A313, Guadalupe County, Texas, out of the Friederick Family Trust 8.138 acre tract recorded in Volume 782, Page 540, Deed Records of Guadalupe County Texas. Mayor Allen opened the public hearing at 7:01 p.m. No one wish to speak on this item and Mayor Allen closed the public hearing at 7:01 p.m. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Special City Council Meeeting held on July 8, 2025. B. Approval of the minutes of the Regular City Council Meeting held on July 8, 2025. C. Approval of the May 2025 Revenue & Expense Report pending final acceptance of the City's financial audit for the 24/25 fiscal year. D. Approval of the May 2025 Check Register. Councilwoman Cunningham made the motion to approve the consent agenda. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 6 to 0. 8. Staff Update A. Administration. a. Capital Improvement Program —Updates on Projects Lower Seguin Road — No update Dean Road and Bolton Road — 100% Pavement Repairs — Final Walk through 7-31-25 Green Valley Road — Low Water Crossing Improvement - Haeckerville Road and Town Creek Drainage — No update FY25 Street Rehabilitation Package 1 — Under Construction Deer Creek Blvd- Flatwork in southbound lane is completed -Roadway work expected to begin next week. Green Valley Road #1 — Final project in the Package I scope. Green Valley Road #2 - Flex base and first lift of Asphalt in completed — Crews are working on the installation of ribbon curb. FY25 Street Rehabilitation Package 2 — Contract documents have been initiated and completed. Staff coordinating with D&D to set up Pre -Construction Meeting. Package includes the following streets: Town Creek Road, Firebird Run, and Silver Wing. Town Creek Trail —No new update — In design Tolle Road — No new update — In Design. Land Appraisal will be scheduling visits with property owners who have already signed the ROE. LAN continues to work on Drainage and Roadway Design. City Staff is continuing to work with property owners on ROE approvals. Sewer design has been approved by TCEQ. FM 1103 Phase I and Phase II — No update b. RFP's, RFQ's, RFB's, and ITB's — No update. c. Solid Waste Transition Update — Cart Delivery on schedule. HHW program update: Residents will be able to schedule when the program goes live on July 28h. Waste Connections visited the list of local businesses the city provided to ensure commercial customers received the carts and service they need. d. Cibolo Summer Nights - August 1, 2025 from 6:30 pm to 9 pm. 9. Discussion/Action A. Discussion/Action regarding the Preliminary Acceptance of Public Infrastructure for Saddle Creek Unit 9A. Councilwoman Cunningham made the motion to deny the Preliminary Acceptance of Public Infrastructure for Saddle Creek Unit 9A. The motion was seconded by Councilwomen D. Roberts For: All; Against: None. The motion carried 6 to 0 to deny. B. Discussion/Action approving an order form (agreement) for forty-one Flock Safety Falcon Automated License Plate Recognition technology within the City of Cibolo and authorizing the City Manager to execute an order in the amount of $200,650.00. Councilman Hicks made the motion to approve an order form (agreement) for forty-one Flock Safety Falcon Automated License Plate Recognition technology within the City of Cibolo and authorizing the City Manager to execute an order in the amount of $200,650.00. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. C. Discussion/Action to Authorize the City Manager to enter a Development Agreement with RT Industrial Holdings LLC as required by Texas Local Government Code, Chapter 43. Municipal Annexation, Subchapter C-1. Annexation Procedure for Areas Exempted from Consent Annexation Procedures, Subsection 43.0672 Written Agreement Regarding Services for a 2 -acre tract described as ABS 313, SUR: G Torres 2.011 AC, Guadalupe County, Texas. Councilman Hicks made the motion to Authorize the City Manager to enter a Development Agreement with RT Industrial Holdings LLC as required by Texas Local Government Code, Chapter 43. Municipal Annexation, Subchapter C-1. Annexation Procedure for Areas Exempted from Consent Annexation Procedures, Subsection 43.0672 Written Agreement Regarding Services for a 2 -acre tract described as ABS 313, SUR: G Torres 2.011 AC, Guadalupe County, Texas. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. D. Discussion/Action on Naming the City's Newest Facility, formerly known as the Noble Group Event Center, located at 203 S. Main Street. Councilman Hicks made the motion to name the former Noble Group Event Center to Cibolo Community Center. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. E. Discussion/Action on Reservation of Event Space at 203 S. Main St. Mr. Howard, the Parks Superintendent, briefed council on the item. No action was taken. Council did give direction that the center would be able to be rented out to the public. The groups that had prior contracts with the Noble Group could applied to use the facility. Council did agree that the hours for the center would we Monday thru Friday from 5pm to l 1pm (everyone must be out of the building by midnight), Saturday and Sunday the center would be open from lam to l 1pm (building completely closed by midnight). Prices given by Mr. Howard were the fees Mr. Jackson had. Council said that fees should produce a revenue for the city. Having an electronic keypad would prevent a staff member having to come in and lock after each event. Mr. Howard stated he had enough information for a plan for the Cibolo Community Center and will bring back fee information and additional information at a later date. F. Discussion/Action on the approval of funding for adding power to the City Pond near HEB in the amount of Fifty -One Thousand, One Hundred Thirty -Five Dollars and Eighty -One Cents ($51,135.81). Councilman Hicks made the motion to approve funding for adding power to the City Pond near HEB in the amount of Fifty -One Thousand, One Hundred Thirty -Five Dollars and Eighty -One Cents ($51,135.81). The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 6 to 0. G. Discussion/Action on combining the Holiday Parade and Tree Lighting. This item was briefed by Ms. Cimics and Mr. Howard. Councilman Hicks made the motion to approve combining the Holiday Parade and Tree Lighting for December 6, 2025. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 6 to 0. H. Discussion/Action: Updates to City of Cibolo Employee Handbook. Ms. Taplin presentation covered the following items: 1. Employee Handbook Policies review to - date, 2. Proposed process for FY25 review, 3. Flowchart through approval process, 4. Review of "Buckets" of Policies, 5. Next steps and timeline. At the end of the presentation Ms. Taplin ask the council if they had questions about the approach for the review and update. She ask Council if they had any questions about the list of policies and if they had any questions about the process and timeline. Councilman Hicks made the motion to move forward with the updates to the City of Cibolo Employee Handbook and timeline. The motion was seconded by Councilman R. Roberts. For: All; Against: None. The motion carried 6 to 0. I. Discussion/Action on the Charter Review Committee's recommendations to place on the November 2025 ballot. Ms. Latimer, the Chairperson for the Charter Review Committee, briefed the Council on the items that they would like to see on the November ballot. She did state that they did not have enough time to go over the entire propositions as provided by Mr. Zech. Ms_ Cimics will try and get one more meeting scheduled for the Charter Review Committee and this item will be back on the August 12' meeting. At this meeting the Council will have to decided if they will have all recommended proposition on the ballot or if they will be removing any of the proposed propositions. The City Secretary will have later on the August 12th agenda the calling of the Special Election and must have which proposition will be on ballot at that time. J. Discussion/Action on Council Sub -Committees. Councilman Hicks made the motion to remove Councilman McGlothin from the Council Interview Sub -Committee. The motion was seconded by Councilman R. Roberts. For: All; Against: None. The motion carried 6 to 0. Councilman Hicks made the motion to appoint Councilwoman D. Roberts to the Council Interview Sub -Committee. The motion was seconded by Councilman R. Roberts. For: All; Against: None. The motion carried 6 to 0. K. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks attended Commissioners Court. Councilwoman Sanchez -Stephens attended Ribbon Cuttings, Mental Health Workshop on Saturday from 12 to 2. Councilman Mahoney attended the NEP and the Chamber luncheons and the event at the Brooks of Cibolo Senior Living. L. Discussion on items the City Council would like to see on future agendas. None at this time. M. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. Council went over the calendar for July and August 2025. The city Secretary ask council on who planned on attending the TML Conference in October. The City Secretary will need to register everyone on July29th for this event. 5 10. Resolutions A. Approval/Disapproval of a Resolution of the City of Cibolo authorizing the submission of a grant application to the Office of the Attorney General for the Victim Coordinator and Liaison Grant (VCLG) and agreeing to designate an official to administer the grant. Councilman Hicks made the motion to approve a Resolution of the City of Cibolo authorizing the submission of a grant application to the Office of the Attorney General for the Victim Coordinator and Liaison Grant (VCLG) and agreeing to designate an official to administer the grant. The motion was seconded by Councilman R. Roberts. For: All; Against: None. The motion carried 6 to 0. 11. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney to discuss the following: A. City Secretary appointment, employment, evaluation and duties. B. Discuss and Evaluate City Attorney Interviews. Council convened into Executive Session at 9:03 p.m. 12. Oven Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. Council reconvened into Open Session at 9:56 p.m. No action taken. Mayor went back to item 9K. 13. Adiournment Councilman Hicks made the motion to adjourn the meeting at 10:05 p.m. The motion was seconded by Councilman R. Roberts. For: All; Against: None. The motion carried 6 to 0. Mark Allen Mayor ATTE� Peggy Cimics, TRMC City Secretary THIS 12TH DAY OF AUGUST 2025.