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Min CC 06/24/2025sof C, � a 4 O YNYd�� CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 June 24, 2025 6:30 p.m. MINUTES I. Call to Order — The meeting was called to order by Mayor Allen at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks. 3. Invocation — Councilman Mahoney gave the Invocation. 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Presentation of Awards/Recognitions A. Presentation of three recognitions for the Public Works Department by the Texas Chapter of the American Public Works Association. a. Transportation — Small Cities/Rural Communities (Lower Seguin Rd) b. Distinguished Service to Public Works c. Exceptional Performance — Journalism All three awards where presented by the Mayor and City Council. Pictures were taken of each Individual and a group picture was taken of all the award winners. The Mayor and Council thanked not only the award winners but also the entire department. 6. Public Hearing A. Conduct a Public Hearing regarding a request for a variance for Grampie's Pizzeria to sell alcoholic beverages within the city where the place of business is within 300 feet of a public school. Mayor Allen opened the Public Hearing at 6:35 p.m. Mr. Graft and his family spoke on this item. Mr. Graft stated that his pizzeria is a family-owned business. He felt that he needed to apply for this variance to stay competitive with all the competition in this type of business. Mr. Graft did give several pizza places or restaurants that sell similar items of what his restaurants does. Ms. Graft also spoke on this item and gave a little history of their business. Ms. Titterington spoke on this item and was in favor of the variance for Grampie's Pizzeria. Mayor Allen closed the Public Hearing at 6:51 p.m. B. Conduct a Public Hearing for a staff -initiated rezone from Mixed -Use Regional Employment (MURE) District to a Light Industrial (LI) District, for 263.154 acres of land, 15 separately owned private tracts, consisting of a 126.443 acre tract of land out of ABS 1313, 3641 Santa Clara Road; and, a 17 acre tract out of ABS 313, 4105 Santa Clara Road; and, a 84.442 acre tract out of ABS 313, Weber Hoese Lane; and, a 1.0930 acre tract out of ABS 134, 10562 W IH 10; and a .7180 acre tract of land out of ABS 134, located at 10570 IH10; and, a 6.676 acre tract of land out of ABS 1314, 10833 IH 10; and, a.7180 acre tract out of ABS 134, 10570 IH 10 TX; and, a 2.0710 acre tract out of TACOT SUB, 10692 IH 10 Marion TX; and, a .480 acre tract out of ABS 134; and, a .5020 acre tract out of ABS 134, 10704 IH 10; and, a 3 acre tract out of ABS 134, 10710 IH 10 TX; and, a .8340 acre tract out of ABS 134, 7141 Linne Road, 2.15 AC, MOTT'S COMMERCIAL LOT #4,133 Molts; 1.95 AC, MOTT'S COMMERCIAL LOT #3,155 Motts; 2.09 AC, MOTT'S COMMERCIAL LOT #2,177 Motts; 1.83 AC, MOTT'S COMMERCIAL LOT #1, 191 Motts; 1.83 AC, Mott's Commercial Lot #9, 184 Motts Rd; 1.56 AC, MOTT'S COMMERCIAL LOT #901 PRIVATE ACCESS EASEM'T; and, a 2.09 acre tract, Mott's Commercial Lot #8, 168 Motts; and, a 6.0 acre tract of land out of ABS 134, located at 1463 Bolton Road; and, generally located along the IH 10 corridor. Mayor Allen opened the Public Hearing at 6:58 p.m. No one wish to speak on this item and Mayor Allen closed the Public Hering at 6:58 p.m. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is an opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non - agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee, including City Staff. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email citysecretaryalcibolotx.¢ov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individual spoke during this item: Ms. Peters spoke and stated that she was working on her Eagle Scout Project. She would like to beautify the pond over by HEB. She would have an organized cleanup of the area. New trash cans would be placed around the area for litter to be disposed of instead of throwing it on the ground and educational signs would be installed. Ms. Peters wanted to find out how she would be able to do this for her Eagle Scout Project. Mayor Allen informed Ms. Peters to get with the City Manager and he would be able to help her or connect her to the staff that could help her with this project. The City Secretary's office read two emails. Mr. Foland wrote that he was in favor of Grampies Pizza and stated that they were an exemplary business. Mr. Thompson had a question and requested a factual response regarding 360 -degree evaluations for positions reporting to the City Council. He wanted to know did the City Council conduct a 360 -degree evaluation for both the City Manager and the City Secretary. 8. Consent Agenda —Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Special City Council Meeting held on June 10, 2025. B. Approval of the minutes of the Regular City Council Meeting held on June 10, 2025. C. Approval of the Final Plat of Venado Crossing Unit 6. Councilman Hicks made the motion to pull item 8C for discussion. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. Councilwoman D. Roberts made the motion to approve 8A and 8B with a correction to 8B item IOF change 7 to 0 to 6 to 1. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. Council discussed item 8C. A motion was made by Councilwoman Cunningham to approve item8C. The motion was seconded by Councilwoman D. Roberts. For: Councilman McGlothin, Councilwoman Cunningham, and Councilwoman D. Roberts; Against: Councilman R. Roberts, Councilman Mahoney, Councilwoman Sanchez - Stephens, and Councilman Hicks. The motion failed 3 to 4. 9. Staff Update A. Administration. a. Capital Improvement Program — Updates on Projects Lower Seguin Road —No update Dean Road and Bolton Road Pavement Repairs on both roads. Dean Rd D&D Construction is scheduled to begin and complete asphalt repairs on June 25, 2025. One-way traffic will be maintained during the repair operation. Bolton Rd D&D Construction is scheduled to begin and complete asphalt repairs on Thursday, June 26, 2025. One-way traffic will be maintained during the repair operation. Green Valley Road—Low Water Crossing Improvement—No update Haeckerville Road and Town Creek Drainage — No update FY25 Street Rehabilitation Package 1- Under Construction Deer Creek Blvd: Ongoing work in the southbound lane -remains on schedule. Curb and ADA ramp installations are in progress. Roadway work will follow once flatwork is complete. Green Valley Road #1— Final project in the Package 1 scope. Green Valley Road #2 — Project remains on schedule. Road excavation is complete; flex base will be installed next week. FY25 Street Rehabilitation Package 2 Will be presented for contract award at the July 8' City Council meeting. Plans and contract documents are complete. Includes Streets: Town Creek Rd, Firebird Run, & Silver Wing. 3 Town Creek Trail — No new update — In Design Tolle Road — No new update — In Design FM 1103 Phase I and Phase II — No update b. RFP's, RFQ's, RFB's, and ITB's — No update c. Solid Waste Transition Update — Logan Hill spoke on behalf of Waste Connections. Tour of Waste Management's Mesquite Creek Recycling Facility, located at 801 Kohlenberg Rd. d. Cibolo Summer Nights — July l la' B. Fire Department Incident Summary for May — In Packet 10. Ordinances A. Approval/Disapproval of an Ordinance granting a variance to Grampie's Pizzeria located at 121 Cibolo Commons, Suite 101, to allow for the sale of beer and wine within 300 feet of a public school. A motion was made by Councilman McGlothin to approve the Ordinance granting a variance to Grampie's Pizzeria located at 121 Cibolo Commons, Suite 101, to allow for the sale of beer and wine within 300 feet of a public school. The motion was seconded by Councilman Mahoney. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, and Councilwoman D. Roberts; Against: Councilwoman Sanchez -Stevens and Councilman Hicks. The motion failed 5 to 2. This item required a vote of at least 6 members for it to be approved. Councilwoman Sanchez -Stephens made the motion to approve the Ordinance granting a variance to Grampie's Pizzeria located at 121 Cibolo Commons, Suite 101, to allow for the sale of beer and wine within 300 feet of a public school with the condition that sale of beer and wine not be sold within school hours of Steele High School. The motion was seconded by Councilwoman D. Roberts. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilwoman D. Roberts; Against: Councilman Hicks. The motion carried 6 to 1. Councilwoman Cunningham made the motion that this item to come back to City Council in 6 to 9 months to look at and address the condition that was placed on the variance. The motion was seconded by Councilman McGlothin. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilwoman D. Roberts; Against: Councilman Hicks. The motion carried 6 to 1. B. Approval/Disapproval of amending ordinance 1265 and updating of the City of Cibolo Tax Abatement Policy of Guidelines and Criteria for governing tax abatement incentives within the city limits of Cibolo and its ETJ. Councilwoman Cunningham made the motion to approve amending ordinance 1265 and updating of the City of Cibolo Tax Abatement Policy of Guidelines and Criteria for governing tax abatement incentives within the city limits of Cibolo and its ETJ. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. 11. Resolutions A. Approval/Disapproval of a Resolution of the City of Cibolo, Texas, authorizing the submission of a grant application to the U.S. Department of Transportation's Safe Streets and Roads for All (SS4A) demonstration grant program and committing to a 20% local match requirement. Councilman Hicks made the motion to approve the Resolution of the City of Cibolo, Texas, authorizing the submission of a grant application to the U.S. Department of Transportation's Safe Streets and Roads for All (SS4A) demonstration grant program and committing to a 20% local match requirement. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. 12. Discussion/Action A. Discussion/Action on a master gardener for the Ron Pedde Community Garden. The Master Gardner Rachael gave a presentation. She spoke on the enhancement of the area providing green space for the community as a whole, enhancing the environment and nature. The end results when complete would be a facility that could host events, school field trips and educational opportunities. Ms. Rachael did pass out a layout of the garden which would also have a fruit orchard, edible plants, native plants and a greenhouse. Signage to direct individuals to the garden would be needed. The garden would have hours of operation and not open 24 hours. Council had the opportunity to ask questions during the presentation. No action was taken on this item. B. Discussion/Action on the Strategic Partnership Grant Program Applications for Funding. Councilwoman Cunningham made the motion to table this item until the next agenda to give council additional time to go over the applications. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. C. Discussion/Action on Parks & Recreation Commission proposal to establish a New FY26 City Event: "2026 Cibolo Community Fitness Challenge & Move with the Mayor" Campaign. Councilman Hicks made the motion to table this item until the next meeting. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 6 to 0. (Councilwoman Cunningham was not at the dais to vote on this item) D. Discussion/Action to allow the City Manager to execute a work order with Kimley-Hom for the Master Planning Services for Veterans and Niemietz Park in the amount of $83,500. Councilman Hicks made the motion to allow the City Manager to execute a work order with Kimley-Horn for the Master Planning Services for Veterans and Niemietz Park in the amount of $83,500. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. E. Discussion/Action on the No Smoking Ordinance. Councilwoman Sanchez -Stephens made the motion to amend the ordinance to include vaping and bring it back to council for approval. The motion was seconded by Councilman Hicks. For: Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks; Against: Councilman McGlothin, Councilman R. Roberts, and Councilman Mahoney. The motion carried 4 to 3. F. Discussion/Action on Council Policies. No action was taken on this item. The sub -committee consisting of Councilman McGlothin, Councilman Mahoney, and Councilwoman Sanchez -Stephens will set a date this evening on when they will meet to go over the policy on appointments to boards, committees, commissions, and corporation. This policy will be brought to the council for review and adoption. G. Discussion/Presentation on the Tyler Technologies Records Management System (RMS) status. Chief Andres gave a presentation on the Tyler Technologies implementation and "go -live" with the law enforcement records management system. Training has taken place in May and June. July 22, 23, and 24 will be on-site support and go -live with Records Management System. Mayor Allen stated that Council will skip and go to item 12 at this time. Council will continue with the remaining items after the Executive and Open Session of the agenda. H. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman McGlothin stated that he did a ride along with the Cibolo Police and Fire Department. Councilman Mahoney said that he had attended several committee/commission meetings as a spectator. Councilwoman Cunningham met with a developer and attended the No Kings Event. She also attended a Lions Club meeting and stated that are looking for new members if anyone is interested. Councilwoman Sanchez -Stephens attended the Flag Day Ceremony and the 250 -year Birthday of the Army. Councilwoman D. Roberts attended NEP, the Chamber, CRWA, and several committees/commissions as a spectator. Councilman Hicks attended Commissioners Court and Flag Day Ceremony. I. Discussion on items the City Council would like to see on future agendas. Council will send any request in for the July 8th meeting prior to the deadline of 8:30 a.m. Monday, June 30th. J. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. Ms. Cimics reminded the Mayor and City Council of Attorney Interviews for July 12th and gave the times for each firm. 13. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney, Section 551.087, Economic Development, and Section 551.074, Personnel Matters to discuss the following: A. Negotiations between GVSUD and the City of Cibolo concerning water rights B. Negotiations between GVSUD and the City regarding an interlocal government agreement for utility disconnects. C. Negotiations between the Cibolo Sports Association, LLC, and City of Cibolo concerning proposed investment in the Cibolo Youth Sports Complex. D. Negotiations between Guadalupe County and the City of Cibolo regarding annexation road rights- of-way. E. Update on Project Freeze and Project Theo. F. City Manager/City Secretary appointment, employment, evaluation, duties, discipline, or dismissal. Council convened into Executive Session at 9:06 p.m. to discuss the items listed above. 14. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. Council reconvened into Open Session at 11:12 p.m. Councilwoman Cunningham made the motion to approve increasing Mr. Reed's annual vacation by two weeks annual and give him a one-week additional recognition week for this year only. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. (Councilwoman Sanchez -Stephens was not present during this motion) Council went back to item 12H to finish the remaining items on the agenda. 15. Adjournment Councilman Mahoney made the motion to adjourn the meeting at 11:25 p.m. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. PASSED AND APPROVED THIS 8TH DAY OF JULY 2025 Mark Allen Mayor ATTEST Peggy Cimics, TRMC City Secretary 7