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Min CC 06/10/20251 of C,a R O r? r�a,s araa CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 June 10, 2025 6:30 p.m. MINUTES 1. Call to Order — The meeting was called to order by Mayor Allen at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks. 3. Invocation — Councilman Hicks gave the Invocation 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance 5. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is an opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non - agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee including City Staff. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email citvsecretary(a,cibolotx.eov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item. Mr. Benson sent an email to Councilman Hicks. Councilman Hicks read the email. Mr. Benson was interested in item lOB on the agenda. He had a quote from the City Charter regarding Professional Services contracts (Section 7.08). Also read was information from the City's procurement manual "Avoidance of the appearance of impropriety". Mr. Benson had four questions on the Professional Service contract that Councilman Hicks read. Mr. Benson also had question regarding Chapter 6. Mr. Benson was looking forward to discussion on this item tonight. Ms. Eiland spoke on the Ron Pedde Garden and it being locked so individuals have no ability to utilize the garden. Ms. Eiland will be attending a Master Gardner meeting in Seguin later in the week and would like to see if they might be interested in a project at the garden. This was not on the agenda for discussion, but council did ask to have an item on the next agenda to speak on the garden. Mr. Moreno stated that he had applied to serve on the Old Town Steering Committee. He stated that he was very interested in the committee and just wanted to make sure someone received his application. 6. Consent Agenda— Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on May 27, 2025. B. Approval of the Preliminary Plat for Schlather Ranch. Councilman Hicks pulled 6B from the consent agenda to ask questions on the plat. Councilman Hicks made the motion to approve 6A. The motion was seconded by Councilwoman Sanchez - Stephens. For: All; Against: None. The motion carried 7 to 0. Councilman Hicks was able to get his questions answered on item 6B. Councilwoman Cunningham made the motion to approve item 6B. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. 7. Staff Update A. Administration. a. Capital Improvement Program —Updates on Projects Lower Seguin Road — No update Dean Road and Bolton Road — No update Green Valley Road—Low Water Crossing Improvement—No Update Haeckerville Road and Town Creek Drainage — Project 95% completed FY25 Street Rehabilitation Package 1- Under construction. Package expected to take 6-8 months to compete. FY25 Street Rehabilitation Package 2 Town Creek Trail — No new update — In design Tolle Road - FM 1103 Phase I and Phase H b. RFP's, RFQ's, RFB's, and ITB's c. Solid Waste Transition Update — City Hall Parking Lot will be used for both residential and commercial cart delivery. First day Waste Connections provides serve is Monday, July 28a'. C. Police Department — In the packet 8. Ordinances A. Approval/Disapproval of an Ordinance of the City of Cibolo amending Chapters 1 and 54, providing a definition of city parks, prohibited conduct in city parks, and repealing conflicting ordinances related to alcohol in city parks. Councilwoman Cunningham made the motion to approve an Ordinance of the City of Cibolo amending Chapters 1 and 54, providing a definition of city parks, prohibited conduct in city parks, and repealing conflicting ordinances related to alcohol in city parks. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. 9. Resolutions A. Approval/Disapproval of a Resolution of the City of Cibolo, Texas, appointing Chris Hubbard to the CRWA Board of Managers replacing Jacob Parsons who is no longer employed with the City of Cibolo. Councilman R. Roberts made the motion to approve the Resolution of the City of Cibolo, Texas, appointing Chris Hubbard to the CRWA Board of Managers replacing Jacob Parsons who is no longer employed with the City of Cibolo. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. B. Approval/Disapproval of a Resolution of the City of Cibolo, Texas, approving and directing the MesserFort Law Firm to represent the City of Cibolo, Texas, as an intervening co -plaintiff joining fifteen other cities as plaintiff in the City of Grand Prairie v. the State of Texas, pending in the 2615 Judicial District of Travis County, Texas challenging Senate Bill 2038 as invalid, unconstitutional. Councilman Hicks made the motion to approve a Resolution of the City of Cibolo, Texas, approving and directing the MesserFort Law Firm to represent the City of Cibolo, Texas, as an intervening co -plaintiff joining fifteen other cities as plaintiff in the City of Grand Prairie v. the State of Texas, pending in the 2615 Judicial District of Travis County, Texas challenging Senate Bill 2038 as invalid, unconstitutional. The motion was seconded by councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. D. Approval/Disapproval of a Resolution of the City of Cibolo authorizing the submission of a grant application to renew the Motor Vehicle Crimes Prevention Authority (MVCPA) for the FY 26 SB 224 Catalytic Converter Grant Program and agreeing to designate an official to administer the grant. Councilman Hicks made the motion to approve a Resolution of the City of Cibolo authorizing the submission of a grant application to renew the Motor Vehicle Crimes Prevention Authority (MVCPA) for the FY 26 SB 224 Catalytic Converter Grant Program and agreeing to designate an official to administer the grant. The motion was seconded by Councilwoman Sanchez - Stephens. For: All; Against: None. The motion carried 7 to 0. 10. Discussion/Action A. Discussion/Presentation on an Amendment Number One to the Interlocal Agreement between the City of Schertz, Texas, for Emergency Medical Service Presentation. Chief Troncoso and Mr. Mabbitt presented a presentation on Emergency Medical Services. The Presentation included EMS Staff, Square Miles/population, Calls for Service vs. Transports by Fiscal Year, EMS Revenues FY24, EMS Expenses, All Agreements/Current Agreements, Ambulance Fees/Comparison, Cost of Equipment, EMS Fund, How/What Happened. They also went over the increase for Cibolo for FY26-FY28 at a 35%-5%-5% or an increase for FY26-FY28 at a 20%-20%-5%. Council had the opportunity to ask questions during the presentation. There was no action taken on this item. B. Discussion/Presentation on City's Procurement Policy and Procedures Manual regarding Procurement of Professional Services (Chapter 3) under $50,000 and Delegation of Authority (Chapter 6). Mr. Reed went over the Procurement of Professional Services under $50,000. The City Manager's Message to Council covered 1. The Procurement Policy and Procurement Manual are complaint with State law and competitive bidding practices 2. The City Council delegated authority on expenditures up to $50,000 to the city manager with an approved budget, which is standard authority in Texas local government under Texas Government Code Chapter 252 and expected practice to run business. 3. Cibolo contracts are entered into with consultants based on demonstrated competence and qualifications to the services and for a fair and reasonable price per the Texas Government Code Section 2254.003. 4. Tope priority is to be responsible with taxpayer dollars and keep the long-term interest of our community in mind. The presentation covered: Policy Evolution, Professional Services under $50,000, Principles of Procurement Policy, and Procurement Oversight and Staff. Council had the opportunity to ask questions. C. Discussion/Action to allow the City Manager to sign a Change Order for the FY23 Street Reconstruction Package 1 (Dean Road and Bolton Road Repairs) in the amount of $121,538.33. Councilwoman Cunningham made the motion to approve the City Manager to sign a Change Order for the FY23 Street Reconstruction Package 1 (Dean Road and Bolton Road Repairs) in the amount of $121,538.33. The motion was seconded by Councilman R. Roberts. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilwoman D. Roberts; Against: Councilman Hicks. The motion carried 6 to 1. D. Discussion/Action to authorize the City Manager to negotiate a contract(s) for engineering - architectural design services for a new Animal Shelter (RFQ # 25-547-14). Councilwoman Cunningham made the motion to authorize the City Manager to negotiate a contract(s) for engineering -architectural design services for a new Animal Shelter (RFQ # 25- 547-14). The motion was seconded by Councilman R. Roberts. For: All; Against: None. The motion carried 6 to 0. (Councilwoman D. Roberts had stepped out during this item) E. Discussion/Action on Naming the City's Newest Facility, formerly known as the Noble Group Event Center, located at 203 S Main Street. The item was discussed by all members of the council. Council decided to place this on-line for 30 days to get the community's input. This will be brought back to council the second meeting in July (July 22nd) F. Discussion/Action on the Award of Bid for building renovations of 203 S. Main St. to K -W Construction, Inc. in the amount of One Hundred Forty -Two Thousand Seven Hundred Dollars and Zero cents ($142,700.00). 4 Councilman R. Roberts made the motion to Award of Bid for building renovations of 203 S. Main St. to K -W Construction, Inc. in the amount of One Hundred Forty -Two Thousand Seven Hundred Dollars and Zero cents ($142,700.00). The motion was seconded by Councilwoman Cunningham. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilwoman D. Roberts; Against: Councilman Hicks. The motion carried 6 to 1. G. Discussion/Action on a contest for a new city coin. No action was taken. Council did discuss opening this up to the community but also getting some feedback from the Historic Committee. Ms. Cimics will place this on the next Historic meeting agenda. H. Discussion/Action on City Council consideration of Workshop Meetings prior to Regular Meetings. No action was taken on this item. Council did feel that this might be a valuable tool so the long presentation can be accomplished prior to the regular meeting. Meeting will begin at 5pm and last for one hour. Direction was given set an agenda for 5pm on July 81' to try and see if this will help with the agenda that starts at 6:30pm that same evening. "Mayor Allen skipped to item 11 at this time. The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney, to discuss the following: A. City Manager/City Secretary appointment, employment, evaluation, duties, discipline, or dismissal. Council convened into Executive Session at 9:22 p.m. Council reconvened into Open Session at 9:50 p.m. No action taken. I. Discussion/Presentation on an Emergency Management Shelter Operation -Emergency Preparedness Plan. Chief Troncoso presented on an Emergency Management Shelter Operation -Emergency Preparedness Plan. The presentation covered the following items: Facility Identifications in Cibolo, Operational Hours, Staffing, Safety Protocols, Emergency Management Partners, and Shelter Activation. The City Council had the opportunity to ask questions during the presentation. There was no action taken on this item. Council thanked Chief Troncoso and Mr. Mabbitt for the information. J. Discussion on Budget Workshops and having Departments to speak on their needs/wants. This item was placed on the agenda by Councilman Hicks. He would like the opportunity for the Department Directors to discuss the needs and wants for their departments. Councilman Hicks would also like to have salaries of all employees by title. K. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks attended AAMPO meeting and Commissioners Court. Councilwoman D. Roberts attended CRWA meeting. Councilwoman Sanchez -Stephens attended the Police Department Banquet and Fishing Event. Councilwoman Cunningham attended CCMA meeting and the Joint Council, P&Z, and BOA meeting. Councilman Mahoney attended the Joint Council, P&Z and BOA meeting, and observed the EDC and Charter Review meeting. L. Discussion on items the City Council would like to see on future agendas Councilwoman Cunningham would like projects for appointed committees. Councilwoman Sanchez -Stephens would like the Non -Smoking ordinance. Councilwoman D. Roberts would like to have a discussion on the Community Garden. M. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. Council went over the calendars for June and July. Ms. Cimics reminded Council of the upcoming Budget Workshop scheduled for June 17Th at 6:30 p.m. 11. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney, to discuss the following: A. City Manager/City Secretary appointment, employment, evaluation, duties, discipline, or dismissal This item was completed after item 10 H. 12. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. Council reconvened into Open Session at 9:50 p.m. No action taken. Council went back to item 10I to continue with the meeting. 13. Adioumment Councilman Hicks made the motion to adjourn the meeting at 10:31 p.m. The motion was seconded by Councilman R. Roberts. For: All; Against: None. The motion carried 7 to 0. PASSED AND APPROVED THIS 24TH DAY OF JUNE 2025. Mark Allen Mayor ATTE / --�v �,y Peggy Cimics, TRMC City Secretary