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Min CC 05/27/2025y or cis A � 4 � O rl a I.S •arduaor CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 May 27, 2025 6:30 p.m. Minutes 1. Call to Order — Mayor Allen called the meeting to order at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks. 3. Invocation — Councilman Hicks gave the Invocation. 4. Pledge of Alle ig ance — All in attendance recited the Pledge of Allegiance. 5. Presentation of Awards A. Presentation to all the Senior Graduates that are joining the Military. Mayor Allen read the proclamation recognizing all the graduating seniors that have signed to join the military. Each proclamation had the name of the individual and the branch of service they had joined. Council presented the proclamation to each of the members and Councilman Hicks gave each senior a Cibolo military coin. Pictures were taken with all the members and city council. The City of Cibolo is proud of each of the young men and women that decided to join the United States Military. 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is an opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee including City Staff. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email citvsecretarvCa,cibolotx.eov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals signed up to speak during this item. Mr. Rayner stated that he had lived in Cibolo several years ago but moved to Florida to help care for his mother. He moved back to Cibolo after his mother passed away. Mr. Rayner was amazed at how much the city has grown with an HEB and all the businesses that have been built in his short time away. Mr. Benson had sent an email to be read by Councilman Hicks. Mr. Benson wrote in with several questions regarding the agenda item 9F that is on tonight's agenda. He had several concerns on the economic development projects that would necessitate hiring external contractors. Mr. Benson would like to know what type of projects would require hiring external contractors. He also had questions of the Financial Scope, Engagement Criteria, Approval Process, Staffing Strategy, and Contract Oversight. 7. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on May 13, 2025. B. Approval of the March 2025 Revenue & Expense Report pending final acceptance of the City's financial audit for the 24/25 fiscal year. C. Approval of the March 2025 Check Register D. Approval of the Quarterly Investment Report ending March 31, 2025. E. Approval of the Replat of Turning Stone Unit C10. F. Approval of the Preliminary Plat of Grace Valley Ranch Phase 4A. Councilman Hicks pulled item 7C but made a motion to approve item A, B, D, E, and F. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. Mayor Allen ask Councilman Hicks if he wanted to discuss item C and he stated no someone could make a motion on the item. Councilman Mahoney made the motion to approve item 7C. The motion was seconded by Councilman R. Roberts. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilwoman D. Roberts. Against: Councilman Hicks. The motion carried 6 to 1. 8. Staff Update A. Administration. a. Capital Improvement Program — Updates on Projects Lower Seguin Road—No update Dean Road and Bolton Road—No update Green Valley Road — Low Water Crossing Improvement 90% under construction. All water line has been installed Haeckerville Road and Town Creek Drainage FY25 Street Rehabilitation Package 1 Under .construction. Deer Creek Blvd — Construction started May 12', Green Valley Road #1, Green Valley Road #2 — Construction starting June 2 d. Expected completion August 1, 2025. Package is expected to take 6-8 months to complete. FY25 Street Rehabilitation Package 2 Complete Plans & Contracts (Town Creek Road, Firebird Run, and Silver Wing). Advertised May 9th and May 16th. Bid opening June 10th, Town Creek Trail No new update -In Design Tolle Road No new update — In Design. FM 1103 Phase I and Phase II b. RFP's, RFQ's, RFB's, and ITB's RFP for Attorney Services will be given to council this evening. Council will let staff know when they would like to conduct interviews. c. Council Budget Workshop #1 topics. First budget workshop is scheduled for June 17th at 6:30 p.m. B. Fire Department — In Council Packet. 9. Discussion/Action A. Discussion/Action and presentation on the Proposed Acquisition & Renovation of 216 E. College Street for Guadalupe Appraisal District. Councilman Hicks made the motion to approve the resolution on the proposed acquisition and Remodel of 216 E. College Street for Guadalupe Appraisal District. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. B. Discussion/Presentation on the FY25 Strategic Partnership Grant Program and Applications. This item was briefed by Mr. Hugghins. Council would like to have this item back on the June24th agenda for council to award the FY25 Strategic Partnership Grants. The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551;071, Consultation with Attorney to discuss item 9C and item 9D, The Council convened into Executive Session at 7:33 p.m. Council reconvened into Open Session at 7:55 p.m. C. Discussion/Action to consider a request to release of an 18 -acre tract, the Pedro San Miguel Survey Number 256, generally located at 5711 Green Valley Road, known as Ortiz tract, from the City extra -territorial jurisdiction (ETJ). Councilman Hicks made the motion to deny a request to release of an 18 -acre tract, the Pedro San Miguel Survey Number 256, generally located at 5711 Green Valley Road, known as Ortiz tract, from the City extra -territorial jurisdiction (ETJ) due to the City's pending litigation concerning the State's law regarding release from ETJ. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. D. Discussion/Action to consider a request to release a 44 -acre tract and a 23 -acre tract, jointly 67 acres, F. Garcia Survey Number 231, 953 Schmoekel Road, known as the Neill tracts, from the City of Cibolo extra -territorial jurisdiction (ETJ). Councilman Hicks made the motion to deny a request to release a 44 -acre tract and a 23 - acre tract, jointly 67 acres, F. Garcia Survey Number 231, 953 Schrnoekel Road, known as the Neill tracts, from the City of Cibolo extra -territorial jurisdiction (ETJ) due to the City's pending litigation concerning the State's law regarding release from ETJ. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. E. Discussion/Action and authorization for the City Manager to execute a Non -Exclusive License Agreement Granting YM Cibolo, LLC, a License to Construct a Subdivision Monument sign for the Bella Rosa Subdivision, Unit III, in the City Right -of -Way. Councilwoman Cunningham made the motion to authorize the City Manager to execute a Non -Exclusive License Agreement Granting YM Cibolo, LLC, a License to Construct a Subdivision Monument sign for the Bella Rosa Subdivision, Unit III, in the City Right - of -Way. The,motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. F. Discussion/Action on authorizing four (4) master services agreements related to RFP 25- 760-08: Consultant to provide on call economic development services. Councilwoman Cunningham made the motion to authorize four (4) master services agreements related to RFP 25-760-08: Consultant to provide on call economic development services. The motion was seconded by Councilman McGlothin. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, and Councilwoman D. Roberts; Against: Councilwoman Sanchez -Stephens and Councilman Hicks. The motion carried 5 to 2. G. Discussion/Action regarding the Preliminary Acceptance of Public Infrastructure for Bella Rosa Unit 3. Councilman McGlothin made the motion to approve the Preliminary Acceptance of Public Infrastructure for Bella Rosa Unit 3. The motion was seconded by Councilman R. Roberts. For: All; Against: None. The motion carried 7 to 0. H. Discussion/Action on payment of public noticeboard in front of City Hall Councilman McGlothin made the motion to have staff draft a letter for council to sign thanking them for the gift of the public noticeboard. The motion was seconded by Councilman R. Roberts. For: Councilman Mahoney, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman D. Roberts, and Councilman Hicks; Against: Councilwoman Sanchez -Stephens. The motion carried 6 to 1. I. Discussion/Action on reconsideration of the Capital Improvement Advisory Committee. Mr. Reed briefed this item and informed council on the need to get individuals appointed to the Capital Improvement Advisory Committee (CIRC) or have the Planning and Zoning Commission also take the role of the CIAC Committee. The requirements were explained to council. Council does have appointments to make at the Special Meeting prior to the regular Council Meeting scheduled for June 101. You do have a few individuals that will meet the criteria. The goal is to have this committee in place and to start meetings in late June or early July. J. Discussion/Action on the Appointment/Removal of Board, Commission, and Committee members. This item was placed on the agenda by Councilman McGlothin. Councilman McGlothin was fine with this item being discussed at the Special meeting on June 10`h when council will discuss the removal and appointments to individuals to committees, commissions, boards, and corporation. K. Discussion/Presentation regarding a status update of the. Unified Development Code (UDC) Rewrite. Mr. Spencer gave a presentation to City Council on the status of the UDC rewrite. Discussed was a) the Public Engagement Plan, b) Stakeholder Feedback Summary, c) Implementation Matrix, d) Annotated Outline, and e) Regulatory Audit. Council has a joint meeting on May 28`h with the P&Z and BOA to go over the recap and recommendations provided by KKC. L. Discussion/Action to plant a memorial tree for Sue Boissonneault. Councilwoman Cunningham made the motion to plant a memorial tree for Sue Boissonneault. The motion was seconded by Councilman R. Roberts. For: All; Against: None. The motion carried 7 to 0. M. Discussion on a recommendation for the appointment of an individual to the Canyon Regional Water Authority (CRWA) Board of Managers replacing Mr. Parsons. This item will come back to the next agenda with a resolution appointing Chris Hubbard as the City of Cibolo representative to the CRWA Board of Managers replacing Jabob Parsons. N. Presentation/Discussion/Action regarding the recap of the Strategic Management Workshop held on April 5, 2025, including the action items identified during the workshop and the products produced after. Mr. Reed went over the recap of Strategic Management Workshop that was held on April 5, 2025. A follow-up meeting on the Strategic Management Plan for some time early next year was discussed. Councilwoman D. Roberts made the motion to set the date for the next Strategic Management Workshop for March 28, 2026. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. O. Discussion/Action on City Council Consideration of Workshop Meetings prior to Regular City Council Meetings. Councilwoman Cunningham made the motion to table this item until the June 10, 2025, agenda. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. P. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks attended the AAMPO meeting, Commissioners Court, Arm Forces Parade in Live Oak, Miss Cibolo Pageant, and the Historic Event held at the Schertz- Cibolo Cemetery. Councilwoman D. Roberts attended the CRWA meeting, the Chamber Luncheon, and the Memorial Day Event in Schertz. Councilwoman Sanchez -Stephens attended Bio Works Event Grand Opening, Miss Cibolo Pageant, Memorial Day Ceremony in Schertz, Historic Event in Schertz, the Chamber Luncheon, and Bingo at the Senior Center. Councilwoman Cunningham attended River Center Senior Group in San Antonio, met with a residential developer on annexation into the city. Q. Discussion on items the City Council would like to see on future agendas. Council will send any request for the next agenda to the City Secretary before 8:30 a.m. on Monday, June 2, 2025. R. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. The City Secretary reminded the City Council of a couple upcoming meetings. The calendar for May and June were in the council packet. 10. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney, to discuss the following: A. Zunker Litigation Settlement Offer. B. City Attorney's appointment, employment, evaluation, duties, discipline, or dismissal and/or address an RFP for legal services and/or appointment of an interim or new City Attorney. C. Discussion on the Grand Prairie vs. State of Texas lawsuit. Council went into Executive Session at 10:05 to discuss the above items. 11. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. Council reconvened into Open Session at 10:47 p.m. No action was taken. 12. Adjournment Councilwoman Cunningham made the motion to adjourn the meeting at 10:48 p.m. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carred 7 to 0. APPROVED THIS l OTe DAY OF JUNE 2025. Mark Allen Mayor ATTES / —099y 1i2 Peggy Cimics, TRMC City Secretary