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Mins CC 05/13/2025°` C's 0 V O rex•• 'Oryd Owlr! CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 May 13, 2025 6:30 p.m. MINUTES 1. Call to Order — The meeting was called to order by Mayor Allen at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks. 3. Invocation — The Invocation was given by Councilman Mahoney. 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Presentation of Awards A. Presentation of Certificates of Appreciation to members of the 2024-2025 Youth Council. Mayor Allen presented Certificates of Appreciation to members of the 2024-2025 Youth Council. 6. Proclamations A. Proclamation for National Police Week. Councilman Mahoney read the proclamation for National Police Week and presented. The Proclamation was presented to Chief Andres and members of his staff. B. Proclamation for National Public Works Week. Councilwoman D. Roberts read the proclamation for National Public Works Week. The Proclamation was presented to the Public Works staff. C. Proclamation for Economic Development Week. Councilman McGlothin read the proclamation for Economic Development Week. Mr. Chancey and members of the Economic Development Corporation were presented the proclamation. D. Proclamation for Mental Health Awareness Month. (Councilwoman Sanchez -Stephens/ NAMI Guadalupe County) Councilwoman Sanchez -Stephens read the proclamation for Mental Health Awareness Month. Members of NAMI Guadalupe County were presented the proclamation. E. Proclamation the Motorcycle Awareness Month. Councilman Hicks read the proclamation for Motorcycle Awareness Month. Members of Patriot Guard were presented the proclamation. F. Proclamation for Community Action Month. Councilwoman Cunningham read the proclamation for Community Action Month. The Proclamation was presented to Ms. O'Neill and Ms. Flores. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is an opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee including City Staff. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email citvsecretarvna,cibolotx.eov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item: Ms. Titterington commented on the beautiful police ceremony. She also went over ribbon cuttings and grand openings in the Cibolo/Schertz area. Ms. Titterington also stated that tonight is the last day to RSVP for the Chamber Luncheon scheduled for May 20. The speaker for this event will be from TxDOT. Mr. Harper, Mr. Walker, and Mr. Sidal were all at the council meeting as part of the Chamber Leadership Program. Mr. Campos is part of the Buffalo Knights, a group that had applied for the strategic grant program council has. They are a youth sports team and would like to partner with the City of Cibolo. Mr. Vasquez is the President of the Schertz Cemetery Association. He invited everyone to the National Preservation Month celebration in Schertz (1065 E. Live Oak Rd), Saturday, May 24' from l lam to 3pm. Ms. Merritt, representing the Miss Cibolo Pageant, informed council of the pageant scheduled for May 18U' at the Schertz Civic Center. Ms. Merritt also stated she was grateful for being part of the pageant. The Miss Cibolo has submitted again this year for the Strategic Grant. The City Secretary's office read four emails that were sent by 5pm the day of the meeting. Mr. Gonzalez wrote on his disappointment of the newly constructed bulletin board. He felt it was placed in front of the fagade of City Hall. Mr. Gonzalez felt there were more appropriate locations and he hoped that council would explore options to relocate the bulletin board. Ms. Weeper wrote in favor of a waiver for Grampies Pizzeria to obtain a liquor license. Mr. Lindsey stated he had just moved to Cibolo from Germany. His concern was the traffic leaving his subdivision on Rodeo Way and the difficulty navigating. His suggestion was to have the right land a right turn only and the left lane a straight and left. He thought this would alleviate the bottleneck at the intersection. Mr. McDaniel expressed his concerns on how council is conducting its business during open session. He stated that during the April 22"1 meeting Mayor Allen reads agenda item 131 regarding a public hearing on express violations of the City Charter. Mr. McDaniel states that for the next 13 minutes the public will hear a list of allegations against the mayor. He writes that in his opinion there seems to be a personal beef between Councilwoman Sanchez -Stephens and Mayor Allen. Mr. McDaniel said that this one item between open session and executive session took around 50 minutes of the 4 -hour meeting. Mr. McDaniel writes that this is not how a professional organization functions and this reflects very poorly on the city as a whole. 8. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on April 22, 2025. Councilwoman Cunningham made the motion to approve the consent agenda. The motion was seconded by Councilman Mahoney. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman D. Roberts, and Councilman Hicks; Against: Councilwoman Sanchez -Stephens. The motion carried 6 to 1. 9. Staff Update A. Administration. a. Capital Improvement Program — Updates on Projects Lower Seguin Road —No new update Dean Road and Bolton Road — No new update Green Valley Road — Low Water Crossing Improvement— 90% under construction Animal Services Facility — No update Public Safety Facility —No update Haeckerville Road and Town Creek Drainage FY25 Street Rehabilitation Package 1— Under Construction FY25 Street Rehabilitation Package 2 — Advertised May 9 & 16, Bid Opening June 10tn Town Creek Trail — No new update — In Design Tolle Road — No new update — In Design FM 1103 Phase I and Phase II — No update b. RFP's, RFQ's, RFB's, and ITB's Cibolo Business and Event Center Renovation Phase 1— Closes May 15`h City Attorney Services — Closes May 16`n Multi Event Center — Closes May 30a' Street Rehabilitation Package 2 — Closes June 10'n Currently under review by the evaluation committee Utility Rate study Cibolo Animal services facility Consultant to provide on call economic development services c. Strategic Partnership Grant Applications update. — 14 applications submitted. B. Police Department —In packet C. Quarterly Report on the use of See Click Fix. — In packet no questions to Mr. Beekman. 10. Ordinances A. Approval/Disapproval of an Ordinance granting a variance to Grampies Pizzeria located at 121 Cibolo Commons, Suite 101 to allow for the sale of beer and wine within 300 feet of a church, public school, or private school. This item was pulled by the applicant. B. Approval/Disapproval of an Ordinance by the City Council of the City of Cibolo, Guadalupe County, Texas, providing for the second amendment of the budget for the Fiscal Year 2024- 2025. Councilwoman Cunningham made the motion to approve an Ordinance by the City Council of the City of Cibolo, Guadalupe County, Texas, providing for the second amendment of the budget for the Fiscal Year 2024-2025. The motion was seconded by Councilman Mahoney. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, and Councilwoman D. Roberts; Against: Councilwoman Sanchez -Stephens and Councilman Hicks. The motion carried 5 to 2. C. Approval/Disapproval of an Ordinance granting a Franchise Agreement between the City of Cibolo, Texas, and Waste Connections of Texas, LLC, dba Vaquero, an Exclusive Franchise Agreement for the Collection, Transportation, and Disposal of Municipal Solid Waste and Recyclable Materials in the City of Cibolo, Texas, prescribing the Terms, Conditions, Fees, Obligations, and Limitations to Occupy Public Property which such Franchise Shall be Exercised; providing for a 5 -year term and one 5 -year extension term, and authorizing the City Manager to execute the Franchise Agreement. Councilman Hicks made the motion to approve an Ordinance granting a Franchise Agreement between the City of Cibolo, Texas, and Waste Connections of Texas, LLC, dba Vaquero, an Exclusive Franchise Agreement for the Collection, Transportation, and Disposal of Municipal Solid Waste and Recyclable Materials in the City of Cibolo, Texas, prescribing the Terms, Conditions, Fees, Obligations, and Limitations to Occupy Public Property which such Franchise Shall be Exercised; providing for a 5 -year term and one 5 -year extension term, and authorizing the City Manager to execute the Franchise Agreement. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. 11. Resolution A. Approval/Disapproval of a Resolution of the City of Cibolo providing Notice and Intent to acquire property for a roadway reconstruction project on Tolle Road, authorizing such acquisition by donation, purchase, or eminent domain, determining such acquisition is for public use, authorizing entry onto real property, authorizing and directing the City Manager to work with property owners to acquire the needed property and to make a final offer to the property owners, authorizing payment of the costs of such purchase or eminent domain proceedings and all associated costs in connection with the acquisition of real property. Councilman McGlothin made the motion to approve a Resolution of the City of Cibolo providing Notice and Intent to acquire property for a roadway reconstruction project on Tolle Road, authorizing such acquisition by donation, purchase, or eminent domain, determining such acquisition is for public use, authorizing entry onto real property, authorizing and directing the City Manager to work with property owners to acquire the needed property and to make a final offer to the property owners, authorizing payment of the costs of such purchase or eminent domain proceedings and all associated costs in connection with the acquisition of real property. The motion was seconded by Councilman R. Roberts. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, and Councilwoman D. Roberts; Against: Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hicks. The motion carried 4 to 3. 12. Discussion/Action A. Discussion/Action regarding CCMA Southern WWTP Expansion to 3 MGD. This item was briefed by Mr. Reed fand Mr. Ellis. The history of prior council action was briefed from August 2014 to January 2025. The purpose of this presentation was to help council to focus on the future growth that is forecasted in the Cibolo wastewater certificate of convenience and necessity (CCN). Tonight's discussion was on the expansion to the CCMA South Plant. The presentation covered controlling Cibolo's destiny, South Plant WWTP existing TCEQ permit and major amendment, CCMA South WWTP service area, Schertz expansion request of CCMA, demand for wastewater service, Cibolo-GVSUD Comp Settlement Agreement, options for expansion to WWTP, and what are the next steps and timeline. No action was taken at this meeting, but council did agree to have a Joint meeting with CCMA, Cibolo, and Schertz in June. Mayor Allen skipped to the Executive Session at this time (9:08 p.m.) B. Discussion/Action on combining Downtown Market Days & Cibolo Summer Nights. This item was resumed after reconvening into Open Session. Mr. Howard gave a presentation on combining Downtown Market Days & Summer Nights. There was a lot of discussion on the survey. Mr. Howard stated that he did an Intercept Survey, meaning that he went to each vendor during the event to gather real-time opinions. Some of the questions that were asked were: are you satisfied with the location, how would you rate the amount to foot traffic, are you satisfied with your sales, and have you heard of Cibolo Summer Nights. Mr. Howard said that emailed the vendors on Splash Bash. Councilwoman D. Roberts ask Mr. Howard if he had those emails as I ask before and I was told no. Mr. Howard stated that all emails would be sent out this evening to council. Councilwoman Sanchez -Stephens would like to have a list of all the questions that were ask to all the vendors. Councilman Hicks stated that if we go back to Market Days Downtown it should be moved to Pfeil Road so not be block Main Street. Councilman Mahoney also thought that would be a better solution if Market Days continue after the summer events. Councilwoman Cunningham also wanted everyone to realize that the purpose of Market Days was to bring foot traffic to the downtown businesses. We has moved away from the intent of this event. Maybe we need to re-evaluate how Market Days is being advertised and promoted. We once had kid friendly events and performances and we have gone away from those types of activities at Market Days. The consensus is to continue with Summer Nights and Market Days and re-evaluate next year. C. Discussion on Streets DCM Update. Mr. Otto stated that in Sept of 2024 City Council supported changing the requirements for street width on residential streets to 32' instead of the current 30' width. City Council also supported changing the pavement standards to 5000,000 ESAL for residential streets. Mr. Otto stated that the last update was in 2010. The new Street DCM that will come back at a future meeting will increase the pavement life expectancy, identify and strengthen maintenance applications, customized to meet soil conditions in and around Cibolo, meet fire apparatus access road requirements, and maintain 50' ROW for local streets to avoid Wireless Telecommunication Facilities. D. Discussion/Action on an All Way Stop on Main Street at Santa Clara. Councilman Hicks made the motion to have a study done on Main Street at Santa Clara. The motion was seconded by Councilwoman Sanchez -Stephens. For: Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks; Against: Councilman McGlothin, Councilman R. Roberts, and Councilman Mahoney. The motion carried 4 to 3. E. Discussion/Action on the subcommittees and subcommittee appointments. Councilman Hicks made the motion to remove himself from the CII' Committee. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0; Councilwoman Cunningham made the motion to be removed from the Ordinance Committee. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. Councilwoman Cunningham made the motion to have a new Council Policy Sub -Committee with Councilwoman D. Roberts, Councilwoman Sanchez -Stephens, and Councilman Hicks. The motion was seconded by Councilman Hicks. For: Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks; Against: Councilman McGlothin and Councilman R. Roberts. The motion carried 5 to 2. F. Discussion/Action regarding the interpretation of the City Charter. There was no action taken on this item. Councilman Hicks made the comment that all of us here at the dais took an oath to adhere and uphold the City Charter. Councilman Hicks just wanted everyone to understand that. Councilwoman Cunningham stated that she did not feel anyone got on council to violate the City Charter. We don't always have to agree but we need to hold are self to higher standards. We need to move forward. Councilwoman Sanchez - Stephens also said upholding the City Charter is very important. Also brought up was the forfeiture hearing from the last meeting. Councilwoman Sanchez -Stephens said she respected the demographic process, and we need to move forward. Protecting the freedom of speech of not only of citizens during "Citizens to be Heard" but also for council to be heard. No one else on council had anything else to say on this item. G. Discussion/Action on City Council's employees' evaluations timeline ahead of budget season. There was no action taken on this item. Councilwoman Sanchez -Stephens brought this up to have the evaluation of the City Manager, City Secretary, Municipal Judge, and the City Attorney completed before the budget is completed. Direction was given to start that process. H. Discussion/Action on payment of public noticeboard in front of City Hall. Councilwoman Sanchez -Stephens brought this item up due to the timeline not to damage any trust. She stated that D&D seems to come in as the lowest bidder almost every time. We have many roads construction, and most recently we approved a street rehab package in February 2025 that was approved looking back in December. Councilwoman Sanchez- Stephens stated we opened up the bid for that street rehab package #1 and she recalled there was an email in January where Mr. Reed had mentioned we received some responses back in December regarding the bulletin board because we had submitted for bids and one came in just under $20,000. Then there was a donation. Councilwoman Sanchez -Stephens wanted to air on the side of caution because of the timing of everything. She was not sure if we received their donation at the same time as they placed their bid in for the street package as she did not have that timeline. It did not matter if this was before or after it may have been legally complete. Councilwoman Sanchez -Stephens felt because of the surrounding timeframe this could be preceded as a conflict, and she just wanted to scale back to make sure there is no proceeded improprieties. Councilwoman Sanchez -Stephens ask can the city pay for the bulletin board, and can we see what they would like that payment to be. The city attorney stated that he did not see a conflict. Mr. Reed stated that this was a donation by a local business that employees many individuals that live in Cibolo. Mr. Reed also stated that that the City of Cibolo follows the Procurement Policy and Procedures Manual. Councilwoman D. Roberts made the motion for the City Manager to go back to the contractor and ask what remittance they would like from the city for the payment of the bulletin board. The motion was seconded by Councilwoman Sanchez -Stephens. For: Councilman Hicks, Councilwoman D. Roberts, Councilwoman Sanchez -Stephens, and Councilwoman Cunnigham; Against: Councilman Mahoney, Councilman R. Roberts, and Councilman McGlothin. The motion carried 4 to 3. I. Discussion/Action regarding the four (4) marquee signs and alternative types of signage and cost. This item was brought up by Councilwoman D. Roberts. She was concerned about the number of times the signs have been knocked down and staff goes by them and does not try to put them back up. She asked if there was a way they could be secured. Mr. Hugghins said that that had been taken care of, and all the signs now have been secured to the ground. Ms. Cimics did state that she does notify the vendor when signs are down, but they don't get to them immediately. The discussion was also on how old the signs are and if we could look at other signs in the budget. Several members liked the signs and mentioned the people take notice on what is written on the sign. Council would still like to look at how we might be able to update the signs. J. Discussion on Council Directive Policy 2024-001 and 2020-001. Councilman Hicks stated that Policy Directives can not trump the City Charter. The Mayor stated that this is something that we could have the Policy Sub -Committee look at. Councilman Hicks was fine with that suggestion. K. Discussion on Council meeting staff and vendor presentations. Councilman Hicks stated that he had talked with Mr. Reed on this subject. Councilman Hicks stated that there has been many times it will take 15, 20, 30 minutes or more for a vendor or staff to present an item to council. There was discussion among council on this subject. Discussed was possibly having a workshop prior to the regular meeting to just cover the presentation that would be at the council meeting that evening. Staff will bring back to the next meeting a couple options that might help with the presentations. L. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks attended AAMPO meeting, Commissioners Court, and Policy Memorial Ceremony. Councilwoman D. Roberts attended CRWA meeting. Councilwoman Sanchez - Stephens attended Children's Advocacy Center, Blue Ribbon Breakfast, State Capital, and the TML Leadership Academy. Councilwoman Cunningham attended SCUCISD Townhall, Saddle Creek Ranch HOA, and Summer Nights. Councilman R. Roberts attended the Police Memorial Ceremony and Summer Nights. Councilman McGlothin attended several Fiesta events and Summer Nights. M. Discussion on items the City Council would like to see on future agendas. Council will send any item they would like to see on the agenda to the City Secretary by 8:30 a.m. on Monday, May 19`h. N. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. No changes were made to the schedule. 0. Discussion/Action and authorization for the City Manager to execute a Non -Exclusive License Agreement Granting YM Cibolo, LLC, a License to Construct a Subdivision Monument sign for the Bella Rosa Subdivision, Unit III, in the City Right -of -Way. Councilwoman Sanchez -Stephens made the motion to table this item. The motion was seconded by Councilman Hicks. For: Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman D. Roberts, and Councilman Hicks; Against: Councilman McGlothin and Councilman R. Roberts. The motion carried 5 to 2. 13. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney, to discuss the following: A. Petition for consent to the creation of, and inclusion of land within a Municipal Utility District. B. Water well and irrigation Agreement on conservations easement with the landowners preserving the historic rights to the field and use of the well. Council convened into Executive Session at 9:08 p.m. 14. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. Council reconvened into Open Session at 9:36 p.m. No action taken. 15. Adjournment Councilwoman Cunningham made the motion to adjourn the meeting at 11:46 p.m. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. PASSED AND APPROVED THIS 27TH DAY OF MAY 2025 Mark Allen Mayor ATTEST Peggy Cimics, City Secretary TRMC