Min CC 04/05/2025 Workshop'City of Choice
CITY COUNCIL STRATEGIC MANAGEMENT WORKSHOP
CIBOLO MUNICIPAL BUILDING
200 S. Main
Cibolo, Texas 78108
April 5, 2025
9:00 a.m. to 4:00 p.m.
MINUTES
1. Call to Order— The Workshop was called to order by Mayor Allen at 9:11 a.m.
2. Roll Call and Excused Absences — Members in attendance: Mayor Allen, Councilman
McGlothin, Councilwoman Cunningham arrived at 9:15 a.m., Councilwoman Sanchez -
Stephens, Councilwoman D. Roberts, and Councilman Hicks; Members Absent: Councilman R.
Roberts and Councilman Mahoney. Councilman Hicks made the motion to excuse the absence
of Councilman R. Roberts. The motion was seconded by Councilwoman Sanchez -Stephens. For:
All; Against: None. The motion carried 4 to 0. Councilman Hicks made the motion to excuse the
absence of Councilman Mahoney. The motion was seconded by Councilwoman D. Roberts. For:
All; Against: None. The motion carried 4 to 0.
3. Workshop Overview — A brief overview by City Manager Reed
4. Performance Management Program (PMP) Evolution
A. Process Improvement and Lean Training Overview
Mr. Morris from the People and Performance Department gave a presentation on the Program
Management Program. He explained what the program was about and how staff is earning
their green belt. Council had the opportunity to ask questions during the presentation.
Mayor Allen called a recess at 9:50 a.m. so City Council could attend the opening of the City
Easter Egg Hunt. The meeting will resume back to order at 10:10 a.m.
5. Strategic Plan Accomplishments
A. Update on Strategic Initiatives and Progress
Staff Members were able to present to council there Strategic Initiative and Progress. Council
had the opportunity to ask question during each presentation.
6. Alignment with Council's Strategic
A. Connecting Existing Plans to Council Goals
B. Coordination and Integration of Plans
This item was not discussed and will be covered at a later date.
7. Operational Matters
A. Warming Centers Discussion
Mr. Reed opened up this item with a brief overview. Councilwoman Sanchez -Stephens spoke
on why she thought this might be something the city would want to look at. During the recent
weather event some of the cities did open up either a place in a city facility or another facility
in the community (church, etc.). It was also discussed that this did not just need to be for a
weather event, it could be for any type of emergency. Chief Troncoso briefly went over the
City's Emergency Mgmt. Plan. Council had several ideals about this item and it will be
discussed again in the future.
Lunch Break — 01:45 a.m. —12:45 p.m.)
Councilman Hicks made the motion to adjourn the meeting for lunch at 11:45 a.m. Some
members of council will be going to the Car Show at Cibolo Crossing sponsored by the Cibolo
Police Academy alumni during the lunch break. The motion was seconded by Councilwoman D.
Roberts. For: All; Against: None. The motion carried 5 to 0.
Mayor Allen called the Workshop back to order at 12:45 p.m.
9. Operational Matters
A. 5 -Year CIP Discussion
Mr. Gomez, the Public Works Director, went over the CIP with the City Council. Council
had the opportunity to ask questions during the presentation.
B. Solid Waste Franchise Update (W. Reed)
Mr. Reed and Ms. Miranda went over the Solid Waste Franchise RFP. Mr. Reed did explain
that staff did receive several bids for this project. The Staff scored each RFP than took the
top four and they were interviewed. The four companies were Waste Connections, Republic,
Frontier, and Waste Management. The score during the RFP and score for the interviews did
not change the order of the scoring. The council did want to see if Mr. Reed could negotiate
a different price on a couple items brought up by council. This item will be discussed at the
Council Meeting scheduled for April 8, 2025, at 6:30 p.m.
10. SWOT Trend Analysis
A. Reflect on Council's Vision Statement
B. Using the Past, Present, and Future Trend Analysis
The council had the opportunity to reflect on their Vision Statement. Using the past, present,
and future see what has been accomplished, what they are working on, and what they see for
the future of Cibolo.
11. Plus/Delta Exercise (W. Reed) —15 mins
A. Feedback and Improvement Discussion
Mayor Allen had to leave at this time to attend another event in Seguin. (3:40 p.m.)
City Council was able to let the City Manager know what they liked about this workshop and
what the staff could do to make it a better event in the future.
12. Adjournment
Councilwoman Cunningham made the motion to adjourn the workshop at 3:56 p.m. The motion
was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried
5to0.
PASS AND APPROVED THIS 22ND DAY OF APRIL 2025.
Mark Allen
Mayor
ATTEST
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Peggy Cimics, TRMC
City Secretary