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Min CC 01/28/2025CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 January 28, 2025 6:30 p.m. to 11:30 p.m. MINUTES 1. Call to Order — Meeting was called to order by Mayor Pro -Tem Roberts at 6:31p.m. 2. Roll Call and Excused Absences — Members Present: Councilman McGlothin, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez - Stephens, Councilwoman Roberts, and Councilman Hicks; Members Absent: Mayor Allen. Councilman McGlothin made the motion to excuse the absence of Mayor Allen. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. 3. Invocation — The Invocation was given by Councilman Mahoney. 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Proclamation A. Proclamation for Designating February 1, 2025 as Delta Sigma Theta Founders Day Celebration. Councilman Mahoney read the Proclamation for Designating February 1, 2025 as Delta Sigma Theta Founders Day Celebration. The President of the Delta Sigma Organization thank the City Council. The members of the group came forward for pictures with the City Council. B. Proclamation for the 76'x' Annual San Antonio Stock Show & Rodeo. Councilman McGlothin read the Proclamation for the 76's Annual San Antonio Stock Show & Rodeo. The Chairman of the Agriculture Committee thanked the City Council for the opportunity to speak about what the committee did to help with scholarships for students in the AG Program at both Steele Hight School and Clemens High School. A picture of the group with the City Council was taken. 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is an opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee including City Staff. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email citvsecretarv(i.cibolotx.gov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals spoke at Citizens to be Heard: Debbie Ceera from the Miss Cibolo Organization gave a small introduction of the organization and its members. Ms. Merritt the current Miss Cibolo introduced Miss Freedom Ms. Nunn, and Little Miss Cibolo Ms. Cordova. She spoke on how organization represents the City of Cibolo in many different events in the city and in locate communities. Ms. Merritt also stated that the organization appreciated the City of Cibolo's sponsorship and hoped that they would be able to place it in their upcoming budget. Miss Freedom Ms. Nunn also spoke on the organization and how the pageant helps young woman to have more confidence in themselves. Ms. Weimer stated she was a member of the P&Z representing Place 1. She stated that the property on the agenda for a replat had a Conditional Use Permit (CUP). Ms. Weimer did not feel that all the information was being provided by the P&Z to the council on this property. Shis did state that the P&Z had voted to deny this request. Mr. Echols introduced himself and stated that he would have an item on the next agenda for consideration. He stated that the property is on FM 1103 and Old Wiederstein and he was asked to come back to the council with additional information. Mr. Echols did state that he had spoken with the neighbors, and they did not have a problem with the use of his property. Mr. Jeffords stated that he was in favor of the Little League agenda item as there is not enough things for young people to do in Cibolo at this time. He would like the council to approve this matter. Ms. Riddle sent an email to be read during this item. Ms. Riddle lives in Saratoga and want to raise a concern on a proposal to install barriers in front of Schlather Intermediate School. She stated that when barriers were up before it caused people to do unsafe, illegal U-turns further down the road on Green Valley, or they would come into Saratoga and do a U -tum. When coming into the neighbor its very unsafe for the children that are playing in there yards. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on January 14, 2025. B. Approval of the 2024 Quarterly Investment Report for quarter ending September 30, 2024. C. Approval of the September 2024 Check Register. D. Approval of the September 2024 Revenue & Expense Report pending final acceptance of the City's financial audit for the 23/24 fiscal year. E. Approval of the October 2024 Check Register. F. Approval of the October 2024 Revenue & Expense Report pending final acceptance of the City's financial audit for the 24/25 fiscal year. Councilwoman Sanchez -Stephens would like to pull item 7A for further discussion. Councilwoman Sanchez -Stephens made the motion to approve item 7B through 7F. The motion was seconded by Councilman Mahoney. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez - Stephens, and Councilwoman D. Roberts; Against: Councilman Hicks. Councilwoman Sanchez -Stephens would like the wording on item 12 D to read to retain the committee we currently have and keep it separate from the Planning & Zoning Commission. Item 12L to also add Councilwoman Sanchez -Stephens would like an item to discuss the intersection at Cibolo Valley Drive and Everyday Way. Councilman Mahoney would also like to add to item 5A that Councilman Benson was unable to attend the meeting: Councilwoman Sanchez - Stephens made the motion to approve item 7A with the corrections. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. 8. Staff Update A. Administration. a. Capital Improvement Program — Updates on Projects Lower Seguin Road — Phase 1 & Phase 2 first lift completed and open to traffic. Phase 3 began December 2, 2024, the first lift of asphalt was placed on January 14, 2025 final lift will be scheduled as soon as weather permits. Dean Road and Bolton Road — No new updates Green Valley Road — Low Water Crossing Improvement — First lift of asphalt scheduled to be completed by December 23, 2024. The contractor is currently working on the guardrails. The drainage work has been completed. The final lift will be scheduled once the weather is favorable. Animal Services Facility — Modular Building was delivered October 22, 2024 (Building is serviceable, waiting on stairs and ramp). The utilities, electrical, and internet are completed. The concrete slab for Portable Kennels should be completed by January 17, 2025. The fencing is completed, and the parking lot demo will begin on January 15, 2025. Site work should be completed by the end of January and portable kennels delivered by the week of February 3, 2025. Public Safety Facility — No new update. Haeckerville Road and Town Creek Drainage —No new update. FY25 Street Rehabilitation Package 1 — Bid opening was on December 12, 2025. This item will be on the January 28, 2025 City Council agenda. FY25 Street Rehabilitation Package 2 — No new update. Town Creek Trail — No new update. Tolle Road — No new update. FM 1103 Phase 1 and Phase H —Nothing significant to report. b. RFP's, RFQ's, and RFB's UDC Rewrite —Approved December 12, 2024. Old Town — This will go to council in the next 2 to 4 weeks. Solid Waste Franchise — This item is on tonight's agenda. c. New Orientation—February 3, 2025 d. Strategy Management Workshop — We hope this workshop will be in March. The exact date not set at this time. B. Fire Department — Report in the council packet. 9. Discussion/Action A. Discussion/Action regarding the Preliminary Plat of Venado Crossing Unit 6 subdivision. Councilwoman Sanchez -Stephens made the motion to approve the Preliminary Plat of Venado Crossing Unit 6 subdivision. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. B. Discussion/Action on the purchase of a replacement Camera Truck and Equipment that was approved in the FY25 Budget. This item was pulled from the agenda. C. Discussion/Action on the establishment of the Cibolo Little League with the assistance of the Little League Baseball Organization. Councilman Hicks made the motion to bring a contract back on the establishment of the Cibolo Little League with the assistance of the Little League Baseball Organization. The motion was seconded by Councilman McGlothin. For: All; Against: None. The motion carried 7 to 0. D. Discussion/Action on the Cibolo Senior Program and authorizing the City Manager to take action to sustain the program in FY25 with new costs not to exceed $30,000. Councilman Hicks made the motion to authorize the City Manager to take action to sustain the Cibolo Senior Program in FY25 with new costs not to exceed $30,000. The motion was seconded by Councilwoman D. Roberts. For: All; Against: None. The motion carried 7 to 0. E. Discussion/Action on CVD and Everyday Way Intersection. Councilwoman Sanchez -Stephens made the motion to authorize the City Manager to conduct a traffic warrant analysis study using fund balance at Cibolo Valley Drive and Everyday Way. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. F. Discussion/Action to approve a Professional Service Agreement with Lionheart Places, LLC for the Old Town/Downtown Master Plan and authorizing the City Manager to execute the Agreement in the amount of One Hundred Sixty Thousand Dollars ($160,000). Councilwoman D. Roberts made the motion to table this item to a future agenda so staff could bring additional information. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. G. Discussion/Action regarding the Replat of Legacy Traditional School (LTS) — Cibolo Valley subdivision. Councilman Mahoney made the motion to approve the Replat of Legacy Traditional School (LTS) — Cibolo Valley subdivision. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. H. Discussion/Action regarding the Final Acceptance of Public Infrastructure for Legacy Traditional School. This item was discussed before item G. Councilman Hicks made the motion to approve the Final Acceptance of Public Infrastructure for Legacy Traditional School with the following public improvements. Water: 365 LF of 12" PVC, 2012 LF of 8" PVC with a total valuation of $190,432.58, Street: 368 LF of Kove Ln, 301 LF of 6" sidewalk with a total valuation of $123,592.20. Total Valuation of accepted Public Infrastructure Improvements dedicated to the City of Cibolo is $314,024.78. The motion was seconded by Councilman Mahoney. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman D. Roberts, and Councilman Hicks; Against: Councilwoman Sanchez -Stephens. Motion carried 6 to 1. 4 I. Discussion/Action regarding the Final Acceptance of Public Infrastructure for Dutch Bros. Councilman McGlothin made the motion to approve the Final Acceptance of Public Infrastructure for Dutch Bros. with the following public improvements. Water: 308 LF with a total valuation of $55,306.70, Sanitary Sewer: 921 LF with a total valuation of $124,517.61. The Total Valuation of accepted Public Infrastructure Improvements dedicated to the City of Cibolo is $179,824.31. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. J. Discussion/Action on the council seating at the dais. Councilwoman Sanchez -Stephens stated that she was thankful that the seating on the dais was back to the original form and that the public would view the council from one to seven. In the future Councilwoman Sanchez -Stephens would like to see items like this be made by the full council and for the council to keep this in mind in the future.. K: Discussion/Action on Appointing Capital Improvements Advisory Committee Members or to appoint P&Z as the Capital Improvements Advisory Committee. Mr. Reed briefed this item and stated that there was no action needed tonight he just what to give information. The council had the opportunity to speak on the item and give Mr. Reed feedback. L. Discussion/Action on the procedure for re -appointing members to committees, commissions, boards , and corporations and forming an interview committee for re -appointments before going to council for final approval. The council had a long discussion on this item. Each councilmember had the opportunity to express what they would like to see in the future. They all agreed that the council needs to get their policies updated. After a great discussion among the council, it was agreed by all of council that Councilwoman Sanchez -Stephens and Councilman McGlothin would take a look at the policies and bring it back to the full council with options. It was mentioned by the council that this will take some time and for now we just need to follow the policy we have as we still need to appoint individuals to a few new committees until a new policy is adopted. M. Discussion/Action on use of the Multi -Event Center. Councilwoman Sanchez -Stephens made the motion to have staff provide the current expenses for the Multi -Event Center, the cost of repair, a plan moving forward, and to pause the use of the field after giving a 30 -day notice to current teams utilizing the field. The motion was seconded by Councilwoman Roberts. For: Councilman McGlothin, Councilman Roberts, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilwoman Roberts, and Councilman Hicks; Against: Councilman Mahoney. The motion carried 6 to 1. M. Discussion/Presentation providing an update on Bond Proposition A (Animal Shelter) and Bond Proposition B (Public Safety Facility). Mr. Hugghins gave a presentation on Bond Proposition A (Animal Shelter) and Bond Proposition B (Public Safety Facility). He covered project costs, building requirements, fiscal impact in FY25 for both the Animal Shelter and the Public Safety Facility. The council had the opportunity to ask questions during the presentation. The council was good with the release of an RFQ for architectural services for the design of the Animal Shelter and the release of an Intent to Bid for construction services for the Public Safety Facility. N. Discussion from Councilmembers who have attended seminars, events, or meetings. Councilman Hicks stated that he attended an AAMPO meeting and Commissioners Court. Councilwoman Roberts attended a webinar in Schertz on TML 89th Texas Legislature. She also completed a webinar for Newly Elected Officials. Councilwomen Roberts also did a tour of the city and is scheduled to attend the Orientation on Feb 3`d for newly Elected Officials at city hall. Councilwoman Sanchez -Stephens stated that she attended the webinar in Schertz that covered the 89th Texas Legislature updates from TML. She stated that they are working on a bus going to Austin for councilmembers to speak on many of the bills that are being proposed that will effect cities. Councilwoman Sanchez -Stephens also attend TML Ethics & Key Legal Requirements for Elected Officials along with a ribbon cutting for Just A Closet Self Storage. Councilwoman Cunningham attended the Animal Advisory Meeting. She also was a speaker at the Guadalupe County MLK banquet. Councilwoman Cunningham also was a volunteer at a Warming Center in San Antonio on January 19`h during the freezing temperature event. 0. Discussion on items the City Council would like to see on future agendas. Councilwoman Cunningham would like the current PIA's we have and the status and what they are for. Councilwoman Sanchez -Stephens would like the Green Valley Road item back on the agenda from a previous meeting and also an item on warming centers for Cibolo. Q. Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. The City Secretary reminded the council on Ethics Training that it was scheduled for February 8`h at 9:30 a.m. or February 27th at 6:30 p.m. The council was only required to attend one of the meetings. 10. Ordinances A. Approval/Disapproval of an Ordinance providing for the first budget amendment for fiscal year 2024-2025. Councilwoman Cunningham made the motion to approve an Ordinance providing for the first budget amendment for fiscal year 2024-2025. The motion was seconded by Councilman Mahoney. For: Councilman McGlothin, Councilman R. Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilwoman D. Robert; Against: Councilman Hicks. The motion carried 6 to 1. B. Approval/Disapproval of an Ordinance to repeal and replace Cibolo Code of Ordinances Chapter 14, Article IV. Substandard Building Regulations. Councilman Hicks made the motion to approve an Ordinance to repeal, and replace Cibolo Code of Ordinances Chapter 14, Article IV. Substandard Building Regulations. The motion was seconded by Councilman McGlothin. For: All; Against: None. The motion carried 7 to 0. Councilwoman Cunningham left the meeting at 10:41 p.m. 11. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney to discuss the following: A. Tolle Road Acquisition. The council convened into Executive Session to discuss the above item at 10:50 p.m. 12. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. The council reconvened into Open Session at 11:29 p.m. No action taken. 13. Adjournment Councilman Hicks made the motion to adjourn the meeting at 11:29 p.m. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. PASSED AND APPROVED THIS 11TH DAY OF FEBRUARY 2025. Mark Allen Mayor ATTEST Peggy Cimics, TRMC City Secretary