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Min CC 12/10/2024CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 December 10, 2024 6:30 p.m. to 10:30 p.m. MINUTES Call to Order — The meeting was called to order by Mayor Allen at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman McGlothin, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham (arrived 7:09pm), Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. Invocation by Pastor John Minton 4. Pledge of Alle ig ance — All in attendance recited the Pledge of Allegiance. 5. Presentation of Awards/Recognition A. Citizens Police Academy Recognition. Officer Mireles was recognized for his service to the Cibolo Police Department. He was given a Certificated of Recognition by the Office of U.S. Congressman Henry Cuellar. 6. Proclamation A. Proclamation for Steele Knight Football Team. Councilman Roberts read the Proclamation for the outstanding season of the Steele Knights Football Team. B. Proclamation for Everyday Fellowship's Contributions to the Community. (Mayor Allen) Councilman Hicks read the Proclamation for Everyday Fellowship's Contributions to the Community. Public Hearing A. Conduct a public hearing regarding a Conditional Use Permit request to allow a Manufactured Home Residential use for certain real property located at 2090 Pfannstiel Lane, legally described as ABS: 272 SUR: JOSE ROSA 8.6500 AC and ABS: 272 SUR: JOSE ROSA 1.5000 AC. Mayor Allen opened the public hearing at 6:57 p.m. Mr. Spellars the property owner informed the council he was just trying to preserve the farm. Mr. Roberson stated that he was familiar with this property and was in favor of the Conditional Use Permit. The Mayor closed the public hearing at 7:02 p.m. B. Conduct a public hearing regarding a request to change zoning from Office/Retail (C-3) to Estate Residential (SF -1) for certain real property located at 210 Tolle Road and 633 Tolle Road, legally described as ABS: 210 SUR: JERONIMO LEAL 9.0000 AC, ABS: 210 SUR: JERONIMO LEAL 0.5000 AC, and ABS: 210: SUR JERONIMO LEAL 0.5000 AC. Mayor Allen opened the public hearing at 7:05 p.m. Mr. Kruegar stated that the zoning was changed as the Tolle Road was going by this property. Do to configuration of the property he would not be able to sell the land as Office/Retail and would like to go to the Estate Residential (SF -1). Mayor Allen closed the public hearing at 7:08 p.m. 8. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee including City Staff. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimicsAcibolotx.¢ov and vchaamanAcibolotx.¢ov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item. Ms. Titterington from the Chamber stated that she was looking forward to MC the Cibolo Parade again this year. There have been 8 ribbon cuttings scheduled for next month and half are in Cibolo. January is the State of the Chamber 20`h anniversary. Mr. West spoke on his displeasure at the Council meeting of December 3rd. He spoke about Councilwoman Cunningham's remarks and those of Councilman Hicks. Mr. West also mention the way Councilman Benson had to leave the Council Chambers. Mr. Johnson a student at Dobie in Cibolo introduced himself and informed the City Council that he was a proud member of the Family Career and Community Leader Club. The club prepares young people for future success. He would like the Club and Council to work together on future projects. The City Secretary's office read an email from Ms. Harper. Ms. Harper also spoke on the December Yd meeting. She stated it was unbecoming for things to transpire the way it did. Ms. Harper states this isn't a place for games and best friends for egos and grudges, it's a place for governance and handling business like professionals to make this a great place to live, raise a family, and do business. 9. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on November 12, 2024. B. Approval of the minutes of the Special City Council Meeting held on November 18, 2024. C. Approval of the August 2024 Check Register pending final acceptance of the City's financial audit for the 23/24 fiscal year. D. Approval of the August 2024 Revenue & Expense Report pending final acceptance of the City's financial audit for the 23/24 fiscal year. E. Approval of the Final Plat of Buffalo Crossing II Knights Crossing Phase 2 subdivision. Councilman Mahoney made the motion to approve the consent agenda. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. 10. Staff Update A. Administration. a. Recruitment Updates (PW Director and Director of Planning and Economic Development) b. Holiday Parade - Saturday, December 14°' c. CCMA Wastewater Tour — Tour will be in late January or February. d. Capital Improvement Program — Updates on Projects Lower Seguin Rd — Phase 1 & 2 first lift completed and open to traffic. Phase 3 started December 2, 2024. Tolle Rd — LAN continue to work on Drainage and Roadway Design. Staff continues to work with property owners on ROE approvals, Sewer design has been approved by TCEQ. Dean Rd and Bolton Rd —No new update. Green Valley Rd — Unforeseen issues where encountered. Issue have been resolved and Project is back under construction. First lift of Asphalt scheduled to be completed December 23, 2024. Animal Care Facility — Modular Building was delivered October 22"d. Site work begins December 16a' by PMGR Town Creek Drainage — Fencing is being completed. Walk-through will be scheduled once fencing is completed. e. RFP, RFQs, and RFBs — FY25 Street Rehabilitation Packet 1 out for bid. B. Police Department - In packet. C. Animal Services — In packet. 11. Discussion/Action A. Discussion/Action on acceptance of a $20,000 Grant Award under the GVEC Power Up Program. Councilman Hicks made the motion to approve the acceptance of a $20,000 Grant Award under the GVEC Power Up Program. The motion was seconded by Councilwoman Sanchez - Stephens. For: All; Against: None. The motion carried 7 to 0. B. Discussion/Action on the appointments to the Board of Adjustment and Historic Committee. Councilwoman Cunningham made the motion to appoint Mr. Langham to the Board of Adjustment. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. Councilman Hicks made the motion to appoint Ms. Rogers to the Parks Committee and the Board of Adjustment. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. Councilwoman Cunningham made the motion to appoint Ms. Rose to the Historic Committee. The motion was seconded by Councilman McGlothin. For: All; Against: None. The motion carried 7 to 0. C. Discussion/Action and approval of a Financing Plan for the sale of Certificates of Obligation, Series 2025 and General Obligation Bonds, Series 2025. Councilman Hicks made the motion to approve a Financing Plan for the sale of Certificates of Obligation, Series 2025 and General Obligation Bonds, Series 2025. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7to0. D. Discussion/Action on the appointment of a Mayor Pro -Tem. Councilman Mahoney made the motion to appoint Councilman Roberts as Mayor Pro -Tem. The motion was seconded by Councilman Hetzel. For: Councilman Hetzel, Councilman Mahoney, and Councilman McGlothin; Against: Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hicks. Councilman Roberts abstain from the vote. Mayor Allen was allowed to vote as it was a tie vote. Mayor Allen voted in favor of Councilman Roberts. Motion carred 4 to 3. E. Discussion/Action.on ARPA funding and upcoming December 31, 2024, obligation deadline, including authorization of remaining ARPA Funds to other projects. Councilwoman Cunningham made the motion to approve ARPA funding and upcoming December 31, 2024, obligation deadline, including authorization of remaining ARPA Funds to other projects. with the stipulation that funding in the General Fund by using ARPA for the Schertz dispatch ILA, should only be used for one-time costs. Any budget amendments for General Fund for use of that funding will go through City Council. The motion was seconded by Councilwoman Sanchez -Stephens. Before the vote was completed Councilwoman Cunningham made the motion to rescind her motion. That motion was seconded by Councilman McGlothin. For: All; Against: None. The motion carried 7 to 0. Councilwoman Cunningham made the motion to approve ARPA funding and upcoming December 31, 2024, obligation deadline, including authorization of remaining ARPA Funds to other projects. with the stipulation that funding in the General Fund by using ARPA for the Schertz dispatch ILA, should only be used for one-time costs. Any budget amendments for General Fund for use of that funding will go through City Council and to remove EDC Fiscal Impact Study .and use that $42,500 for sidewalks. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. F. Discussion/Action on FY25 Budget regarding Employee Market Adjustments, including Proposition C, and Personnel Merit Increases. Councilwoman Cunningham made the motion to approve FY25 Budget regarding Employee Market Adjustments, including Proposition C, and Personnel Merit Increases. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. G. Discussion/Action to approve a Professional Services Agreement with Kendig Keast Collaborative for the Unified Development Code (UDC) Rewrite and authorize the City Manager to execute the Agreement in the amount of Two Hundred Forty -Nine Thousand, Eight Hundred and Sixty -Two Dollars ($249,862.00). 4 Councilman Hicks made the motion to approve a Professional Services Agreement with Kendig Keast Collaborative for the Unified Development Code (UDC) Rewrite and authorize the City Manager to execute the Agreement in the amount of Two Hundred Forty -Nine Thousand, Eight Hundred and Sixty -Two Dollars ($249,862.00). The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 7 to 0. H. Discussion/Action to allow the City Manager to execute a contract with OpenGov to purchase Project Management and Asset Management software for the Public Works Department in the amount of Two Hundred and Two Thousand, Nine Hundred and Fifty -Five Dollars and Seventy -Two Cents ($202,955.72) Councilman Hicks made the motion to approve the City Manager to execute a contract with OpenGov to purchase Project Management and Asset Management software for the Public Works Department in the amount of Two Hundred and Two Thousand, Nine Hundred and Fifty -Five Dollars and Seventy -Two Cents ($202,955.72). The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. I. Discussion/Action for the purchase of boring and underground work services with JT Underground and Utility Construction Inc. and authorizing the City Manager to execute a purchase order for $54,980.00. Councilman Hicks made the motion to approve the purchase of boring and underground work services with JT Underground and Utility Construction Inc. and authorizing the City Manager to execute a purchase order for $54,980.00. The motion was seconded by Councilman Hetzel. For: Councilman McGlothin, Councilman Roberts, Councilman Mahoney, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. Councilwoman Cunningham was not present for this item. The motion carried 6 to 0. J. Discussion/Action to approve a Professional Services Agreement with TischlerBise, Inc for the creation of a Fiscal Impact Model and authorize the City Manager to execute the agreement in the amount of Eighty -Nine Thousand, Eight Hundred dollars ($89,800.00). Councilman Hicks made the motion to table this item. The motion was seconded by Councilman Mahoney. For: Councilman McGlothin, Councilman Roberts, Councilman Mahoney, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. Councilwoman Cunningham was not present for this item. The motion carried 6 to 0. K. Discussion/Action on the Preliminary Plat of Cibolo Farms Unit 3 subdivision. Councilman Roberts made the motion to approve the Preliminary Plat of Cibolo Farms Unit 3 subdivision. The motion was seconded by Councilman McGlothin. For: Councilman McGlothin, Councilman Roberts, Councilman Mahoney, Councilwoman Sanchez -Stephens, and Councilman Hetzel; Against: Councilman Hicks. Councilwoman Cunningham was not present for this item. The motion carried 5 to 1. L. Discussion/Presentation on the Cibolo Police Recruitment plan and current staffing vacancies in the sworn ranks. (Chief Andres) M. Discussion/Presentation on TCEQ Service Line Material Requirements and Tri -Annual Review. (Mr. Parsons) N. Discussion on the contract with Relentless Soccer and the parking around City Hall. (Councilman Hicks) O. Discussion from Councilmembers that have attended seminars, events, or meetings. (Council) P. Discussion on items the City Council would like to see on future agendas. (Council) Q. Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. (Ms. Cimics) Items 11L through 11 Q the City Council was not able to complete as the completion time of the meeting had ended. These items will be placed on the next agenda. 12. Resolution A. Approval/Disapproval of a Resolution authorizing and approving publication and posting of a Notice of Intention to issue the City's Certificates of Obligation in a maximum principal amount not to exceed $11,500,000 and other matters in connection therewith. Councilman Hicks made the motion to approve the Resolution authorizing and approving publication and posting of a Notice of Intention to issue the City's Certificates of Obligation in a maximum principal amount not to exceed $11,500,000 and other matters in connection therewith. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. B. Approval/Disapproval of a Resolution of the City of Cibolo authorizing the City Manager to sign an Advance Funding Agreement for a Transportation Alternatives Set -Aside (TASA) Program Project. Councilman Hicks made the motion to approve the Resolution of the City of Cibolo authorizing the City Manager to sign an Advance Funding Agreement for a Transportation Alternatives Set -Aside (TASA) Program Project. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. C. Approval/Disapproval of a Resolution of the City of Cibolo casting Cibolo's 236 votes to Mr. Richard "Dick" Hetzel for the Guadalupe Appraisal District Board of Directors. Councilman Roberts made the motion to approve the Resolution of the City of Cibolo casting Cibolo's 236 votes to Mr. Richard "Dick" Hetzel for the Guadalupe Appraisal District Board of Directors. The motion was seconded by Councilman McGlothin. For: Councilman McGlothin, Councilman Roberts, and Councilman Mahoney; Against: Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hicks; Abstained: Councilman Hetzel. Mayor Allen was able to vote to break the tie. Mayor Allen voted to approve the votes for Mr. Hetzel. The motion carried 4 to 3. 13. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney, 551.087 Economic Development and 551.074 Personnel Matters to discuss the following: A. Project Athletic. B. Evaluation of the City Manager and City Secretary. Council convened into Executive Session at 9:29 p.m. to discuss item 13B. Item 13A was pulled for the agenda. 14. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. The Council reconvened into Regular Session at 10:27 p.m. Mayor Allen stated that they did not get to the City Secretary's evaluation and that will be placed on the January 14, 2025 agenda. Councilman Roberts made the motion to extend Mr. Reeds contract to December 31, 2026 and to increase his salary by 4%. The motion was seconded by Councilman Mahoney. For: Councilman McGlothin, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, and Councilman Hetzel; Against: Councilwoman Sanchez -Stephens and Councilman Hicks. The motion carried 5 to 2. 15. Adjournment Councilman Roberts made the motion to adjourn the meeting at 10:29 p.m. The motion was seconded by Council Mahoney. For: All; Against: None. The motion carried 7 to.0 PASSED AND APPROVED THIS 14TH DAY OF JANUARY 2025. Mark Allen Mayor ATTEOT: \ Peggy Cimics, TRMC City Secretary FA