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Min CC 11/12/2024of cie a o o rtRr• 'Gryal Uakt CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 November 12, 2024 6:30 p.m. to 10:30 p.m. MINUTES Call to Order — Meeting was called to order by Mayor Allen at 6:34 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. 3. Invocation — The Invocation was given by Councilman Hicks 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Presentation of Awards/Recognitions A. Presentation from the Sons of the American Revolution — Law Enforcement Commendation Medal. Mr. Moravits presented the Law Enforcement Commendation Medal to Police Lieutenant Brian Nipper. B. Presentation from the TML Risk Pool Ready Program. Randy Garza from the Texas Municipal League (TML) Rish Pool presented the Ready Program Certification to the Cibolo Public Works Department. 6. Proclamation A._ Proclamation for Municipal Courts Week. Councilman Mahoney read the Proclamation for Municipal Courts Week. B. Proclamation for National American Indian Heritage Month. (Mr. Boyle) Mr. Boyle accept the Proclamation for National American Indian Heritage Month from Councilman Roberts and Mayor Allen. C. Gamma Alpha Chi Zeta Chapter Prematurity Awareness Proclamation. (Dr. Simpson - Thomas and Ms. Hendricks) Councilwoman Cummingham read the Proclamation and presented the Gamma Alpha Chi Zeta Chapter Prematurity Awareness Proclamation to Dr. Simpson Thomas and Ms. Hendricks) D. Proclamation for Santa Claus Lane. Mayor Allen read the Proclamation for Santa Claus Lane and presented the Proclamation to the Public Works Department. 7. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee including City Staff. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimics6a cibolotx.aov and vchaaman(-,cibolotx.aov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item: From the Cibolo Senior Center Ms. Tudyk, Ms. Rose, Ms. Whitson, and Ms. Engle thanked the Mayor and City Council for the support they had received from the City. They also thanked everyone for the opportunity in this coming year to move to the Noble Event Center. A large Thank You card was presented to the Council. Ms. Schneider spoke on her driveway which is only three fourth done. She wants to make it whole. Ms. Titterington from the Chamber thanked Cibolo for hosting the Veteran event this year. Ms. Titterington also stated that Cibolo has had 28 ribbon cuttings so far this year and 31 new businesses. Mr. Kiolbassa spoke on Bolton Road and the traffic situation on this road. He stated that 18 wheels that go down this road are traveling 60 to 80 MPH. The road has become a drag racing area for both cars and trucks. Mr. Kiolbassa the road has become unsafe for everyone that lives in tis area and ask for the City to fix situation before someone gets injured or killed. He would also like to see No Thru Traffic Signs placed on this road. Mr. Paez stated that he lives 425 ft from the property that the Truck Stop wants to build. He wants to know what the City's plans are if this is built to control the noise, safety, and privacy not just for his property but everyone that lives in the area. Mr. Paez also spoke on the cars and truck speeding on Bolton Road. Ms. Kelley stated that she is mail carrier for those that live on Bolton and Jewel Road area on the City. She stated that it's unsafe as the vehicles are traveling so fast down the roads. Ms. Kelley stated that at times she unable to get out of her vehicle to delivery mail as the vehicles are going so fast it's not safe. She understands the frustration those living in this area are dealing with as she witnesses it while trying to delivery mail but those living in this area have to deal with it everyday and all day and night. The City Secretary's office read two email that were sent to the in as the individuals were unable to attend in person. Ms. Harper wrote on possibly having someone at the council meeting as a interpreter for the deaf community. She stated that there are students and faculty at local school or colleges that could provide this service. Ms. Harper also spoke about the camping ordinance that council had recently approved. She had questions on what the camping ordinance included and other questions on overnight sleeping for a certain amount of time. Mr. Najar wrote that he was disappointed to witness recent actions by some City Council members that deviate from the principles of good governance and respectful public service. He states that the City Charter outlines the specific roles and responsibilities of the city 2 Council. Mr. Najar said it is crucial that Council adhere to those guidelines and avoid interfering in operational and personnel matters. He urge the City Council to recommit itself to the principles outlined in the City Charter and the Code of Conduct. 8. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will , be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on October 29, 2024. B. Approval of the minutes of the Special City Council Meeting held on October 30, 2024. Councilman Hicks made the motion to approve the consent agenda. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. 9. Staff Update A. Administration. a. Recruitment Updates (PW Director and Director of Planning and Economic Development) PW Director interviews were held last week. Director of Planning and Economic Development one interview was has been conducted with two more scheduled for next week. b. Cibolofest 2025 Announce Date — October 18, 2025. c. Employee Holiday Lunch and Employee Awards, Thursday, December P. d. Tree Lighting, Saturday, November 30th (Includes City Market Day and Small Business Day) e. Holiday Parade, Saturday, December 14a'. f. CIP Updates Mr. Reed gave an update on all the CIP Projects and will send a copy to all the members of Council this evening. g. Capital Improvement Program — Updates on Projects were given by Mr. Reed h. RFP, RFQs, and RFBs UDC rewrite submittal deadline was November 1l1n. Three proposals were received. Expect award of contract to go to Council December 121n Old Town submittal deadline is November 15th. Expected award of contract by Council at the January 2025 Council Meeting. B. Police Department — In packet C. Animal Services — In packet 10. Ordinances A. Approval/Disapproval of an Ordinance of the City of Cibolo amending the Investment Policy of Cibolo and appointing the City's Investment Officers. Councilman Hicks made the motion to approve an Ordinance of the City of Cibolo amending the Investment Policy of Cibolo and appointing the City's Investment Officers. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. B. Approval/Disapproval of an Ordinance of the City of Cibolo for a Conditional Use Permit (CUP) request to allow an Accessory Living Quarters use in a Manufactured Home District (MH -1) for certain real property located at 432 Tolle Road, legally described as BABY ESTATES LOT 1, 1.93 AC. Councilman Hicks made the motion to approve an Ordinance of the City of Cibolo for a Conditional Use Permit (CUP) request to allow an Accessory Living Quarters use in a Manufactured Home District (M13-1) for certain real property located at 432 Tolle Road, legally described as RABY ESTATES LOT 1, 1.93 AC. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. C. Approval/Disapproval of an Ordinance of the City of Cibolo for a Conditional Use Permit (CUP) request to allow Local Convenience Store with Fuel Sales (larger than 5,000 square feet) use in a General Commercial District (C-4) for certain real property located at 12880 I11-10, legally described as ABS: 134 SUR: JOSE FLORES 11.26 AC. Councilman Benson made the motion to approve an Ordinance of the City of Cibolo for a Conditional Use Permit (CUP) request to allow Local Convenience Store with Fuel Sales (larger than 5,000 square feet) use in a General Commercial District (C-4) for certain real property located at 12880 IH -10, legally described as ABS: 134 SUR: JOSE FLORES 11.26 AC with the condition that a ten (10) foot wall be put up to protect the property owners in the back of this development from the noise and that there would be no overnight parking allowed. The motion was seconded by Councilman Hicks. For: Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks; Against: Councilwoman Cunningham. The motion carried 6 to 1. D. Approval/Disapproval of an Ordinance of the City of Cibolo amending Chapter 58, Signs, of the City of Cibolo Code of Ordinances. Councilman Hicks made the motion to approve an Ordinance of the City of Cibolo amending Chapter 58, Signs, of the City of Cibolo Code of Ordinances. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 7 to 0. After the motion was approved Councilman Benson made the motion to approve the Ordinance of the City of Cibolo amending Chapter 58, Signs, of the City of Cibolo Code of Ordinances with removing Sec. 58-713 from the ordinance. The motion was seconded by Councilman Hicks. For: Councilman Benson, Councilman Roberts, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks; Against: Councilman Mahoney. The motion carried 6 to 1. E. Approval/Disapproval of an Ordinance of the City of Cibolo adopting the 2021 Building Codes, 2021 International Fire Code and 2023 National Electric Code. Councilman Benson made the motion to approve an Ordinance of the City of Cibolo adopting the 2021 Building Codes, 2021 International Fire Code and 2023 National Electric Code. M The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. 11. Discussion/Action A. Discussion/Action regarding a Comprehensive Sign Program application for certain real property located at 112 Rodeo Way, legally described as CIBOLO VALLEY RANCH #1 BLOCK 6, LOT 62R, 0.59 AC. Councilman Hicks made the motion to approve the Comprehensive Sign Program application for certain real property located at 1.12 Rodeo Way, legally described as CIBOLO VALLEY RANCH #1 BLOCK 6, LOT 62R, 0.59 AC with the condition that any sign the faces a resident is a non -lighted sign. The motion was seconded by Councilwoman Sanchez - Stephens. For; All; Against: None. The motion carried 7 to 0. B. Discussion/Action regarding the acceptance of a Pedestrian/Sidewalk Easement for certain real property located at 18196 Ripps Kreusler, legally described as Lot 1, Block 1, Cibolo Crossing Multi -Family Subdivision. Councilman Hicks made the motion to approve the acceptance of a Pedestrian/Sidewalk Easement for certain real property located at 18196 Ripps Kreusler, legally described as Lot 1, Block 1, Cibolo Crossing Multi -Family Subdivision. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. C. Discussion/Action and authorization for the City Manager to complete the purchase order for One (1) Pierce Enforcer Pumper from Siddons-Martin Emergency Group for $1,090,260. (BuyBoard 746-24). Councilman Roberts made the motion to approve authorizing the City Manager to complete the purchase order for One (1) Pierce Enforcer Pumper from Siddons-Martin Emergency Group for $1,090,260. (BuyBoard 746-24). The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. D. Discussion/Action regarding the Final Acceptance of Public Infrastructure for Steele Creek Unit 5 Subdivision. Councilman Hicks made the motion to approve the Final Acceptance of Public Infrastructure for Steele Creek Unit 5 Subdivision to include: Water: 2,582 LF with total valuation of $192,629.81; Sanitary Sewer: 4,077 LF with a total valuation of $360,437.82; Drainage (Drain inlets, con. Rip Rap, Pipe Railing and Drainage Pipe) with a total valuation of $191,548.98; Street (Streets, Curb, Sidewalk and Signage) with a total valuation of $675,842.58; Total Valuation of Accepted Public Infrastructure Improvements dedicated to the City of Cibolo is $1,420,459.19. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. Councilman Mahoney had stepped away and was not available for the vote on this item. E. Discussion/Action regarding the Final Acceptance of Public Infrastructure for Mesa Western Unit 1 Subdivision. Councilwoman Sanchez -Stephens made the motion to approve the Final Acceptance of Public Infrastructure for Mesa Western Unit 1 Subdivision to include: Wate: (2,212 LF 8" pipe; 6, 428 LF 12" pipe) with total valuation of $957,277; Sanitary Sewer: (5, 262 LF 8" main; 1, 648 LF 10" main; 3, 878 LF 6" lateral) with a total valuation of $811,633.00; Drainage: Total valuation of $447,333.00; Street: Total valuation of $1,093,468.00; Other: (Clearing, Grading, Electrical) with a total valuation of $648,688.15. The Total Valuation of Accepted Public Infrastructure Improvements dedicated to the City of Cibolo is $3,958,399.15. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. F. Discussion/Action on submitting a grant application to the Motor Vehicle Crimes Prevention Authority (MVCPA) for the FY 25 SB 224 Catalytic Converter Grant Program to include two police officers and associated cost to create a'Street Crimes Unit and Flock Safety Automated License Reader (ALPR) Technology to assist the department in its endeavor to reduce crime. Councilman Hicks made the motion to approve submitting a grant application to the Motor Vehicle Crimes Prevention Authority (MVCPA) for the FY 25 SB 224 Catalytic Converter Grant Program to include two police officers and associated cost to create a Street Crimes Unit and Flock Safety Automated License Reader (ALPR) Technology to assist the department in its endeavor to reduce crime. The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 7 to 0. G. Discussion/Action to approve a Contract with D&S Concrete Contractors for the Deer Creek Drainage Repair and Stabilization and to authorize the City Manager to execute the agreement in the amount of Four Hundred Twenty -Five Thousand, Four Hundred Twelve Dollars and Zero Cents ($425,414). Councilwoman Sanchez -Stephens made the motion to approve a Contract with D&S Concrete Contractors for the Deer Creek Drainage Repair and Stabilization and to authorize the City Manager to execute the agreement in the amount of Four Hundred Twenty -Five Thousand, Four Hundred Twelve Dollars and Zero Cents ($425,414). The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. H. Discussion/Action to approve a Purchase Order with Brauntex for Asphalt in the amount of Two Hundred Thousand Dollars ($200,000). Councilman Hicks made the motion to approve a Purchase Order with Brauntex for Asphalt in the amount of Two Hundred Thousand Dollars ($200,000). The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. 1. Discussion/Action authorizing the City Manager to execute a Purchase Order from Asphalt Zipper Inc for a new Asphalt Zipper in the amount of Three Hundred Eleven Thousand, Five Hundred Sixty Dollars and Zero Cents ($311,560.00). Councilman Hicks made the motion to authorize the City Manager to execute a Purchase Order from Asphalt Zipper Inc for a new Asphalt Zipper in the amount of Three Hundred Eleven Thousand, Five Hundred Sixty Dollars and Zero Cents ($311,560.00). The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. J. Discussion/Action to authorize the City Manager to execute Purchase Order from Holt Truck Centers for a new 13yd International Dump Truck in the amount of One Hundred Fifty -One Thousand, Seventy -Seven Dollars and Sixty Cents ($151,077.60). Councilman Hicks made the motion to authorize the City Manager to execute Purchase Order from Holt Truck Centers for a new 13yd International Dump Truck in the amount of One Hundred Fifty -One Thousand, Seventy -Seven Dollars and Sixty Cents ($151,077.60). The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7to0. G K. Discussion/Action authorizing the City Manager to execute Purchase Order from Pro Structures for a new 100x50 Metal Storage Building in the amount of Eighty -Four Thousand, Five Hundred Ninety -Two Dollars and Forty Cents ($84,592.40). Councilman Roberts made the motion to authorize the City Manager to execute Purchase Order from Pro Structures for a new 100x50 Metal Storage Building in the amount of Eighty - Four Thousand, Five Hundred Ninety -Two Dollars and Forty Cents ($84,592.40). Councilman Hicks seconded the motion. For: All; Against: None. The motion carried 7 to 0. L. Discussion/Action authorizing the City Manager to execute a Purchase Order from Tellus Equipment Services for a new John Deere 5075E Cab Utility Tractor/John Deere FC IOR Flex Wing Rotary Cutter in the amount of Sixty Thousand Six Hundred Sixty -Three Dollars and Eighty -Two Cents ($60,663.82). Councilman Roberts made the motion to authorize the City Manager to execute a Purchase Order from Tellus Equipment Services for a new John Deere 5075E Cab Utility Tractor/John Deere FC l OR Flex Wing Rotary Cutter in the amount of Sixty Thousand Six Hundred Sixty - Three Dollars and Eighty -Two Cents ($60,663.82). The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. M. Discussion/Action authorizing the City Manager to execute a Purchase Order from Tellus Equipment Services for a new John Deere 5100E Cab Tractor/John Deere FC 15M Flex Wing in the amount of Seventy -Seven Thousand Five Hundred Three Dollars and Fifty -Nine Cents ($77,503.59). Councilwoman Cunningham made the motion to authorize the City Manager to execute a Purchase Order from Tellus Equipment Services for a new John Deere 5100E Cab Tractor/John Deere FC 15M Flex Wing in the amount of Seventy -Seven Thousand Five Hundred Three Dollars and Fifty -Nine Cents ($77,503.59). The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. N. Discussion/Action authorizing the City Manager to execute a Purchase Order from Tellus Equipment Services for a new John Deere 335P Compact in the amount of Sixty -Three Thousand One Hundred Fifty -Five Dollars and Ten Cents ($63,155.10). Councilwoman Cunningham made the motion to authorize the City Manager to execute a Purchase Order from Tellus Equipment Services for a new John Deere 335P Compact in the amount of Sixty -Three Thousand One Hundred Fifty -Five Dollars and Ten Cents ($63,155.10). The motion was seconded by Councilman Hicks. For: All; Against; None. The motion carried 7 to 0. 0. Discussion from Councihnembers that have attended seminars, events, or meetings. Councilman Hicks attended the Veterans Ceremony, Seguin Parade, Walmart Re -Grand Opening, AAMPO, and Commissioners Court; Councilwoman Sanchez -Stephens attended the Walmart Event, Veterans Ceremony, and the Youth Council; Councilwoman Cunningham attended a Cemetery Event in Schertz, Animal Advisory Board Meeting, Youth Council Meeting, Commissioners Advisory Meeting (SCUCISD), Lions Club, and the Veterans Ceremony. P. Discussion on items the City Council would like to see on future agendas. Councilman Hicks would like an item on UDC applications and appointments. Mayor Allen would like the Fiscal Impact Model on the agenda. Q. Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or 7 workshops. Ms. Cimics reminded everyone about the canvassing of the ballots scheduled for November 18`^ at 6:30 p.m. 12. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney to discuss the following: A. The duties of the City Manager and the evaluation process and timeline for the City Manager/ City Attorney/City Secretary. (Councilman Benson/Councilman Hicks) B. Code of Conduct/Code of Ethics (Councilwoman Sanchez -Stephens) C. City Attorney's appointment, employment, evaluation, reassignment, duties, discipline, dismissal, or to hear a complaint or charge against the City Attorney. To address an RFP for legal services and/or appointment of an interim or new City Attorney. (Councilwoman Cunningham) City Council convened into Executive Session at 9:18 p.m. 13. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. City Council reconvened into Regular Session at 10:29 p.m. No action taken. 14. Adjoumment — Councilwoman Cunningham made the motion to adjourn the meeting at 10:30 p.m. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. APPROVED THIS l OT" DAY OF DECEMBER 2024. Mayor ATTESS Peggy Cimics, TRMC City Secretary