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Min CC 10/29/20241 Of Cil R O U O 0 rc�r* vnrawo- CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 October 29, 2024 6:30 p.m. to 10:00 p.m. MINUTES Call to Order — Mayor Allen called the meeting to order at 6:30 p.m. As the presiding officer over this meeting, one of my duties is to maintain an appropriate and professional atmosphere to conduct the business of the city. Statements made during the meeting, no matter to whom they are directed, must be made with the utmost respect and dignity of others. It has become apparent that when anyone during a meeting speaks in a manner other than with dignity and respect of others it distracts from and interferes with the Council's efforts to conduct city business in an efficient and effective manner. Such conduct during our meetings, will be admonished, called "out of order", and the speaker will lose the floor. Any repeated conduct by a City Councilmember at the same meeting will result in that person losing the eligibility to be recognized to speak beyond one minute per any item on the agenda, other than to make a motion, second a motion or participate in a voice vote on any item. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks; Members Absent: Councilman Benson. Councilman Hicks made the motion to excuse the absence of Councilman Benson. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. Invocation — Invocation was given by Councilman Hicks. 4. Pledge of Allegiance —All in attendance recited the Pledge of Allegiance. Proclamation A._ Proclamation for National First Responders Day. Councilwoman Cunningham read the proclamation for National First Responders Day. 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email Pcimics(a)ciboIotx.gov and vchaomanQcibolota.gov or telephone 210-566- 6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item: Dr. Vazquez stated that he was the President of the Schertz, Cibolo Cemetery Committee. They are having an open house and would like to invite the Mayor and Councilmembers to this event. They will be dedicating a historic plaque and a memorial to the children buried in the cemetery. Mr. Kiolbassa spoke on the gas station that wants to be built on IH -10 and Zuehl Rd. He stated he was concerned as he has not seen anything on this project. Mr. Kiolbassa was concerned about the potential of truck traffic. He also was concerned about the speed cars during shift change at the Asian Plant. Would like to see signs or speed bumps to slow the traffic down. Mr. Paez concerns were similar to Mr. Kiolbassa. The noise and safety were a big concern as his property backs up to this potential business. He did want to know if a wall would be required to be built to buffer the noise. Mr. Paez was also concerned abut the lighting since this would be a 24hr operation. Mr. McGlothin spoke and thanked everyone that had come out to vote in the election so far. He also spoke on the garage sale signs. Mr. McGlothin stated this has never been an issue and would like to see this permit removed. Ms. Titterington from the Chamber spoke on events and ribbon cuttings in Cibolo. The next Chamber meeting is in November and will be the last meeting of the year. The Chamber is also working on the agenda to take to Austin on bills the cities would like to bring forward this coming year. 7. Public Hearing A. Conduct a public hearing regarding a Conditional Use Permit (CUP) request to allow an Accessory Living Quarters use in a Manufactured Home District (MH -1) for certain real property located at 432 Tolle Road, legally described as RABY ESTATES LOT 1, 1.93 AC. Mayor Allen opened the public hearing at 6:51 p.m. Ms. Padilla Barajas spoke for her father who is the owner of the property. She stated that they were not in the city limits when they received the rezoning. At that time, they thought they were grandfathered. During the permit process they found out they were required to get a Conditional Use Permit (CUP). No one else wish to speak on this subject and Mayor Allen closed the public hearing at 6:57 p.m. B. Conduct a public hearing regarding a Comprehensive Sign Program application for certain real property located at 112 Rodeo Way, legally described as CIBOLO VALLEY RANCH #1 BLOCK 6, LOT 621Z 0.59 AC. Mayor Allen opened the public hearing at 7:00 p.m. No one wish to speak, and the public hearing was closed by Mayor Allen at 7:01 p.m. C. Conduct a public hearing regarding a Conditional Use Permit (CUP) request to allow Local Convenience Store with Fuel Sales (larger than 5,000 square feet) use in a General Commercial District (C-4) for certain real property located at 12880 I11-10, legally described as ABS: 134 SUR: JOSE FLORES 11.26 AC. Mayor Allen opened the public hearing at 7:06 p.m. No one spoke and Mayor Allen closed the public hearing at 7:06 p.m. 8. Consent Agenda— Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on October 15, 2024. Councilman Hicks made the motion to approve the consent agenda. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. 9. StaffUndate A. Administration. a. CIP Updates b. RFP, RFQs and RFBs c. Recap of the October 19'h Town Hall Mr. Reed briefed the council that Town Creek Trail Resolution would be on either the November or December agenda. CIP Updates: Town Creek Drainage project is 95% completed. Waiting installation of fencing. Lower Seguin Road Phase 1 first left completed and open to the public. Phase 2 began on August 23`d. Phase 3 tentatively scheduled for November 11th. Dean Road and Bolton Road — No new updates. Green Valley Road — Low Water Crossing Improvements. Project starting November 4'h. Animal Care Facility modular building was delivered October 22"d. Portable kennel is scheduled for delivery the week of January 20th. Tolle Road— On-going coordination. Deer Creek Drainage —Award of Contract will be on the November 12'h council agenda. FM 1103 Phase II — All exceptions have been submitted to TxDOT for approval. RFP, RFQs, and RFBs — UDC Rewrite, RFP issued on October 11 with submittal deadline for November 11'h. Expected award of contract in January by council. Old Town RFP issued on October 15th with submittal deadline of November 15'h. Expected award of contract by council in January. October 19'h Town Hall had a good turnout. Appreciated the City Council members that attended. B. Fire Department 10. Ordinances A. Approval/Disapproval of an Ordinance of the City of Cibolo amending the Sign Ordinance to remove the requirement for residential event signs to receive a no -fee permit. Councilman Hicks made the motion to approve an Ordinance of the City of Cibolo amending the Sign Ordinance to remove the requirement for residential event signs to receive a no -fee permit. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 6 to 0. 11. Resolutions A. Approval/Disapproval of a Resolution of the City of Cibolo authorizing the submission of a grant application to the Motor Vehicle Crimes Prevention Authority (MVCPA) for the FY 25 SB 224 Catalytic Converter Grant Program and agreeing to designate an official to administer the grant. Councilman Hicks made the motion to approval a Resolution of the City of Cibolo authorizing the submission of a grant application to the Motor Vehicle Crimes Prevention Authority (MVCPA) for the FY 25 SB 224 Catalytic Converter Grant Program and agreeing to designate an official to administer the grant. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. B. Approval/Disapproval of a Resolution of the City of Cibolo relating to establishing the City's intention to reimburse itself for prior expenditures from Tax -Exempt Bonds to be issued. Councilman Roberts made the motion to approve a Resolution of the City of Cibolo relating to establishing the City's intention to reimburse itself for prior expenditures from Tax - Exempt Bonds to be issued. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. 12. Discussion/Action A. Discussion/Action for the purchase of two new Lawn Mowers and authorizing the City Manager to Execute Purchase Order from Hustler Turf for two (2) 104" Kawasaki Mowers in the amount of Fifty -Four Thousand Nine Hundred Ninety -Eight Dollars and Twenty Cents ($54,998.20). Councilman Hicks made the motion to approve the purchase of two new Lawn Mowers and authorizing the City Manager to Execute Purchase Order from Hustler Turf for two (2) 104" Kawasaki Mowers in the amount of Fifty -Four Thousand Nine Hundred Ninety -Eight Dollars and Twenty Cents ($54,998.20). The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. B. Discussion/Action of a Right of Way (ROW) License Agreement with Google Fiber to bring a high-speed fiber network to Cibolo and authorize the City Manager to execute the Agreement. Councilman Hicks made the motion to approve the Right of Way (ROW) License Agreement with Google Fiber to bring a high-speed fiber network to Cibolo and authorize the City Manager to execute the Agreement. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. C. Discussion/Action regarding the Final Plat of Homestead Cibolo Unit 1 Subdivision. Councilman Hicks made the motion to approve the Final Plat of Homestead Cibolo Unit 1 Subdivision. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. D. Discussion/Action regarding the Final Plat of Homestead Cibolo Unit 2 Subdivision. Councilman Hicks made the motion to approve the Final Plat of Homestead Cibolo Unit 2 Subdivision. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. E. Discussion/Action on the final FY24 Annual Report and the final FY25-FY27 Council Strategic Plan revision, including the public posting of these documents on the City's website. Councilwoman Cunningham made the motion to approve the final FY24 Annual Report and the final FY25-FY27 Council Strategic Plan revision, including the public posting of these documents on the City's website. The motion was seconded by Councilwoman Sanchez - Stephens. For: All; Against: None. The motion carried 6 to 0. F. Discussion/Action to authorize the City Manager to execute purchase order for Replacement Water Meters and Transponders as needed for ongoing water system maintenance with HydroPro Solutions, LLC., in the amount not to exceed Sixty -Five Thousand Dollars ($65,000). Councilman Hicks made the motion to authorize the City Manager to execute purchase order for Replacement Water Meters and Transponders as needed for ongoing water system maintenance with HydroPro Solutions, LLC., in the amount not to exceed Sixty -Five Thousand Dollars ($65,000). The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. G. Discussion/Action for the Purchase of Water Meters for New Water Service Inventory and authorizing the City Manager to execute Purchase Order for water meters from HydroPro Solutions, LLC., in an amount not to exceed One Hundred Thousand Dollars. ($100,000). Councilman Hicks made the motion to approve the Purchase of Water Meters for New Water Service Inventory and authorizing the City Manager to execute Purchase Order for water meters from HydroPro Solutions, LLC., in an amount not to exceed One Hundred Thousand Dollars. ($100,000). The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 6 to 0. H. Discussion/Action to authorize the City Manager to execute a Contract with T Construction, LLC, for the FM 78 Water Main Extension in the amount of Three Hundred Twenty -Nine Thousand, One Hundred Sixty -Two Dollars and Zero Cents ($329,162.00). Councilman Hicks made the motion to authorize the City Manager to execute a Contract with T Construction, LLC, for the FM 78 Water Main Extension in the amount of Three Hundred Twenty -Nine Thousand, One Hundred Sixty -Two Dollars and Zero Cents ($329,162.00). The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. 1. Discussion/Action to authorize the City Manager to execute a contract with PMGR Development Group Corporation for the Animal Care Facility site work in the amount of Three Hundred Thirty -Three Thousand, Six Hundred Eighty -Seven Dollars and Twenty - Seven Cents ($333,687.27). Councilwoman Cunningham made the motion to authorize the City Manager to execute a contract with PMGR Development Group Corporation for the Animal Care Facility site work in the amount of Three Hundred Thirty -Three Thousand, Six Hundred Eighty -Seven Dollars and Twenty -Seven Cents ($333,687.27). The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 6 to 0. J. Discussion/Action to waive all waivable confidentialities, including the attorney-client communications and attorney work -product privilege, applicable to the content of the Palm Field Subdivision and the 4164 Lower Seguin Rd Conditional Use Permit (CUP) Investigation. Councilman Benson was unable to attend this meeting and sent an email to be read on this item. The email was read by the City Secretary's office stating he was in favor of approving this item. Mayor Allen stated that council will add this item to the executive session for further discussion. 5 K. Discussion on a temporary Traffic Control Measure on Green Valley Road at Elaine Schlather Drive. Councilwoman Sanchez -Stephens explained to council and staff what she was trying to do with the traffic measures in this area. She was looking at the same configuration as they had previous before it was removed. After some discussion it was decided that this would be brought back to council with some designs for council to consider. L. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks stated that he attended the Domestic Violence Vigil last night and also Commissioners Court. Councilman Hetzel attended Shred Day and the Domestic Violence Vigil. Councilwoman Sanchez -Stephens attended Shred Day and the Domestic Violence Vigil. Councilwoman Cunningham attended meeting with young Girl Scouts speaking on government. She also attended Shred Day, the Domestic Violence Vigil, and a customer contest at the Noble Group. Councilman Roberts attended a meeting with an individual that is looking at bringing a Cibolo League to the city. M. Discussion on items the City Council would like to see on future agendas. Councilwoman Cunningham would like to see an update from TxDOT on Phase 1 of FM 1103 and the traffic lights at Steele High School. Councilwoman Sanchez -Stephens would like a discussion on a traffic count for Cibolo Valley Drive and Everyday Way. N. Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Ms. Cimics reminded everyone that the canvassing of the ballots is not listed on the November calendar. Once the date is set council will receive a calendar invite. 13. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney and Section 551.087 Economic Development to discuss the following: A. Project SPUR (Ms. Ellis) B. Code of Conduct (Councilwoman Sanchez -Stephens) C. The duties of the City Manager and the evaluation process and timeline for the City Manager/ City Attorney/City Secretary. (Councilman Benson/Councilman Hicks) D. To waive all waivable confidentialities, including the attorney-client communications and attorney work -product privilege, applicable to the content of the Palm Field Subdivision and the 4164 Lower Seguin Rd Conditional Use Permit (CUP) Investigation. (This item is item 12J that the Mayor moved to executive session for discussion. Council convened into Executive Session at 8:3lp.m. to discuss the above items. 14. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. Council reconvened into Regular Session at 9:44 p.m. No action was taken on 13A and 13C. Item 13B was not discussed and was postponed to the November meeting. Item 13D (12J) Councilman Hicks made the motion to waive all waivable confidentialities, including the attorney-client communications and attorney work -product privilege, applicable to the content of the Palm Field Subdivision and the 4164 Lower Seguin Rd Conditional Use Permit (CUP) Investigation and for the City Manager to work on a solution for Palm Field Subdivision. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. 15. Adiournment Councilman Hicks made the motion to adjourn the meeting at 9:46 p.m. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 6 to 0. PASSED AND APPROVED THIS 12TH DAY OF NOVEMBER 2024. Mayor ATTEST Peggy Cimics, TRMC City Secretary