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Min CC 10/15/2024CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 October 15, 2024 6:30 p.m. to 11:30 p.m. 1. Call to Order —Meeting was called to order by Mayor Allen at 6:30 p.m. As the presiding officer over this meeting, one of my duties is to maintain an appropriate and professional atmosphere to conduct the business of the city. Statements made during the meeting, no matter to whom they are directed, must be made with the utmost respect and dignity of others. It has become apparent that when anyone during a meeting speaks in a manner other than with dignity and respect of others it distracts from and interferes with the Council's efforts to conduct city business in an efficient and effective manner. Such conduct during our meetings, will be admonished, called "out of order", and the speaker will lose the floor. Any repeated conduct by a City Councilmember at the same meeting will result in that person losing the eligibility to be recognized to speak beyond one minute per any item on the agenda, other than to make a motion, second a motion or participate in a voice vote on any item. 2. Roll Call and Excused Absences-- Members Present: Mayor Allen, Councilman Benson, Councilman Roberts (Left at 8:40 p.m.), Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. 3. Invocation — Councilman Hicks gave the Invocation. 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Presentation of Awards/Recognitions A. Five -Year Service Award to Nicole Perez B. Five -Year Service Award to Mario Troncoso Mr. Reed presented the Five -Year Service awards to both Ms. Perez and Chief Troncoso. 6. Proclamation A. Proclamation for Domestic Violence Awareness Month. Councilwoman Cunningham read the proclamation. The proclamation was given to members of the Comal County Domestic Violence Center. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is Gvestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please emailycimics(a.cibolota.eov and vchaoman(a,cibolota.eov or telephone 210-566- 6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item. Mr. Edwards and Ms. Shears presented a petition to Council on the road repair needed for Royal Troon Drive. They stated that the entrance to Royal Troon Drive is almost undrivable. The road is bucking, and manholes are protruding up to the point where you have to drive around them in order to not damage your vehicle. They were concerned about the safety of all individuals that have to drive in this area. Mr. Roberson spoke on the Lower Seguin Road Project, Phase 2. He stated that the project started August 8a' and now they are saying it will be another 3 to 4 weeks. Mr. Roberson also stated that there is only a 4 -man crew working on this project. In Phase 3, Haeckerville Road intersection — 3 weeks to complete a project that is approximately 150 feet. Road closed down during the day from lam to 7pm. There is no entry or exits with five homes on this road. There is no mail service, trash pickup or emergency service to the homes in this area. Ms. Schaezler spoke in opposition of the CUP for the storage facility located on Old Wiederstein Road. She stated it would be an eye sore to the entrance into Cibolo. Ms. Schaezler was concerned about the wastewater runoff. She was also concerned about the lighting this type of development would cause for the Warbler Woods Bird Sanctuary. Mr. Sullivan spoke on an issue that occurred at Cibolofest. He spoke on a conflict that happened between Mr. Parsons the Assistant Public Works Director and his wife. He stated that he had to get in between his wife and Mr. Parson as he was afraid for his wife. Mr. Sullivan stated that there was poor planning for this year's Cibolofest. Ms. Sullivan stated that she is very unsettling. She stated that at Cibolofest they did not have her listed as a vendor. Mr. Howard the Parks Superintend was rude speaking with her and he walk away from her and Mr. Parsons approached her. Mr. Parsons scared her as he came towards her like a raging bull. Ms. Sullivan said that if she didn't raise her hand he would of knock her out. She stated he was unprofessional and races and does not belong in Cibolo. Mr. Wood represented the owner of the storage facility. He stated that he had sent information to the council on the storage facility that they would like to build in Cibolo. Mr. Wood stated he also spoke with the Fire Marshall. He said they are willing to work with the city for this storage facility to be built. Mr. Echols spokes and stated that he felt that the storage facility was appropriate for the site. Mr. McGlothin stated that he was not interested in another storage facility especially at the entrance to Cibolo. Mr. West spoke in opposition of the storage facility. He stated that when this was fust brought to council Councilwoman Sanchez -Stephens was against this facility but after talking with Councilman Hicks she changed her opinion. Mr. West also stated that the citizens do not want another storage facility. Mr. Wesley stated that he was glad to see the Youth Council was on the agenda for approval. The following items were received by email and read by the City Secretary's Office. Mr. Rivera spoke on the deteriorating condition of Royal Troon Drive which has become a significant concern for the residents in that area. He stated that that the road's current state of disrepair, including multiple sinkholes, uneven surfaces, and poor drainage. All these items pose a safety hazard and quality of life issues for the community. This road needs a complete reconstruction, similar to the remodeling done on Cibolo 2 Valley Drive. Mr. Rivera stated that Cibolo has demonstrated its commitment to infrastructure improvements, as seen with recent upgrades to Cibolo Valley Drive. He feels that Royal Troon Drive should be given similar priority. A comprehensive renovation will enhance both public safety and aesthetic values of the neighborhood. Mr. Dunbar spoke in opposition to the storage facility. He stated it would bring unwanted traffic into the neighborhood and also decrease property value and become an eye sore. Ms. Dunbar was in opposition of the storage facility. She stated that this would be a huge eye sore and felt this kind of development bring clientele that would make it unsafe in our neighborhood. Mr. Chance wrote he was against a storage facility on Old Wiederstein Road. 8. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda) A. Approval of the minutes of the Regular City Council Meeting held on September 24, 2024. B. Approval of the July 2024 Check Register pending final acceptance of the City's financial audit for the 23/24 fiscal year. C. Approval of July 2024 Revenue and Expense Report pending final acceptance of the City's financial audit for the 23/24 fiscal year. D. Approval and authorizing the City Manager to execute a work order with Colliers Engineering to provide services for FY 25 in the amount of $100,000. Councilman Hicks made the motion to pull item 8D and approve item 8A, 8B, and 8C. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. Item 8D was discussed and all questions Councilman Hicks had been answered. Councilman Hicks made the motion to approve item 8D. Motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. Motion carried 7 to 0. 9. Staff Update A. Administration a. Reminder of Town Hall scheduled for October 19. b. Meet the Candidate Night at Noble Event Center — October 16 from 6pm to 8pm. c. CIP Updates d. RFP, RFQs and RFBs e. Cibolofest Recap Mr. Reed reminded the council of the scheduled Town Hall for Oct 19th and the Meet the Candidate Night scheduled for October 16'h. CIP project were briefed, and Mr. Reed sent a copy of the information to the Mayor and City Council. RFP, RFQs, and RFBs — UDC Rewrite RFP Issuance was Oct. 12th with submittal deadline of November 11, 2024. Award of contract by council December 12th. Old Town issuance October 15'h with a submittal deadline of November 151h. Expected award of contract by council in January 2025. B. Police Department/Animal Services — Report in packet. C. Information Services Department— Report in packet. 10. Resolutions A. Approval/Disapproval of a Resolution of the City of Cibolo assigning the City Attorney's Office to represent Cibolo in the Special Project of filing the CCN Transfer of 3200 acres of Wastewater Utility Service Area with the Public Utility Commission. Councilman Hicks made the motion to approve a Resolution of the City of Cibolo assigning the City Attorney's Office to represent Cibolo in the Special Project of filing the CCN Transfer of 3200 acres of Wastewater Utility Service Area with the Public Utility Commission. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 6 to 0. B. Approval/Disapproval of a Resolution of the City of Cibolo Nominating a candidate to the Guadalupe County Appraisal District for Election to the Board of Directors. Mayor Allen moved this item up on the agenda. Councilman Hicks made the motion to approve a Resolution of the City of Cibolo Nominating Dick Hetzel as a candidate to the Guadalupe County Appraisal District for Election to the Board of Directors. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. 11. Ordinances A. Approval/Disapproval of an Ordinance for a Conditional Use Permit request to allow a Convenience Storage use for 7.38 acres out of 12.7630 acres tract of certain real property located at 221105 Old Wiederstein Road, legally described as ABS: 277 SUR: J N RICHARDSON 12.7630 AC. Councilman Hicks made the motion to approve an Ordinance for a Conditional Use Permit request to allow a Convenience Storage use for 7.38 acres out of 12.7630 acres tract of certain real property located at 221105 Old Wiederstein Road, legally described as ABS: 277 SUR: J N RICHARDSON 12.7630 AC. The motion was seconded by Councilwoman Sanchez - Stephens. For: Councilman Hicks and Councilwoman Sanchez -Stephens; Against: Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, and Councilman Hetzel. Motion failed 2 to 5. Councilwoman Cunningham made the motion to table this item so the developer could come back with an architectural design of the building. Additional information also on the detention pond, emergency access to the property, and lighting of the property. The motion was seconded by Councilwoman Sanchez -Stephens. For: Councilman Benson, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetel, and Councilman Hicks; Against: Councilman Roberts. The motion carried 6 to 1. B. Approval/Disapproval of an Ordinance amending the Fiscal Year 2025 Fee Schedule. Councilman Benson made the motion to approve an Ordinance amending the fiscal Year 2025 Fee Schedule with the amendment discussed at the meeting. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 6 to 0. 12. Discussion/Action A. Discussion/Action on the approval of the Cibolo Youth Advisory Council applicants. Councilman Mahoney made the motion to approve the Cibolo Youth Advisory Council applicants. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. B. Discussion/Action on authorizing the City Manager to negotiate a Professional Services Agreement with Freese and Nichols to complete the Cibolo South Sanitary Sewer Master Plan. Councilman Hicks made the motion to approve authorizing the City Manager to negotiate a Professional Services Agreement with Freese and Nichols to complete the Cibolo South Sanitary Sewer Master Plan. The motion was seconded by Council Hetzel. For: All; Against: None. The motion carried 6 to 0. C. Discussion/Action on FY 25 CIP Road Projects and Public Works Equipment. Councilwoman Sanchez -Stephens made the motion to approve the FY 25 CIP Road Projects and Public Works Equipment. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. D. Discussion/Action to allow the City Manager to approve an Annual Price Agreement for Road Construction Materials with Brauntex Materials for In -House Public Works Projects. Councilman Benson made the motion to allow the City Manager to approve an Annual Price Agreement for Road Construction Materials with Brauntex Materials for In -House Public Works Projects. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. E. Discussion/Action to allow the City Manager to execute a contract with Presidio Contracting, LLC for the construction of the Trailhead Parking Lot for the Pond at HEB. Councilman Hicks made the motion to allow the City Manager to execute a contract with Presidio Contracting, LLC for the construction of the Trailhead Parking Lot for the Pond at HEB. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 6 to 0. F. Discussion/Action to allow the City Manager to approve a contract with JM Pipeline LLC for the Green Valley Rd Water Main Extension. Councilman Benson made the motion to allow the City Manager to approve a contract with JM Pipeline LLC for the Green Valley Rd Water Main Extension. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. G. Discussion/Action on Potential Modification to FY25 CIP Fire Fleet Replacement Plan. This item was moved up on the agenda. Councilman Roberts made the motion to approve modification to FY25 CIP Fire Fleet Replacement Plan. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. H. Discussion/Action and authorizing the City Manager to sign the Interlocal Agreement for Fire Protection Services with Guadalupe County and the City of Cibolo. Councilman Benson made the motion to approve authorizing the City Manager to sign the Interlocal Agreement for Fire Protection Services with Guadalupe County and the City of Cibolo. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 6 to 0. I. Discussion/Feedback on adopting the 2021 International Fire Code with amendments. Council gave direction to bring this back at as later date. If council has questions on the 2021 International Fire Code they need to send those questions to the City Manager. Once all the questions have been received and staff has time to look into each question this item will be placed back on the agenda. J. Discussion/Feedback on adopting the 2021 International Codes and the 2023 National Electric Code. This item will also be brought back to council. When the item is placed back on the agenda council would like to know how the city will implement any possible changes. K. Discussion/Presentation/Feedback on a follow-up presentation related to school traffic and a possible amendment to the City's No Parking ordinance. Mr. Hugghins presentation did not show that this seem to be a problem at this time. If a problem does occur in the future it can be addressed at that time. L. DiscussiowTeedback on the proposed updates to the FY25-27 Council Strategic Plan Implementation Matrix and Draft Annual Report. Mr. Reed went over the FY25-27 Council Strategic Plan Implementation Matrix and Draft Annual Report. Councilwoman Cunningham would like to add for the city to take a look at the deep lots on major thoroughfares in the city. M. Discussion on the Palm Field Subdivision Investigation Report. This item will be brought back to the next meeting as an action item. Council must N. Discussion on Park Valley Road and Haeckerville Road drainage from resident's complaints at the Council Meeting of September 24a'. Mr. Reed will be meeting with the residents on this project. A report of that meeting will be sent to the entire City Council on completion of the meeting. O. Discussion on the fees of open house and garage sale signs. Mr. Reed will provide information to council on this item by email. P. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks attended the TML Conference and Commissioner's Court. Councilwoman Sanchez -Stephens attended the TML Conference. Councilwoman Cunningham attended an event at the school and the Townhall Meeting. Q. Discussion on items the City Council would like to see on future agendas. Council will email any request they would like on the October 29`h agenda to staff by 8:30am Monday, October 21. R. Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Calendars for October and November were in the Council Packet. 13. Executive Session The City Council will meet in Executive Session as Authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney and Section 551.086 Meeting Concerning Municipally Owned Utility to discuss the following: A. The deployment or implementation of critical infrastructure pertaining to the Municipal Water System. This item was moved up on the agenda. Council convened into Executive Session to discuss the above item at 8:40 p.m. 14. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. Council reconvened into Regular Session at 8:54 p.m. No action taken. 15. Adjournment Councilman Mahoney made the motion to adjourn the meeting at 10:55 p.m. The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 6 to 0. PASSED AND APPROVE THIS 29TH DAY OF OCTOBER 2024. Mark Allen Mayor ATTEST: � I7,9 7 Peggy Cimics, TRMC City Secretary