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Min CC 09/24/2024OF Cie 4 O 4 � O t[Y�� YigMON[f CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 September 24, 2024 6:30 p.m. to 10:30 p.m. Call to Order — Mayor Allen called the meeting to order at 6:30 p.m. As the presiding officer over this meeting, one of my duties is to maintain an appropriate and professional atmosphere to conduct the business of the city. Statements made during the meeting, no matter to whom they are directed, must be made with the utmost respect and dignity of others. It has become apparent that when anyone during a meeting speaks in a manner other than with dignity and respect of others it distracts from and interferes with the Council's efforts to conduct city business in an efficient and effective manner. Such conduct during our meetings, will be admonished, called "out of order", and the speaker will lose the floor. Any repeated conduct by a City Councilmember at the same meeting will result in that person losing the eligibility to be recognized to speak beyond one minute per any item on the agenda, other than to make a motion, second a motion or participate in a voice vote on any item. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. 3. Invocation — Invocation was given by Councilman Hicks. 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Proclamation A. Proclamation for National Night Out. The National Night Proclamation was ready by Councilman Hicks. Chief Andres and members of the Cibolo Police Department accepted the Proclamation. B. Proclamation for Domestic Violence Awareness Month. Councilwoman Cunningham read the Domestic Violence Awareness Month Proclamation. The Proclamation was presented to Ms. Story and Ms. Chandler. C. Proclamation for Texas Teachers' Day. Proclamation for Texas Teachers' Day was read by Councilman Hetzel. 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email ncimics(&cibolotx.eov and vchaamanAcibolotmeov or telephone 210-566- 6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item: Ms. Medina spoke on JustServe.org organization. They are an organization that goes out and helps in communities. There is no cost its just people wanting to help out. They have served with community clean-up, youth and senior events, and any events the city many needs help with. They are here to just introduce themselves and explain how the organization can help Cibolo. Mr. Yanley stated that he lives on Park Valley Dr. in Cibolo. He stated that his fence post was damaged in February, and he had been told by the city that it would be taken care of. Mr. Yanley wants to know when will this be fix. He also stated that now that the city has worked in the area there is a four foot drop off by his driveway with no rails. It's dangerous as there is metal spikes in the ground. If someone was to fall they could be serious hurt or impaled by the spikes. This needs to be fix and fix now. Mr. Yanley stated, "Just do the Right Thing". Mr. Shepard spoke on the CUP for 102 Short St. He stated that he has had a short-term rental which has been very successful having over 230 people stay on the property since he started renting it. Those individuals are shopping and eating in Cibolo spending money and bringing tax dollars to the City of Cibolo. He started to build a tiny home on the property but was told to stop as his permit was not correct he needed to have a minor plat. Mr. Shepard stated to do this requires the CUP. Ms. Schneider also spoke on the hazardous and unsafe environment do to construction. There is no erosion control and nails and screws left laying all over the ground. Ditches are not allowed to be four feet deep. Nothing is being done about the unsafe conditions. Ms. Schneider stated if the only was to get something done about the unsafe situation is to contact that TV station she would do that. Mr. MacLauchlan stated that he was running for City Council At -Large Place 6. He said he hopes to make a difference in the city. Mr. MacLauchlan stated he is not just running he is running to win. Mr. Jeffords spoke on the Youth Council and his disappointment in the appointment delay. He said that he is a senior this year as others that turned in applications are. They have only this year to have a say in city government. Mr. Jeffords also stated resumes to colleges are due soon and seniors would like to include this Youth Council on their resume. He urges the council to make appointments. Ms. Weimer spoke on HOA and city codes. Ms. John gave her three minutes to Ms. Weimer if she runs out of time. Ms. Weimer spoke on vehicles and boats being parked on lawns. Junk in yards. She also spoke about animals being tender to trees in front yards. These animals are at risk of attacking people. All these items effect the values of the homes in the neighborhood. There has already been a few homes that had their home up for sale and unable to sell because of the neighborhood. Ms. Weimer ask for the city to support HOA's. The next items were read by the City Secretary's office. Mr. Garza wrote in support of the CUP on 102 Short Street. He stated that he receives many customers from renters of his property. Mr. Hilburn also wrote in support of Mr. Shepard and his property on Short St. in Cibolo. 7. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Special City Council Meeting held on September 5, 2024. B. Approval of the minutes of the Regular City Council Meeting held on September 10, 2024. C. Approval of the June 2024 Check Register pending final acceptance of the City's financial audit for the 23/24 fiscal year. D. Approval of June 2024 Revenue and Expense Report pending final acceptance of the City's financial audit for the 23/24 fiscal year. E. Approval of the 2024 Quarterly Investment Report for March 2024 to June 2024. F. Approval of the Preliminary Plat of Buffalo Crossing H Knights Crossing Phase 2 subdivision. G. Approval of the Final Plat of Saddle Creek Ranch Unit 9A subdivision. Councilman Mahoney made the motion to approve the consent agenda. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. 8. Staff Update A. Fire Department — In packet 9. Discussion/Action A. Discussion/Action on the Cibolo and YMCA Partnership. Councilwoman Cunningham made the motion to approve the Annual YMCA Partnership Report. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. B. Discussion/Presentation on the proposed updates to the FY25-27 Council Strategic Plan Implementation Matrix and Draft FY24 Annual Report. Mr. Morris briefed the council on the importance of Strategic Planning. He went over action breakdown and progress in the FY 2024 plan along with the draft report. Mr. Morris also covered FY 2025 — FY 2027 Strategic Plan. Mr. Morris also went over suggestions from staff and ask for council's feedback. The ICMA award was also briefed by Mr. Morris. Council was not in favor of removing the remaining on-going goals that have been completed in previous years as they are now considered a way of doing business. On removing duplicates goals the council thought they could be cleaned up. Council agreed to add the CIP Projects on the Strategic Plan. C. Discussion/Presentation regarding the Old Town/Downtown Master Plan Request for Proposals (RFP). Mr. Spencer briefed this item to the City Council. He covered the Cibolo Downtown Revitalization Plan Elements, Old Town/Downtown Master Plan Update to include Project Objectives, RFP & Project Timeline, and Scope of Work. Council agreed that the updated project objectives accurately reflect the councils feedback from the June meeting. Council did not have any additional objectives to add. Councilman Benson wanted to make sure whoever gets the contract that they read the old plan before re -writing a new plan. D. Discussion/Action on the award of a Professional Engineering Services Contract with Freese and Nichols Inc. for the Cibolo South Sanitary Sewer Master Plan. This item was pulled from the agenda. E. Discussion/Action for purchase of the Carmanah School Flasher system(s), peripheral equipment, and software subscription from MoboTrex, Inc. through BuyBoard Contract #703-23 in an amount not to exceed $120,250.00. Councilman Hicks made the motion to approve the purchase of the Carmanah School Flasher system(s), peripheral equipment, and software subscription from MoboTrex, Inc. through BuyBoard Contract #703-23 in an amount not to exceed $120,250.00. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. F. Discussion/Action on the Design Guidance Manual for Streets. This item was presented by Mr. Otto. There where several items that council would like to see changed. Mr. Otto will made those changes and bring back at a later date. G. Discussion on engaging Senator Campbell and other legislators to discuss the property tax exemption. Councilman Benson stated that he put this on the agenda so the city could have a plan to get in front of this issue with Senator Campbell and other legislators. Mayor Allen also stated that the NEP has made this one of their top three items for this coming year. Councilman Hicks stated that TML is also pushing this to the front of the list for the coming year. H. Discussion on the annual review of the City Manager, City Attorney and the City Secretary to include the timeline for completion. Council did agree that these three evaluations should be done in April of each year so they would be included in the budget. This year's evaluations will be done in October 2024. I. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hetzel attend a Senior Meeting with AACOG. Mayor Allen attended a TxDOT meeting. Councilwoman Cunningham attend a Child Safety class and a data group meeting. J. Discussion on items the City Council would like to see on future agendas. Councilman Hicks — CUP on Wiederstein and Investigation on the Pahn Field Subdivision. Councilwoman Cunningham would like to see Youth Council. Other items to be on future agendas - an ordinance on tax relief, an update from TxDOT, and temporary traffic measurers. K. Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. This item was not discussed as a motion and second was already made to adjourn the meeting. 10. Resolutions — This item was moved up on the agenda A. Approval/Disapproval of a Resolution of the City of Cibolo, Texas granting the Texas Department of Transportation a Drainage Easement. Councilman Hicks made the motion to approve the Resolution of the City of Cibolo, Texas granting the Texas Department of Transportation a Drainage Easement. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. B. Approval/Disapproval of a Resolution approving the City of Cibolo Annual Review Policy for the City of Cibolo and the Schertz Cibolo Universal City Independent School District (SCUCISD) Interlocal Agreement. Councilwoman Cunningham made the motion to approve a Resolution approving the City of Cibolo Annual Review Policy for the City of Cibolo and the Schertz Cibolo Universal City Independent School District (SCUCISD) Interlocal Agreement. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. 11. Ordinances — This item was moved up on the agenda A. Approval/Disapproval of an Ordinance prohibiting camping in a public place in the City of Cibolo. Councilman Benson made the motion to approve an Ordinance prohibiting camping in a public place in the City of Cibolo. The motion was seconded by Councilman Hicks. For: Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Sanchez - Stephens, Councilman Hetzel, and Councilman Hicks; Against: Councilwoman Cunningham. The motion carried 6 to 1. B. Approval/Disapproval of an Ordinance for a Conditional Use Permit (CUP) request to allow Hotel/Motel (Bed and Breakfast) use for certain real property located at 102 Short Street, legally described as ABS: 216 SUR: A S LEWIS 0.210 ACRES: ABS: 216 SUR: A S LEWIS 0.0600 ACRES. Councilman Roberts made the motion to approve an Ordinance for a Conditional Use Permit (CUP) request to allow Hotel/Motel (Bed and Breakfast) use for certain real property located at 102 Short Street, legally described as ABS: 216 SUR: A S LEWIS 0.210 ACRES: ABS: 216 SUR: A S LEWIS 0.0600 ACRES. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. C. Approval/Disapproval of an Ordinance providing for the fourth amendment of the budget for the fiscal year 2023-2024. Councilwoman Cunningham made the motion to approve an Ordinance providing for the fourth amendment of the budget for the fiscal year 2023-2024. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. 12. Adioumment - The motion was made by Councilman Hick to adjourn the meeting at 10:05 p.m. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 7 to 0. PASSED AND APPROVED THIS 15TH DAY OF OCTOBER 2024. c en Mayor ATTEST f:4g y Z-.,. , -) Peggy Cimics, TRMC City Secretary