Loading...
Min CC 09/10/2024CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 September 10, 2024 6:30 p.m. to 10:00 p.m. MINUTES 1. Call to Order — Meeting was called to order by Mayor Allen at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor, Allen, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks; Members Absent: Councilman Benson. Councilman Hicks made the motion to excuse the absence of Councilman Benson. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. 3. Invocation — Councilman Hicks gave the Invocation. 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Proclamation A. Proclamation in Remembrance and Honor of the Victims and Heroes of September 11, 2001. Councilwoman Cunningham read the proclamation for Remembrance and Honor of the Victims and Heroes of September 11, 200. Chief Troncoso, Chief Andres, and EMS accepted the proclamation for their departments. 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email ocimics(a,cibolotx.eov and vchapman0a cibolota.¢ov or telephone 210-566- 6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item: Ms. Loftus the Director of Randolph Area Christian Assistance Program (RACAP) stated that this year was the busiest time for the organization in the past six years. They appreciate all the donations and help they have received. Ms. Loftus also informed everyone that the holidays are just a couple months away and this is a busy time for RACAP. Ms. Schneicher spoke on her frustration that her driveway has not been completed. She had spoken with Mr. Gomez, and he said it would be taken care of. Ms. Schneicher spoke with Mr. Gomez recently and he said he never told her that. She felt he was very disrespectful. She just wants to have this project completed not % done. Ms. Schneicher was also concerned about the drop off and felt someone may be injured or serious hurt if something is done about it. Ms. Titterington from the Chamber spoke on upcoming events happening in and around Cibolo. Mr. Echols spoke on the Conditional Use Permit (CUP) for the Storage facility that he would like to build on Old Wiederstein Road. He handed out a few papers to council on the site and explained what they planned to do on the 7.38 acres. Mr. Cooper expressed his support to Mayor Allen. He stated the Mayor has a positive attitude and has the best interest of the city. Ms. Dobbins spoke on the traffic congestion at Steele High School. She stated that there needs to be some help at the school for the safety of the students. Ms. Dobbins was concern what will happen with the traffic situation when the construction starts on this portion of road. Mr. McGlothin stated that he was a candidate for Place 1. He also spoke on the confusion of permits for garage sales and if a permit is required. The fee schedule states $50.00 but if you call in and ask they tell you no fee is required for a garage sale. The City Secretary's office received one email which was read into the record. Ms. Smith wrote on her disappointment regarding recent comments made by a couple of elected officials during the August 19`h meeting. She felt if councilmembers have concerns regarding performance that should be done in a private setting with the City Manager. Ms. Smith stated that those councihnembers should consider their approach to communication and to focus on building a positive and collaborative relationship with the City Manager and employees. The staff deserves better and so do the residents that voted council into office. 7. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Special City Council Meeting held on August 19, 2024. B. Approval of the minutes of the Regular City Council Meeting held on August 27, 2024. Councilman Hicks made the motion to approve the consent agenda. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. Staff Update /:W.raro Si fiCi 0i1 a. Update of Cibolofest 2024 b. Request for Proposals (RFP), Request for Bids (RFB), Request for Qualifications (RFQ) c. Capital Improvement Program — Updates on Projects Mr. Reed gave an update on the above items. B. Police Department C. Animal Services Ordinances A. Approval/Disapproval of an Ordinance of the City of Cibolo amending the City's Fee Schedule for Fiscal Year 2025. Councilman Hicks made the motion to approve the Ordinance of the City of Cibolo amending the City's Fee Schedule for Fiscal Year 2025 with the condition to remove the $50.00 from the Banner or Temporary Sign requirement. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. B. Approval/Disapproval of an Ordinance Granting a Franchise to the Public Utilities of the City of Cibolo. Councilwoman Cunningham made the motion to approve an Ordinance Granting a Franchise to the Public Utilities of the City of Cibolo. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 6 to 0. C. Approval/Disapproval of an Ordinance for a Comprehensive Sign Program application for certain real property located at 400 Cibolo Valley Drive, legally described as CIBOLO VALLEY DRIVE RETAIL, LOT 1, BLK A 1.557 ACS. Councilman Hicks made the motion to approve an Ordinance for a Comprehensive Sign Program application for certain real property located at 400 Cibolo Valley Drive, legally described as CIBOLO VALLEY DRIVE RETAIL, LOT 1, BLK A 1.557 ACS. The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 6 to 0. D. Approval/Disapproval of an Ordinance adopting the 2024 Cibolo Tomorrow Comprehensive Plan. Councilman Hicks made the motion to approve an Ordinance adopting the 2024 Cibolo Tomorrow Comprehensive Plan with the note to remove breakfast on page 42 of the plan. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. E. Approval/Disapproval of an Ordinance for a Conditional Use Permit request to allow a Local Convenience Store (With Fuel Sales) use for certain real property located at 252 West Borgfeld Road, Legally described as ABS: 216 SUR: A S LEWIS 1.8440 AC. Councilwoman Cunningham made the motion to deny an Ordinance for a Conditional Use Permit request to allow a Local Convenience Store (With Fuel Sales) use for certain real property located at 252 West Borgfeld Road, Legally described as ABS: 216 SUR: A S LEWIS 1.8440 AC. The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 6 to 0. F. Approval/Disapproval of an Ordinance for a Conditional Use Permit request to allow a Convenience Storage use for 7.38 acres out of 12.7630 acres tract of certain real property located at 21105 Old Wiederstein Road, legally described as ABS: 277 SUR: J N RICHARDSON 12.7630 AC. The motion was made by Councilman Hicks to table this item until the next agenda to obtain additional information. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. 10. Discussion/Action A. Discussion/Action on awarding an engagement for professional auditing services to Armstrong, Vaughan & Associates, P.C. for fiscal year ending September 30, 2024 with the option of auditing the four subsequent years and authorizing the City Manager to execute the engagement letter. The motion was made by Councilman Hicks to approve awarding an engagement for professional auditing services to Armstrong, Vaughan & Associates, P.C. for fiscal year ending September 30, 2024 with the option of auditing the four subsequent years and authorizing the City Manager to execute the engagement letter. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. B. Discussion/Action of an interlocal agreement with the Texas Municipal League Intergovernmental Risk Pool to participate in a pool for Cyber Liability and Data Breach coverage. Councilman Hicks made the motion to approve an interlocal agreement with the Texas Municipal League Intergovernmental Risk Pool to participate in a pool for Cyber Liability and Data Breach coverage. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. C. Discussion/Action of a Right of Way (ROW) License Agreement with Google Fiber to bring a high-speed fiber network to Cibolo. This item was pulled from the agenda before the start of the meeting. D. Discussion/Action on a Public Improvements Agreement (PIA) between the City of Cibolo and YM Cibolo, LLC, establishing the public improvements related to the development of real property, of 15.903 acres, also known as Bella Rosa Unit 3. Councilman Hicks made the motion to approve a Public Improvements Agreement (PIA) between the City of Cibolo and YM Cibolo, LLC, establishing the public improvements related to the development of real property, of 15.903 acres, also known as Bella Rosa Unit 3. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. E. Discussion/Action on Setting Date(s) for Town Hall(s) concerning the Cibolo Voter Propositions on the November 5, 2024, Ballot. \ Councilman Hicks made the motion to hold two Town Hall(s) concerning the Cibolo Voter Propositions on the November 5, 2024, Ballot with date of Monday, October 141h from 6 p.m. to 8 p.m. and for Saturday, October 19`h from 10 a.m. till noon. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. F. Discussion/Action on changing the dates of the October Council Meetings to October 15'h and October 291h. Councilman Hicks made the motion to approve changing the dates of the October Council Meetings to October 15`h and October 29`h. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. 0 G. Discussion/Presentation regarding the Unified Development Code (UDC) Rewrite. Ms. Lee gave a presentation that covered what the Unified Development Code was. She also covered an Update v. a Rewrite. The council was also briefed on previous UDC updates and the reasons for the UDC Rewrite. Ms. Lee covered the participants that would be involved in the Rewrite and the timeline to complete the process. The council stated the a UDC Rewrite was needed and agreed with the time and process. Before Council continued with the items Councilwoman Cunningham made the motion to table items I, J, K, L,M, and N and place them on the next agenda do to not having enough time to complete the agenda. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. H. Discussion/Presentation on the Cibolo Police Department, School Resource Officer (SRO) Job Description and Standard Operating Policy and the SRO Interlocal Agreement Annual Policy Review. Chief Andres gave a report to council on the Cibolo School Resource Officer (SRO) to include job description and Standard Operating Policy. Council had the opportunity to ask questions during the presentation. Chief Andres offered to send additional information if council needed more information or answers to questions not addressed this evening. I. Discussion on the proposed updates to the FY25-27 Council Strategic Plan Implementation Matrix and Draft FY24 Annual Report. This item was tabled do to time. J. Discussion on a draft ordinance prohibiting camping in a public place in the City of Cibolo. This item was tabled do to time. K. Discussion on the annual review of the City Manager, City Attorney and the City Secretary to include the timeline for completion. This item was tabled do to time. L. Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. This item was tabled do to time. L. Discussion from Councihnembers that have attended seminars, events, or meetings. This item was tabled do to time. M. Discussion on items the City Council would like to see on future agendas. This item was tabled do to time. N. Discussion on the time limit placed on Council meetings making it difficult to complete City business. Councilman Hicks stated that this was placed on the agenda as council has not had the opportunity to cover all the items that are listed on the agenda in the allotted time as posted on the agenda. He felt that they need to go back to where they have no time to end the meeting. Mayor Allen did state that when he does the agenda review with the City Manager and City Secretary he gives them the ending time to place on the agenda. He establishes that time by reviewing the items and estimating the time each item should take. Councilwoman Cunningham also was concerned with council not being able to complete the agenda. Mayor Allen did state that he will look at the agenda more closely when doing the agenda review and set the time to complete the items on the agenda. 11. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney and Texas Gov't Code Section 551.074 Personnel Matters to discuss the following: A. Zunker Property B. EEOC Claim C. Personnel Matter Mayor Allen had moved this item up on the agenda and the Council convened into Executive Session at 8:50 p.m. 12. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. Council reconvened back into Open Session at 9:25 p.m. 13. Adiournment Councilman Roberts made the motion to adjourn the meeting at 10:04 p.m. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. THIS 24TH DAY OF SEPTEMBER 2024 Mark Allen Mayor A( T7E / -e—q91 Z�, Peggy Cimics, TRMC City Secretary