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Min CC 08/27/2024OF Cog J O Al �r o TeX�s "City of Choice" CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 August 27, 2024 6:30 p.m. to 10:30 p.m. MINUTES Call to Order — Mayor Allen called the meeting to order at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. 3. Invocation — Councilman Hicks gave the Invocation. 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Proclamation A. Proclamation designating September 2-6 as National Payroll Week. A Proclamation was read by Councilwoman Cunningham. Mayor Allen presented the Proclamation to both Ms. Kelley and Ms. Sanchez. 6. Public Hearing A. Conduct a public hearing regarding a Conditional Use Permit request to allow a Convenience Storage use for 7.38 acres out of 12.7630 acres tract of certain real property located at 21105 Old Wiederstein Road, legally described as ABS: 277 SUR: J N RICHARDSON 12.7630 AC. Mayor Allen open the public hearing at 6:37 p.m. The following individuals spoke on this item: Ms. Schaezler opposed the storage area in this area because of safety for the children with both a pre-school and an elementary school in close proximity of this proposed development. She also felt that this type of development would cause increase of trash in the area. Mr. Eckols explained what the storage area was and how it would be fit on this property. He also stated that a storage area produces very little increase in traffic. Mr. Marbach's email was read by the City Secretary's office. Mr. Marbach is the owner of the property in question tonight for a storage facility. He stated that property is completely zoned as C-3 and that it will be a significant tax revenue for the City. Mr. Marbach said when the time comes he hopes you vote in favor of this project going through as it fits within what the City of Cibolo needs and is looking for. It will create much needed tax revenue, attract other businesses and services to the area, and provide a valuable resource for the citizens of Cibolo. Mayor Allen closed the public hearing at 7:01 p.m. B. Conduct a public hearing regarding a Conditional Use Permit request to allow a Local Convenience Store (With Fuel Sales) use for certain real property located at 252 West Borgfeld Road, legally described as ABS: 216 SUR: A S LEWIS 1.8440 AC. Mayor Allen opened the public hearing at 7:04 p.m. Ms. Denter opposed the CUP on W. Borgfeld Rd. She states it is close to schools with numerous children walk down Borgfeld Rd. It would cause increase traffic that would it unsafe. Ms. Denter also stated we already have four gas stations with convenience stores within a short distance from this proposed site. Ms. Fumie sent an email which was read by the City Secretary's office. She opposed the convenience store/gas station at Borgfeld and Dobie. She did not think we needed another gas station. Ms. Fumia wanted to know why we needed to fill every available green space. If the owners of this property wants to sell maybe the city should buy it. The city could build a park, or a splashpad, or a rollerblade, skateboard area for the kids. Having a quality public space in that area, especially in presence of a school, is so important. A place where people can walk safety, or even bike safety. Ms. Fumia states please accept a permit for nothing less than a healthy, beneficial, quality -filled environment that the nearby residents and school deserves. Mayor Allen closed the public hearing at 7:09 p.m. C. Conduct a public hearing regarding a Comprehensive Sign Program application for certain real property located at 961 Cibolo Valley Drive, legally described as BUFFALO HEIGHTS BLOCK 3, LOT 2 1.059 AC. Mayor Allen opened the public hearing at 7:11 p.m. Ms. Valencia from Comet Signs and Mr. Montgonery from P. Terry's spoke on this item. They stated they wanted to place sign on all four sides of the building. They showed pictures of other property's that have signage they are requesting. They have been to council before with a CUP but decided to come back with an application with the Sign Program. No one else wish to speak and Mayor Allen closed the public hearing at 7:14 p.m. D. Conduct a public hearing regarding a Comprehensive Sign Program application for certain real property located at 400 Cibolo Valley Drive, legally described as CIBOLO VALLEY DRIVE RETAIL, LOT 1, BLK A 1.557 ACS. Mayor Allen opened the public hearing at 7:15 p.m. Ms. Gorman from the S.W. Texas Sign Service spoke on the signage they would be requesting. No one else spoke and Mayor Allen closed the public hearing at 7:17 p.m. 7. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimics(ia cibolotx.eov and vchapmannia cibolotx.eov or telephone 210-566- 6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item: Mr. Cooper spoke stated that he was a candidate for At Large Place 5. He gave some information on himself and what he has done for the community. Mr. Cooper hoped that people would consider him when they vote in November. Mr. Pruitt spoke on the how disappointed he was at the childish behavior of council. He felt council could not follow simple instructions on what is required to make a budget successful. Mr. Pruitt stated the council's tactless desire to go after staff as if they are incapable speaks volume to their character. The citizens deserve better, we made the decision to put you up there on the dais, and you are representing us poorly. Mr Fatu Jr. express his concerns regarding the self -storage development on Old Wiederstein Road. He is concerned with the traffic impact this development would have. Mr. Fatu's primary concern for this area is the negative impact it will have on our wildlife, area beautification, property values, and general uses in this area. He would like the developers to consider his points and take a more detailed approach to how we the residents want our community to look and feel like. 8. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Special City Council Meeting held on August 8, 2024. B. Approval of the minutes of the Regular City Council Meeting held on August 13, 2024. C. Approval of the Final Plat of Cibolo Farms Unit 2 Subdivision. Councilman Hicks made the motion to approve the consent agenda. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6to0. 9. Staff Update A. Administration a. Request for Proposals (RFP), Request for Bids (RFB), Request for Qualifications (RFQ) Retail Study RFP went live 8/27. It closes on September 27°i. UDC rewrite is being drafted with input from Planning, CAO, CMO, Engineering, etc. A presentation is scheduled for September 10'h Council meeting. b. Capital Improvement Program — Updates on Projects Town Creek Drainage — Paving was scheduled for August 27`h (Weather delays). Paving will continue once weather clears. Lower Seguin Rd — Phase 1 first lift completed and open to traffic. Phase 2 began on August 23 (Weather impacts have delayed the excavation). Dean Rd and Bolton Rd — Staff is aware and monitoring the cracking issues. D&D is conducting interim crack sealing operations to help mitigate this issue. Staff will determine best course of action upon completion of Lower Seguin Rd. Green Valley Rd — Low Water Crossing Improvement — Notice to proceed issued for October 151. Two-week full closure of Green Valley Road between Dean Rd and Westmont. Traffic Control Plan will detour traffic to Old Wiederstein Rd. Cibolo has coordinated this closure with Schertz. Animal Car Facility — Modular Building is scheduled the week of October 2155. Move -in early November. Portable kennel is scheduled for delivery the week of January 205h. Staff will begin the site work for the modular building. Invitation to Bid (ITB) contract for all remaining work is scheduled for advertising September 155. Tolle Rd — On-going utility coordination. Sewer design has been submitted to TCEQ. LAN will begin survey properties that have signed the ROE. Staff working with property owners on ROE documents. Deer Creek Drainage — Project will be advertised September I". FM 1103 Phase II — No changes as of July 23, 2024. Town Creek Trail Parking Lot — Project will be readvertised August 26, 2024. FM 78 Water Main Extension — Project Pre -Bid occurred August 27, 2024. Green Valley Rd Water Main — Project will be advertised August 26, 2024. B. Fire Department 10. Ordinances A. Approval/Disapproval of an Ordinance providing for the third amendment of the budget for the fiscal year 2023-2024. Councilwoman Cunningham made the motion to approve the third amendment of the budget for the fiscal year 2023-2024 to include only the Special Events and Peg Funds. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. B. Approval/Disapproval of an Ordinance for a Comprehensive Sign Program for certain real property located at 961 Cibolo Valley Drive, legally described as BUFFALO HEIGHTS BLOCK 3 LOT 2 1.059 AC. Councilwoman Sanchez -Stephens made the motion to approve an Ordinance for a Comprehensive Sign Program for certain real property located at 961 Cibolo Valley Drive, legally described as BUFFALO HEIGHTS BLOCK 3 LOT 2 1.059 AC with the condition that all fees related to the review and processing of the application be paid in full. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 6 to 0. 11. Resolution A. Approval/Disapproval of a Resolution amending the Personnel Policy to include the regulation of paid Holidays for Regular Full-time Employees. Councilman Hicks made the motion to approve a Resolution amending the Personnel Policy to include the regulation of paid Holidays for Regular Full-time Employees. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6to0. 12. Discussion/Action A. Discussion/Action to approve a change order with Guadalupe Valley Electric Cooperative (GVEC) to complete the work related to installation of City private fiber. Councilwoman Cunningham made the motion to approve a change order with Guadalupe Valley Electric Cooperative (GVEC) to complete the work related to installation of City private fiber. The motion was seconded by Councilman Hicks. For: Councilman Benson, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hicks; Against: Councilman Mahoney and Councilman Hetzel. The motion carried 6 to 0. B. Discussion/Action on approving a Joint Election Agreement and Election Service Contract between Guadalupe County and twelve different entities including the City of Cibolo. Councilman Hicks made the motion to approve a Joint Election Agreement and Election Service Contract between Guadalupe County and twelve different entities including the City of Cibolo. The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 6 to 0. C. Discussion/Action awarding TischlerBise, Inc. a contract in the amount of $89,800.00 for the creation of a Fiscal Impact Model. Councilwoman Cunningham made the motion to approve a contract in the amount of $89,800.00 for the creation of a Fiscal Impact Model. The motion was seconded by Councilman Mahoney. For: Councilwoman Cunningham and Councilman Mahoney; Against: Councilman Benson, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. The motion failed 2 to 4. D. Discussion/Action to approve a work order with Colliers Engineering & Design in the amount of $256,800 to provide professional services to design a proposed 24" Sanitary Sewer extension for Venado West. Councilman Hicks made the motion to approve a work order with Colliers Engineering & Design in the amount of $256,800 to provide professional services to design a proposed 24" Sanitary Sewer extension for Venado West. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. E. Discussion/Action on an approval of a work order with ESP Associates in the amount of $93,870 to design a 12" Water Main Extension on Haeckerville Rd. Councilman Hicks made the motion to approve a work order with ESP Associates in the amount of $93,870 to design a 12" Water Main Extension on Haeckerville Rd. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. F. Discussion/Action to approve a Purchase Order with Brauntex for Asphalt in the amount of $105,000 for the Mill & Overlay of Wieder Road. Councilwoman Benson made the motion to approve a Purchase Order with Brauntex for Asphalt in the amount of $105,000 for the Mill & Overlay of Wieder Road. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. G. Discussion/Action for purchase of the Carmanah School Flasher system(s), peripheral equipment, and software subscription from MoboTrex, Inc. through BuyBoard Contract #703-23 in an amount not to exceed $120,250.00. Councilwoman Cunningham made the motion to table this item. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. H. Discussion/Action on allowing the City Manager to approve a contract with Tyler Technologies for the purchase of a Records Management System (RMS) for the City of Cibolo Police Department. Councilman Hicks made the motion to allow the City Manager to approve a contract with Tyler Technologies for the purchase of a Records Management System (RMS) for the City of Cibolo Police Department. The motion was seconded by Councilwoman Sanchez - Stephens. For: All; Against: None. The motion carried 6 to 0. 5 I. Discussion/Presentation regarding a hotel market study for property at or near 590 W FM 78. Mr. Hartley gave a presentation on the hotel market study for the property at or near 590 W FM 78. His conclusion was that there was minimal support at this time for additional hotel development due to: Site Location and Developer and Brand interviews. Mr. Hartley did state that if there was a significant change proximate to the site bringing in hotel demand that it would be possible for a hotel at or near this site. J. Discussion/Presentation on the Cibolo Police Department School Resource Officer (SRO) Job Description and Standard Operating Policy (Chief Andres), and Police Department Recruiting and Hiring Overview. Chief Andres and Officer Balderas started this presentation of the Cibolo Police School Resource Officer (SRO) Job Description and Standard Operating Policy (Chief Andres), and Police Department Recruiting and Hiring Overview. Do to the time, they were unable to finish presentation on this item. K. Discussion on engaging Senator Campbell and other legislators to discuss the property tax exemption. Council was unable to get to this item on the agenda do to the time. This item will be brought back to the next agenda for discussion. L. Discussion on the annual review of the City Manager, City Attorney and the City Secretary to include the timeline for completion. Council was unable to get to this item on the agenda do to the time. This item will be brought back to the next agenda for discussion. M. Discussion from Councilmembers that have attended seminars, events, or meetings. Council was unable to get to this item on the agenda do to the time. This item will be brought back to the next agenda for discussion. N. Discussion on items the City Council would like to see on future agendas. Council was unable to get to this item on the agenda do to the time. This item will be brought back to the next agenda for discussion. O. Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Council was unable to review and confirm of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops do to the time limit on the agenda. This will be on the next agenda. 13. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney to discuss the following: A. Hunter Creek MUD Petition B. Google Fiber letter of request for ROW The City Council adjourned into Executive Session at 9:55 p.m. to discuss the items listed above. 14. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. City Council convened into Open Session at 10:16 p.m. 15. Adjournment Councilwoman Sanchez -Stephens made the motion to adjourn the meeting at 10:43 p.m. Councilman Mahoney seconded the motion. For: All; Against: None. The motion carried 6 to 0. PASSED AND APPROVED THIS 10TH DAY OF SEPTEMBER 2024. Mark Allen Mayor ATTEST ��h Peggy Cimics, TRMC City Secretary