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Min CC 08/13/2024rex0,s "City of Choice CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 August 13, 2024 6:30 p.m. - 10:30 p.m. MINUTES 1. Call to Order — Meeting was called to order by Mayor Allen at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks; Members Absent: Councilman Roberts. Councilman Hicks made the motion to excuse the absence of Councilman Roberts. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. 3. Invocation — Invocation was given by Councilman Hicks. 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Proclamation A. Proclamation for National Senior Citizens Day. Councilman Hetzel read the proclamation for National Senior Citizens Day. The Seniors from the Cibolo Senior Center received the proclamation. 6. Public Hearing A. Conduct a public hearing regarding the 2024 Cibolo Tomorrow Plan. Mayor Allen open the public hearing at 6:40 p.m. Ms. Greve's chairman of the Planning & Zoning Commission spoke to council on this Plan. She stated that there had been numerous meetings concerning this plan by many different groups in the past 18 months. All groups (Council, Staff, Master Plan, P&Z, EDC, and Town Hall Events) can together and were united in moving Cibolo forward. No one else wish to speak and Mayor Allen closed the public hearing at 6:42 p.m. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimics(iMbolotx.gov and vchapman(a,cibolotx.gov or telephone 210-566- 6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item: Ms. Rose thanked council for the proclamation for the seniors. She stated that the seniors have a walking club, exercise groups, bingo, and many more events. Ms. Rose also thanked Grange Hall where the Senior Center is presently located. Ms. Titterington stated that the Chamber Bowl was this Friday from 11 to 2 or 5 to 8:30. She also gave information on upcoming ribbon cuttings/openings. Ms. Titterington also stated that the Balloon Fest would be on September 27 and 28 this year and they are still looking for craft vendors. Ms. Poole spoke on new construction and where is the water going to come from to support those new developments. 8. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Budget Workshop held on July 16, 2024. B. Approval of the minutes of the Special City Council Meeting held on July 16, 2024. C. Approval of the minutes of the Regular City Council Meeting held on July 23, 2024. D. Approval of the minutes of the Budget Workshop held on July 30, 2024. E. Approval of the May 2024 Check Register pending final acceptance of the City's financial audit for the 2023/2024 fiscal year. F. Approval of the May 2024 Revenue and Expense Report pending final acceptance of the City's financial audit for the 2023/2024 fiscal year. Councilman Hetzel made the motion to approve the consent agenda. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. 9. Staff Update A. Administration a. Cibolo Summer Night Recap, Splash Bash, August 2"d Cibolo received a sponsorship of $2,000 from Grace Community Church. The sponsorship Provided the water inflatables and complimentary ice cream. They also provided 30 volunteers to help with the event. b. Request for Proposals (RFP), Request for Bids (RFB), Request for Qualifications (RFQ) Cibolo South Sanitary Sewer Master Plan - Engineering Design Services for Wastewater Projects were received on June 27th and currently in review. Award of contract to Council in September. Fiscal Impact Model RFP proposals were received June 28th. KJL: Fiscal Impact Model award planned to come to City Council August 27th. KJL: Retail Study should be out on the street before the end of the month. c. Capital Improvement Program — Updates on Projects Town Creek Drainage — Flatwork will be completed by next week Contractor has stated final lift will be scheduled for last week of August. Lower Seguin Rd Phase 1 first lift will be completed by August 19, 2024 Phase 2 will begin on August 21, 2024 -Coordinating with ISD's and residents Green Valley Rd Low Water Crossing Improvement — Pre -Construction Meeting August 21, 2024 Deer Creek Drainage — PW will move forward with bidding project Tolle Rd — On going utility coordination. LAN will begin survey for properties that Have signed the ROE — City Staff working with property owners on ROE documents FM 1103 Phase II — No changes as of July 23, 2024 Town Creek Trail Parking Lot — Readvertising August 26, 2024 FM78 Water Main Extension— Will be advertised August 19, 2024 Green Valley Rd Water Main — Will be advertising August 26, 2024 Knights Crossing Update — Two temporary driveway accesses to the school property were completed as of 6pm, August 13`h. d. City Council Special Meeting on August 19`h B. Police Department C. Animal Services 10. Discussion/Action A. Discussion/Action regarding the City Manager's Proposed FY25 Budget. Mr. Reed did a short recap of the last meeting with council before time ran out to finish the presentation of the Proposed FY25 Budget. Ms. Miranda went over the remaining portion of the General Fund. The council had a lot of questions on this item. Mayor Allen stated that council will come back to this item after the Executive Session. Councilwoman Cunningham made the motion to approve the General Fund Budget with the tax rate of .5051 and .4990. The motion was seconded by Councilman Mahoney. For: Councilmembers Cunningham and Mahoney; Against: Councilmembers Benson, Sanchez - Stephens, Hetzel, and Hicks. The motion failed 2 to 4. Councilman Benson made the motion to approval the General Fund Budget with the tax rate of .4769. The motion was seconded by Councilman Hicks. For: Councilmembers Benson and Hicks; Against: Councilmembers Mahoney, Cunningham, Sanchez -Stephens, and Hetzel. The motion failed 2 to 4. The Motion was made by Councilman Benson to approve the General Fund Budget with the tax rate of .4990 and .4769. The motion was seconded by Councilwoman Sanchez -Stephens. For: Councilmembers Benson, Mahoney, Sanchez -Stephens, Hetzel, and Hicks; Against: Councilwoman Cunningham. Motion carried 5 to 1. B. Discussion/Action regarding the proposed FY25 Fee Schedule. Councilman Hicks made the motion to approve the proposed FY25 Fee Schedule with the changes discussed during the presentation. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 5 to 0. Councilwoman Cunningham was not present at the dais during this vote. C. Discussion/Action on the FY25 Benefit Plans. Councilman Hicks made the motion to approve the FY25 Benefit Plans as briefed by Ms. Sanchez. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. D. Discussion/Action and authorizing the City Secretary to sign the Contract for Election Services with Guadalupe County for the November 5, 2024, Cibolo Elections. Councilwoman Cunningham made the motion to authorize the City Secretary to sign the Contract for Election Services with Guadalupe County for the November 5, 2024, Cibolo Elections. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 6 to 0. E. Discussion/Action regarding an Economic Development Services Agreement between the City of Cibolo and the Cibolo Economic Development Corporation for FY25. Councilman Hicks made the motion to approve an Economic Development Services Agreement between the City of Cibolo and the Cibolo Economic Development Corporation for FY25. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. F. Discussion/Action regarding approval of the IH -10 Corridor Plan. Councilman Mahoney made the motion to approve the IH -10 Corridor Plan. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6to0. G. Discussion/Action and authorization for the City Manager to execute a Change Order for FY23 Street Reconstruction Package 1. This item was discussed after the executive session. Councilwoman Cunningham made the motion to approve authorizing the City Manager to execute a Change Order for FY23 Street Reconstruction Package 1. The motion was seconded by Councilman Benson. For: Councilman Benson, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hetzel; Against: Councilman Hicks. The motion carried 5 to 1. H. Discussion/Action for purchase of the Carmanah School Flasher system(s), peripheral equipment, and software subscription from MoboTrex, Inc. through BuyBoard Contract #703-23 in the amount not to exceed $120,250.00. 1. Discussion/Action to approve a change order with Guadalupe Valley Electric Cooperative (GVEC) to complete the work related to installation of City private fiber. J. Discussion from Councilmembers that have attended seminars, events, or meetings. K. Discussion on items the City Council would like to see on future agendas. L. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Items H through L were not discussed at this Council meeting as the time to complete the agenda had expired. These items will be brought back to council at the next meeting scheduled for August 27, 2024. 11. Ordinances A. Approval/Disapproval of an Ordinance ordering a Municipal Election to be held on Tuesday, November 5, 2024, for the purpose of the election of Council Members to Place 1, Place 4, At Large Place 5, and At Large Place 6. Councilman Hicks made the motion to approve an Ordinance ordering a Municipal Election to be held on Tuesday, November 5, 2024, for the purpose of the election of Council Members to Place 1, Place 4, At Large Place 5, and At Large Place 6. The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 6 to 0. B. Approval/Disapproval of an Ordinance providing for the third amendment of the budget for the fiscal year 2023-2024. This item will be placed on the next agenda as the council was unable to get to the item before the time limit for the meeting. C. Approval/Disapproval of an Ordinance Calling a Bond Election for an Animal Services Facility and a Public Safety Facility to be held in the City of Cibolo. Councilwoman Cunningham made the motion to approve an Ordinance Calling a Bond Election for an Animal Services Facility and a Public Safety Facility to be held in the City of Cibolo. The motion was seconded by Councilman Mahoney. For: Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks; Against: Councilman Benson. The motion carried 5 to 1. D. Approval/Disapproval of an Ordinance adopting the 2024 Cibolo Tomorrow Comprehensive Plan. Councilman Hicks made the motion to table this item for 60 days to get some clarification on items on page 42 of the plan. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 6 to 0. E. Approval/Disapproval of an Ordinance of the City of Cibolo amending the Through Truck Traffic Ordinance. Councilwoman Cunningham made the motion to approve an Ordinance of the City of Cibolo amending the Through Truck Traffic Ordinance. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. 12. Resolution A. Approval/Disapproval of a Resolution amending the Personnel Policy to include the regulation of paid Holidays for Regular Full-time Employees. Do to the time this item was not discussed. This item will be brought back to the next council meeting. 5 13. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney, and 551.087 Economic Development to discuss the following: A. Economic Development Updates. The Council convened into Executive Session at 9:21 p.m. 14. Oven Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. The Council reconvened into Regular Session at 9:58 p.m. No action taken. Council returned to item 10A. 15. Adiournment Councilwoman Cunningham made the motion to adjourn the meeting at 10:29 p.m. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. PASSED AND APPROVED THIS 27TH DAY OF AUGUST 2024. Mark Allen Mayor ATTEST Peggy Cimics, TRMC City Secretary 6