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Min CC 07/23/20241 of C'a A U �� O rcx•• •cMW Owke CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 July 23, 2024 6:30 p.m. - 10:30 p.m. MINUTES Call to Order — Mayor Allen called the meeting to order at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hicks; Members Absent: Councilman Hetzel. Councilman Hicks made the motion to excuse the absence of Councilman Hetzel. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 6 to 0. 3. Invocation — Invocation was given by Councilman Hicks. 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimics(i ,cibolotx.aov and vchapman(i ,cibolotx aov or telephone 210-566- 6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item: Ms. Womack spoke on the outhouse that is located at the City Hall Annex Building. She stated that this outhouse is unique as they are rare as most of them have been either put in museums or torn down. She would like to see a sign/marker indicating that this outhouse is over 100 years old. The council ask Ms. Womack if she would be willing to take it to the Historic Committee and have them work on a possible historic sign with the state and bring it back to council for approval. Ms. Titterington spoke on ribbon cuttings for the City of Cibolo. The Chamber Bowl was also mentioned and if Cibolo would like a team, registration is open, and the event will take place on August 10h. Ms. Burgess spoke on the Green Belt area in Saddle Creek 1 and 2 and the need for the area to be mowed. Councilwoman Cunningham did let Ms. Burgess know that the property belongs to the HOA. She has been working with the HOA to get this area taken care of. Councilwoman Cunningham will contact the HOA again to find out the status. 6. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on July 9, 2024. B. Approval of the minutes of the Special Council Meeting held on July 9, 2024. C. Approval of the April 2024 Check Register pending final acceptance of the City's financial audit for the 2023/2024 fiscal year. D. Approval of the April 2024 Revenue and Expense Report pending final acceptance of the City's financial audit for the 2023/2024 fiscal year. E. Approval of the Preliminary Plat of Steele Creek Subdivision Unit 6. Councilwoman Cumiingham made the motion to approve the consent agenda. The motion was seconded by Councilman Hicks. For: All; Against: None. Councilman Roberts was not present to vote on this item. Staff Update A. Administration a. Cibolo Summer Night, Splash Bash, August 2"d. Water event bubble machine, inflatables, water games, and Cibolo Fire Department spraying the field. b. Regional Job Fair at Steele High School, July 25'h from l Oam to 2 pm c. Request for Proposals (RFP), Request for Bids (RFB), Request for Qualifications (RFQ) No update. d. Capital Improvement Program — Updates on Projects GVR-LowWater Crossing improvement — City Council on July 23 for approval. Deer Creek Drainage — PW has completed review and approval of design. Will move With bidding project. Tolle Road — On going utility coordination, working with property owners on ROE Documents. Land Appraiser selected FM 1103 Phase I1— Westwood Eng. Working on design and exception letters. Town Creek Trail Parking Lot — Redesign completed and PW reviewing design. FM 78 Water Main Extension — Consultant working on Contract Documents for bidding Green Valley Rd Water Main — Consultant working on Contract Documents for bidding B. Fire Department C. Police Department/Animal Services 8. Resolution A. Approval/Disapproval of a Resolution approving a substitute purchase and sale agreement to acquire the property addressed at 203 S. Main,. Cibolo, Texas (The Noble Group Event Center and related parking); providing for subsequent partitioning by an agreed Partition action to declare General Warranty Deeds, once divided, as provided by Texas Property Code Chapter 23. Councilman Hicks made the motion to approve a substitute purchase and sale agreement to acquire the property addressed at 203 S. Main, Cibolo, Texas (The Noble Group Event Center and related parking); providing for subsequent partitioning by an agreed Partition action to declare General Warranty Deeds, once divided, as provided by Texas Property Code Chapter 23. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 5 to 0 9. Discussion/Action A. Discussion/Action regarding an agreement of the Cibolo EDC with The Chamber (Schertz- Cibolo-Sehna Area) for the 2025 Business Directory. Councilman Hicks made the motion to approve an agreement of the Cibolo EDC with The Chamber (Schertz-Cibolo-Selma Area) for the 2025 Business Directory. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to 0. B. Discussion/Action on the Cibolo Police Department, School Resource Officers (SRO) Program, and a proposed SRO Interlocal Cooperation Agreement. Councilwoman Cunningham made the motion to approve the Cibolo Police Department, School Resource Officers (SRO) Program, and a proposed SRO Interlocal Cooperation Agreement and authorizing the City Manager to sign the Interlocal Agreement. Councilwoman Cunningham also wanted a policy addressing all the issues that were brought up this evening to include job descriptions, duties, and a calendar. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0. C. Discussion/Action regarding approval of the Cibolo Economic Development Strategic Plan. Councilman Hicks made the motion to approve the Cibolo Economic Development Strategic Plan. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 6 to 0. D. Discussion/Action regarding the Final Plat of Steele Creek Subdivision Unit 6. Councilwoman Cunningham made the motion to approve the Final Plat of Steele Creek Subdivision Unit 6. The motion was seconded by Councilwoman Sanchez -Stephens. For: Councilman Benson, Councilman Mahoney, Councilwoman Cunningham, and Councilwoman Sanchez -Stephens; Against: Councilman Hicks. The motion carried 4 to 1. E. Discussion/Action regarding an extension of the expiration date of the Final Plat of Homestead Subdivision Units 13 and 14. Councilwoman Sanchez -Stephens made the motion to approve a six-month extension of the Final Plat of Homestead Subdivision Units 13 and 14. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 5 to 0. F. Discussion/Action on awarding a bid for Green Valley Rd Low Water Crossing Improvement to D&D Contractors, Inc. Cibolo, Texas. Councilwoman Sanchez -Stephens made the motion to approve awarding a bid for Green Valley Rd Low Water Crossing Improvement to D&D Contractors, Inc. Cibolo, Texas and adding alternate #1 for $20,235.84. The motion was seconded by Councilwoman Cunningham. For: Councilman Benson, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hicks; Against: Councilman Mahoney. The motion carried 4 to 1. G. Discussion/Action regarding approval of an Interlocal Purchase Agreement (IPA) between the City of Schertz ("Originating Party") and the City of Cibolo ("Purchasing Party") and authorize the City Manager to execute the IPA. Councilman Hicks made the motion to approve an Interlocal Purchase Agreement (IPA) between the City of Schertz ("Originating Party") and the City of Cibolo ("Purchasing Party") and authorize the City Manager to execute the IPA. The motion was seconded by Councilman Mahoney. For: Councilman Benson, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hicks; Against: Councilman Roberts. The motion carried 5 to 1. H. Discussion/Action regarding an agreement of the Cibolo EDC with Davidson Troilo Ream & Garza, PC for Legal Services. Councilwoman Cunningham made the motion to approve an agreement of the Cibolo EDC with Davidson Troilo Ream & Garza, PC for Legal Services. The motion was seconded by Councilman Roberts. For: Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, and Councilman Hicks; Against: Councilman Benson and Councilwoman Sanchez -Stephens. The motion carried 4 to 2. I. Discussion/Action on FY25 Holiday. Schedule. Councilman Hicks made the motion to approve thirteen Holidays and one Floating Holiday for FY25 and for staff to bring back the City's Policy Manual to reflect the change that was made. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 5 to 0. J. Discussion/Action on Region 7 utilizing the City Council Chamber on Friday, August 30, 2024 for a Region meeting. Councilwoman Cunningham made the motion to approve the use of the City Council Chamber on August 30, 2024 for the Region 7 meeting. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 5 to 0. K. Discussion on the Police Department vehicles that are parked in the City Hall parking lot for the past couple months. Chief Andres informed the council that the cars are waiting for parts to be added to vehicles. There is a backlog on these items and as soon as they arrive the cars will be sent to the vendor to complete the installation and markings of the vehicles. L. Discussion on the Hotel Feasibility Study for the property owned by the CEDC located on FM 78. Councilman Benson stated that the council had received information from Mr. Reed and that answered his questions at this time. 4 M. Discussion from Councihnembers that have attended seminars, events, or meetings. Councilman Hicks stated that he attend a AAMPO Meeting, Commissioners Court Meeting, and a meeting with Congressman Cuellar's Office. Councilwoman Sanchez -Stephens attended the meeting with Congressman Cuellar's Office. Councilwoman Cunningham attend the Animal Control Board Meeting and the School Resource Officers (SRO) Meeting with the School District. N. Discussion on items the City Council would like to see on future agendas. Councilwoman Cunningham would like to have the following items on a future agenda: Discussion on the sound walls that were to be installed along FM 1103 from IH 35 to Steele High School, Sign Ordinance, Youth Council Application, and a map showing all the Green Spaces in the city and who is responsible for the upkeep. 0. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. This item was not discussed. 10. Ordinances A. Approval/Disapproval of an ordinance regarding a Sign Variance application for certain real property located at 961 Cibolo Valley Drive, legally described as BUFFALO HEIGHTS BLOCK 3 LOT 2 1.059 AC. Councilwoman Cunnigham made the motion to approve the ordinance regarding a Sign Variance application for certain real property located at 961 Cibolo Valley Drive, legally described as BUFFALO HEIGHTS BLOCK 3 LOT 2 1.059 AC. The motion was seconded by Councilman Mahoney. For: Councilwoman Cunningham and Councilman Mahoney; Against: Councilman Benson, Councilman Roberts, Councilwoman Sanchez -Stephens, and Councilman Hicks. The motion failed 2 to 4. 11. Executive Session This item was moved to earlier in the agenda. The City Council will convene in Executive Session as authorized by the Texas Gov't Code Section 551.071 Consultation with Attorney to deliberate and seek legal advice regarding the following: A. 545 Sea Willow Drive Property Tax Refund Request. This item was moved up on the agenda. The council went into Executive Session at 9:13 p.m. Councilman Roberts left the meeting at this time. 12. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. The council convened into open session at 9:37 p.m. No action was taken. 13. Adiournment — Councilman Mahoney made the motion to adjourn the meeting at 10:36 p.m. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The Motion carried 5 to 0. PASSED AND APPROVED THIS 13TH DAY OF AUGUST 2024. Mark Allen Mayor ATTF,ST;� Peggy Cimics, TRMC City Secretary