Min CC 07/23/20241 of C'a
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CIBOLO CITY COUNCIL
CIBOLO MUNICIPAL BUILDING
200 S. Main
Cibolo, Texas 78108
July 23, 2024
6:30 p.m. - 10:30 p.m.
MINUTES
Call to Order — Mayor Allen called the meeting to order at 6:30 p.m.
2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson,
Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman
Sanchez -Stephens, and Councilman Hicks; Members Absent: Councilman Hetzel. Councilman
Hicks made the motion to excuse the absence of Councilman Hetzel. The motion was seconded
by Councilman Benson. For: All; Against: None. The motion carried 6 to 0.
3. Invocation — Invocation was given by Councilman Hicks.
4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance.
5. Citizens to be Heard
This is the only time during the Council Meeting that a citizen can address the City Council. It
is the opportunity for visitors and guests to address the City Council on any issue to include
agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of
the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be
taken on any non -agenda issue at this time; however, the City Council may present any factual
response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three
minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be
addressed to any individual member of the Council so long as the remarks are (i) about matters
of local public concern and (ii) not disruptive to the meeting or threatening to the member or any
attendee. Any person violating this policy may be requested to leave the meeting, but no person
may be requested to leave or forced to leave the meeting because of the viewpoint expressed.
This meeting is livestreamed. If anyone would like to make comments on any matter
regarding the City of Cibolo or on an agenda item and have this item read at this meeting,
please email pcimics(i ,cibolotx.aov and vchapman(i ,cibolotx aov or telephone 210-566-
6111 before 5:00 pm the date of the meeting.
The following individuals spoke during this item:
Ms. Womack spoke on the outhouse that is located at the City Hall Annex Building. She stated
that this outhouse is unique as they are rare as most of them have been either put in museums or
torn down. She would like to see a sign/marker indicating that this outhouse is over 100 years
old. The council ask Ms. Womack if she would be willing to take it to the Historic Committee
and have them work on a possible historic sign with the state and bring it back to council for
approval. Ms. Titterington spoke on ribbon cuttings for the City of Cibolo. The Chamber Bowl
was also mentioned and if Cibolo would like a team, registration is open, and the event will take
place on August 10h. Ms. Burgess spoke on the Green Belt area in Saddle Creek 1 and 2 and the
need for the area to be mowed. Councilwoman Cunningham did let Ms. Burgess know that the
property belongs to the HOA. She has been working with the HOA to get this area taken care of.
Councilwoman Cunningham will contact the HOA again to find out the status.
6. Consent Agenda — Consent Items (General Items)
(All items listed below are considered to be routine and non -controversial by the council and will
be approved by one motion. There will be no separate discussion of these items unless a Council
member requests, in which case the item will be removed from the consent agenda.)
A. Approval of the minutes of the Regular City Council Meeting held on July 9, 2024.
B. Approval of the minutes of the Special Council Meeting held on July 9, 2024.
C. Approval of the April 2024 Check Register pending final acceptance of the City's financial
audit for the 2023/2024 fiscal year.
D. Approval of the April 2024 Revenue and Expense Report pending final acceptance of the
City's financial audit for the 2023/2024 fiscal year.
E. Approval of the Preliminary Plat of Steele Creek Subdivision Unit 6.
Councilwoman Cumiingham made the motion to approve the consent agenda. The motion
was seconded by Councilman Hicks. For: All; Against: None. Councilman Roberts was not
present to vote on this item.
Staff Update
A. Administration
a. Cibolo Summer Night, Splash Bash, August 2"d. Water event bubble machine, inflatables,
water games, and Cibolo Fire Department spraying the field.
b. Regional Job Fair at Steele High School, July 25'h from l Oam to 2 pm
c. Request for Proposals (RFP), Request for Bids (RFB), Request for Qualifications (RFQ)
No update.
d. Capital Improvement Program — Updates on Projects
GVR-LowWater Crossing improvement — City Council on July 23 for approval.
Deer Creek Drainage — PW has completed review and approval of design. Will move
With bidding project.
Tolle Road — On going utility coordination, working with property owners on ROE
Documents. Land Appraiser selected
FM 1103 Phase I1— Westwood Eng. Working on design and exception letters.
Town Creek Trail Parking Lot — Redesign completed and PW reviewing design.
FM 78 Water Main Extension — Consultant working on Contract Documents for bidding
Green Valley Rd Water Main — Consultant working on Contract Documents for bidding
B. Fire Department
C. Police Department/Animal Services
8. Resolution
A. Approval/Disapproval of a Resolution approving a substitute purchase and sale agreement to
acquire the property addressed at 203 S. Main,. Cibolo, Texas (The Noble Group Event Center
and related parking); providing for subsequent partitioning by an agreed Partition action to
declare General Warranty Deeds, once divided, as provided by Texas Property Code Chapter
23.
Councilman Hicks made the motion to approve a substitute purchase and sale agreement to
acquire the property addressed at 203 S. Main, Cibolo, Texas (The Noble Group Event Center
and related parking); providing for subsequent partitioning by an agreed Partition action to
declare General Warranty Deeds, once divided, as provided by Texas Property Code Chapter
23. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None.
The motion carried 5 to 0
9. Discussion/Action
A. Discussion/Action regarding an agreement of the Cibolo EDC with The Chamber (Schertz-
Cibolo-Sehna Area) for the 2025 Business Directory.
Councilman Hicks made the motion to approve an agreement of the Cibolo EDC with The
Chamber (Schertz-Cibolo-Selma Area) for the 2025 Business Directory. The motion was
seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 6 to
0.
B. Discussion/Action on the Cibolo Police Department, School Resource Officers (SRO)
Program, and a proposed SRO Interlocal Cooperation Agreement.
Councilwoman Cunningham made the motion to approve the Cibolo Police Department,
School Resource Officers (SRO) Program, and a proposed SRO Interlocal Cooperation
Agreement and authorizing the City Manager to sign the Interlocal Agreement.
Councilwoman Cunningham also wanted a policy addressing all the issues that were brought
up this evening to include job descriptions, duties, and a calendar. The motion was seconded
by Councilman Mahoney. For: All; Against: None. The motion carried 6 to 0.
C. Discussion/Action regarding approval of the Cibolo Economic Development Strategic Plan.
Councilman Hicks made the motion to approve the Cibolo Economic Development Strategic
Plan. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against:
None. The motion carried 6 to 0.
D. Discussion/Action regarding the Final Plat of Steele Creek Subdivision Unit 6.
Councilwoman Cunningham made the motion to approve the Final Plat of Steele Creek
Subdivision Unit 6. The motion was seconded by Councilwoman Sanchez -Stephens. For:
Councilman Benson, Councilman Mahoney, Councilwoman Cunningham, and
Councilwoman Sanchez -Stephens; Against: Councilman Hicks. The motion carried 4 to 1.
E. Discussion/Action regarding an extension of the expiration date of the Final Plat of
Homestead Subdivision Units 13 and 14.
Councilwoman Sanchez -Stephens made the motion to approve a six-month extension of the
Final Plat of Homestead Subdivision Units 13 and 14. The motion was seconded by
Councilwoman Cunningham. For: All; Against: None. The motion carried 5 to 0.
F. Discussion/Action on awarding a bid for Green Valley Rd Low Water Crossing Improvement
to D&D Contractors, Inc. Cibolo, Texas.
Councilwoman Sanchez -Stephens made the motion to approve awarding a bid for Green
Valley Rd Low Water Crossing Improvement to D&D Contractors, Inc. Cibolo, Texas and
adding alternate #1 for $20,235.84. The motion was seconded by Councilwoman
Cunningham. For: Councilman Benson, Councilwoman Cunningham, Councilwoman
Sanchez -Stephens, and Councilman Hicks; Against: Councilman Mahoney. The motion
carried 4 to 1.
G. Discussion/Action regarding approval of an Interlocal Purchase Agreement (IPA) between
the City of Schertz ("Originating Party") and the City of Cibolo ("Purchasing Party") and
authorize the City Manager to execute the IPA.
Councilman Hicks made the motion to approve an Interlocal Purchase Agreement (IPA)
between the City of Schertz ("Originating Party") and the City of Cibolo ("Purchasing
Party") and authorize the City Manager to execute the IPA. The motion was seconded by
Councilman Mahoney. For: Councilman Benson, Councilman Mahoney, Councilwoman
Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hicks; Against:
Councilman Roberts. The motion carried 5 to 1.
H. Discussion/Action regarding an agreement of the Cibolo EDC with Davidson Troilo Ream
& Garza, PC for Legal Services.
Councilwoman Cunningham made the motion to approve an agreement of the Cibolo EDC
with Davidson Troilo Ream & Garza, PC for Legal Services. The motion was seconded by
Councilman Roberts. For: Councilman Roberts, Councilman Mahoney, Councilwoman
Cunningham, and Councilman Hicks; Against: Councilman Benson and Councilwoman
Sanchez -Stephens. The motion carried 4 to 2.
I. Discussion/Action on FY25 Holiday. Schedule.
Councilman Hicks made the motion to approve thirteen Holidays and one Floating Holiday
for FY25 and for staff to bring back the City's Policy Manual to reflect the change that was
made. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against:
None. The motion carried 5 to 0.
J. Discussion/Action on Region 7 utilizing the City Council Chamber on Friday, August 30,
2024 for a Region meeting.
Councilwoman Cunningham made the motion to approve the use of the City Council
Chamber on August 30, 2024 for the Region 7 meeting. The motion was seconded by
Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 5 to 0.
K. Discussion on the Police Department vehicles that are parked in the City Hall parking lot for
the past couple months.
Chief Andres informed the council that the cars are waiting for parts to be added to vehicles.
There is a backlog on these items and as soon as they arrive the cars will be sent to the vendor
to complete the installation and markings of the vehicles.
L. Discussion on the Hotel Feasibility Study for the property owned by the CEDC located on
FM 78.
Councilman Benson stated that the council had received information from Mr. Reed and that
answered his questions at this time.
4
M. Discussion from Councihnembers that have attended seminars, events, or meetings.
Councilman Hicks stated that he attend a AAMPO Meeting, Commissioners Court Meeting,
and a meeting with Congressman Cuellar's Office. Councilwoman Sanchez -Stephens
attended the meeting with Congressman Cuellar's Office. Councilwoman Cunningham
attend the Animal Control Board Meeting and the School Resource Officers (SRO) Meeting
with the School District.
N. Discussion on items the City Council would like to see on future agendas.
Councilwoman Cunningham would like to have the following items on a future agenda:
Discussion on the sound walls that were to be installed along FM 1103 from IH 35 to Steele
High School, Sign Ordinance, Youth Council Application, and a map showing all the Green
Spaces in the city and who is responsible for the upkeep.
0. Discussion/Action on the review and confirmation of all upcoming special meetings and
workshops and scheduling the time, date, and place of additional special meetings or
workshops.
This item was not discussed.
10. Ordinances
A. Approval/Disapproval of an ordinance regarding a Sign Variance application for certain real
property located at 961 Cibolo Valley Drive, legally described as BUFFALO HEIGHTS
BLOCK 3 LOT 2 1.059 AC.
Councilwoman Cunnigham made the motion to approve the ordinance regarding a Sign
Variance application for certain real property located at 961 Cibolo Valley Drive, legally
described as BUFFALO HEIGHTS BLOCK 3 LOT 2 1.059 AC. The motion was seconded
by Councilman Mahoney. For: Councilwoman Cunningham and Councilman Mahoney;
Against: Councilman Benson, Councilman Roberts, Councilwoman Sanchez -Stephens, and
Councilman Hicks. The motion failed 2 to 4.
11. Executive Session
This item was moved to earlier in the agenda.
The City Council will convene in Executive Session as authorized by the Texas Gov't Code
Section 551.071 Consultation with Attorney to deliberate and seek legal advice regarding the
following:
A. 545 Sea Willow Drive Property Tax Refund Request.
This item was moved up on the agenda. The council went into Executive Session at 9:13 p.m.
Councilman Roberts left the meeting at this time.
12. Open Session
The City Council will reconvene into Regular Session and take/or give direction or action,
if necessary, on items discussed in the Executive Session.
The council convened into open session at 9:37 p.m. No action was taken.
13. Adiournment — Councilman Mahoney made the motion to adjourn the meeting at 10:36 p.m.
The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The
Motion carried 5 to 0.
PASSED AND APPROVED THIS 13TH DAY OF AUGUST 2024.
Mark Allen
Mayor
ATTF,ST;�
Peggy Cimics, TRMC
City Secretary