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Min CC 07/09/2024of C/B � O U O TfX�S "City of choice CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 July 9, 2024 6:30 p.m. - 10:30 p.m. Minutes Call to Order — Meeting was called to order by Mayor Alien at 6:31 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. Invocation - Invocation was given by Councilman Hicks. 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimicsna,cibolotx.gov and vchaaman(a,cibolotx.eov or telephone 210-566- 6111 before 5:00 pm the date of the meeting. Noone signed up to speak during this item. 6. Public Hearing A. Conduct a public hearing regarding the Cibolo Drought Contingency Plan. Mayor Allen open the public hearing at 6:34 p.m. No wish to speak and Mayor Allen closed the public hearing at 6:34 p.m. Consent Agenda— Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on June 25, 2024. B. Approval of the minutes of the Mini Budget Meeting held on June 25, 2024. C. Approval of the March 2024 Check Register pending final acceptance of the City's financial audit for the 2023/2024 fiscal year. D. Approval of the March 2024 Revenue and Expense Report pending final acceptance of the City's financial audit for the 2023/2024 fiscal year. E. Approval of the Quarterly Investment Report ending March 2024 pending final acceptance of the City's financial audit for the 2023/2024 fiscal year. Councilman Hicks made the motion to approve the consent agenda. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. 8. Staff Update A. Administration a. Cibolo Summer Night, July 12" — This event will be held at the YMCA. b. Request for Proposals (RFP), Request for Bids (RFB), Request for Qualifications (RFQ)Eng. Design Service for Wastewater projects were received on June 271h. Staff is reviewing the five proposals and will make a recommendation to Finance by June 23`d. Fiscal Impact Model RFP proposals were received on Friday, June 281h c. Capital Improvement Program — Updates on Projects Town Creek — On-going driveway installation, final surface currently scheduled for end of month. Lower Seguin Rd — Phase lA (Weir Rd to low water crossing) is now open to traffic. Crews working on Phase 1B. Phase 1 expected to be completed by early August. Green Valley Rd — Low Water Crossing Improvement — Will be on July 23`d agenda for approval. Construction expected to begin the week of August 51h Deer Creek Drainage — Colliers working on 60% design Tolle Rd — On-going utility coordination. Staff working on selection of land appraiser. Town Creek Trail Parking Lot - Project will be rescoped and readvertised. FY25 Road Reconstruction Projects — Will advertise 2 packages for this work. Currently finalizing scope and design FY25 Street Preservation Projects — Currently identify projects for next FY. TxDOT Proiect Update — FM1103 Phase II — On-going utility coordination d. Council Budget Workshops — July 16 at 5 p.m. B. Police Department— In packet C. Animal Services — In packet 9. Discussion/Action A. Discussion/Action on the Cibolo Police Department, School Resource Officers (SRO) Program, and proposed SRO Interlocal Cooperation Agreement. The motion was made by Councilman Hicks to remove this item from the agenda and place it on the agenda for next Tuesday. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 6 to 0. (Note: Councilman Benson was not present during this item) B. Discussion/Action on the approval of the Historic Committee Historic Site Pamphlet. (Mr. Merillat) The Chairman of the Historic Committee, Mr. Merillat presented council the Historic Site Pamphlet the committee has been working on for a few years. The council liked the pamphlet but did state next time the pamphlet is updated to add the Old Spanish Trail and a few other buildings. Mayor Allen stated that unless there is major changes to the pamphlet the committee can make minor changes during the year to keep it updated for the public. The council would also like to see it placed in hotels and businesses that the public visits. The council also liked the idea that the pamphlet would be placed in the newcomer's packet. C. Discussion/Action on a proposed contract with BB Inspection Services for Health Inspections. Councilman Roberts made the motion to approve a contract with BB Inspection Services for Health Inspections. The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 7 to 0. D. Discussion/Action authorizing funding for a five-year agreement with Tyler Technologies for a Law Enforcement Records Management System for the Cibolo Police Department. Councilman Hicks made the motion to table this item to get more clarification from Tyler Technologies. Councilman Hicks would also like someone from Tyler Technologies be available at the council meeting when this is brought back for action. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 7 to 0. E. Discussion/Action on City of Marion Request for Funding for its Library not to exceed $20,000. The council gave direction for Mr. Reed to contact the individual that sent the letter and inform her that she should apply for the City Council Strategic Grant for FY 2025. F. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks attended Commissioners Court and a TML Board of Directors Meeting. Councilman Hetzel attended popcorn with the Police Department. Councilwoman Cunningham stated that she had taken a tour of the new apartments (US Cibolo) located on FM 1103. Individuals are starting to move in, and they should be fully open by September. G. Discussion on items the City Council would like to see on future agendas. Councilman Benson would like to make sure that the hotel study on the CEDC property on FM78 is on the next agenda. H. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. The council went over the calendars for June and July 2024. 10. Ordinances A. Approval/Disapproval of an ordinance prohibiting parking on Borgfeld Road between Cibolo Valley Drive and Bentwood Ranch Drive/Everyday Way as well as on Bentwood Ranch Drive between Borgfeld Road and Loch Lomond Drive. Councilman made the motion to approve an ordinance prohibiting parking on Borgfeld Road between Cibolo Valley Drive and Bentwood Ranch Drive/Everyday Way as well as on Bentwood Ranch Drive between Borgfeld Road and Loch Lomond Drive. The motion was seconded by Councilman Hicks. For: Councilmembers Benson, Hicks, and Sanchez - Stephens; Against: Councilmembers Roberts, Mahoney, Cunningham, and Hetzel. The motion failed 3 to 4. Councilwoman Cunningham stated that they should bring this item back in September after they have the ability to see what problems we will have after school starts in mid-August. B. Approval/Disapproval of an ordinance providing for the second amendment of the budget for the fiscal year 2023-2024. Councilwoman Cunningham made the motion to approve the second amendment of the budget for the fiscal year 2023-2024. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. C. Approval/Disapproval of the City of Cibolo 2024 Drought Contingency Plan. Councilwoman Cunningham made the motion to approve the City of Cibolo 2024 Drought Contingency Plan. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. 11. Executive Session The City Council will convene in Executive Session as authorized by the Texas Gov't Code Section 551.071 Consultation with Attorney, 551.072 Real Property, and 551.074 Personnel Matters to deliberate and seek legal advice regarding the following: A. Acquiring 203 S. Main Street (The Noble Group Event Center), Cibolo, Texas, 78108. (Mr. Reed and Mr. Hyde) B. City Manager's/City Attorney's appointment, employment, evaluation, reassignment, duties, discipline, dismissal or to hear a complaint or charge against the City Manager/City Attorney. (Councilman Benson) The council went into executive session to discuss the above items at 8:09 p.m. 12. Oven Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. The council reconvened into regular session at 10:14 p.m. 13. Resolutions A. Approval/Disapproval of a Resolution of the City of Cibolo authorizing the City Manager to enter into a Multiple Use Agreement with the Texas Department of Transportation (TxDOT) to install the Flock Safety Automated License Plate Recognition (ALPR) cameras on TxDOT right-of-way within the City of Cibolo. Councilman Roberts made the motion to approve a Resolution of the City of Cibolo authorizing the City Manager to enter into a Multiple Use Agreement with the Texas Department of Transportation (TxDOT) to install the Flock Safety Automated License Plate Recognition (ALPR) cameras on TxDOT right-of-way within the City of Cibolo. The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 7 to 0. B. Approval/Disapproval of a Resolution of the City of Cibolo on the acquisition of 203 S. Main St. (Noble Event Center), Cibolo, Texas. Councilman Hicks made the motion to approve a Resolution of the City of Cibolo on the acquisition of 203 S. Main St. (Noble Event Center), Cibolo, Texas in the amount of $2 million dollars. The motion was seconded by Councilman Roberts. For: Councilmembers: Roberts, Mahoney, Cunningham, Sanchez -Stephens, Hetzel, and Hicks; Against: Councilman Benson. The motion carried 6 to 1. 14. Adjournment Councilman Roberts made the motion to adjourn the meeting at 10:23 p.m. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. PASSED AND APPROVED THIS 23RD DAY OF JULY 2023. Mark Allen Mayor ATTEST Peggy Cimics, TRMC City Secretary