Min CC 06/25/2024"City of Choice
CIBOLO CITY COUNCIL
CIBOLO MUNICIPAL BUILDING
200 S. Main
Cibolo, Texas 78108
June 25, 2024
6:30 p.m. to 10:30 p.m.
MINUTES
Call to Order — Meeting was called to order by Mayor Allen at 6:30 p.m.
2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson,
Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman
Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks.
3. Invocation — Councilman Hicks gave the Invocation.
4. Pledge of Alleeiance — All those in attendance recited the Pledge of Allegiance.
5. Presentation
A. Presentation of Strategic Partnership Grants to the FY2024 Grant Recipients.
Mayor Allen presented the Strategic Partnership Grants for FY2024 to Comal County Senior
Citizens Foundation, the Miss Cibolo Pageant, the Alumni Association of the Cibolo Police
Academy, and CASA of Central Texas.
6. Citizens to be Heard
This is the only time during the Council Meeting that a citizen can address the City Council. It
is the opportunity for visitors and guests to address the City Council on any issue to include
agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of
the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be
taken on any non -agenda issue at this time; however, the City Council may present any factual
response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three
minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be
addressed to any individual member of the Council so long as the remarks are (i) about matters
of local public concern and (ii) not disruptive to the meeting or threatening to the member or any
attendee. Any person violating this policy may be requested to leave the meeting, but no person
may be requested to leave or forced to leave the meeting because of the viewpoint expressed.
This meeting is livestreamed. If anyone would like to make comments on any matter
regarding the City of Cibolo or on an agenda item and have this item read at this meeting,
please email peimicsna cibolotx.eov and vchayman(&cibolotx.gov or telephone 210-566-
6111 before 5:00 pm the date of the meeting.
Mr. Twenter spoke about the traffic on County Lane. He stated that the City did place signs for
No Through Truck but that is ignored by many truckers. Most of the traffic is speeding.
Individuals trying to make a left-hand turn from County Lane on to FM 78 is dangerous. Cars
will stop on the railroad and if a train comes they may not have an opportunity to get out of the
way. Mr. Twenter ask if there was any way for a sign to be placed at County Lane and FM 78
that would make cars only turn right onto FM 78.
7. Public Hearing
A. Conduct a Public Hearing regarding a Comprehensive Sign Program application for certain
real property located at 180 Borgfeld Road, legally described as BUFFALO HEIGHTS
BLOCK 3, LOT 2, 1.059 A.C.
Mayor Allen opened the Public Hearing at 6:53 p.m. Maggie Starr spoke representing PT
Terry's. She stated they were asking for two additional signs. One signs would be placed
facing the Borgfeld Road side to let residents know the business is there. The other sign
would be located on the Chick fil a side of the building. No one else spoke and Mayor Allen
closed the Public Hearing at 6:56 p.m.
B. Conduct a Public Hearing regarding a variance to Unified Development Code (UDC) Sec.
17.1 to waive landscaping requirements for certain real property located at 10833 Il1-10,
legally described as ABS: 134 SUR: JOSE FLORES 7.5100 AC.
Mayor Allen opened the Public Hearing at 6:58 p.m. No one wish to speak on this item.
Mayor Allen closed the Public Hearing at 6:59 p.m.
8. Consent Agenda — Consent Items (General Items)
(All items listed below are considered to be routine and non -controversial by the council and will
be approved by one motion. There will be no separate discussion of these items unless a Council
member requests, in which case the item will be removed from the consent agenda.)
A. Approval of the minutes of the Council Mini Budget Workshop 41 held on May 28, 2024.
B. Approval of the minutes of the City Council Workshop held on June 10, 2024.
C. Approval of the minutes of the regular City Council Meeting held on June 11, 2024.
D. Approval for the City Manager to complete the purchase order process and enter into a three
(3) year agreement with Microsoft Enterprise for subscription and licensing of Microsoft 365,
server and desktop operating system licensing, and Azure services purchased from SHI
Government Solutions through the Texas Department of Information Resources cooperative
purchasing contract # DIR-CPO-5237 with year one (1) cost of $59,376.26, year two (2) cost
estimated at $60,207.86, and year three (3) cost estimated at $60,207.86 totaling an estimate
amount of $179,791.98 over the life of the contract.
Councilman Hicks made the motion to approve item 8A, 8B, and 8C. The motion was
seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to
0. Councilwoman Sanchez -Stephens pulled item 8D to ask a couple questions. Mr. Beekman
was able to answer the questions of cost in item 8D. Councilwoman Sanchez -Stephens made
the motion to approve item 8D. The motion was seconded by Councilwoman Cunningham.
For: All; Against: None. The motion carried 7 to 0.
9. Staff Update
A. Administration
a. Cibolo Summer Night, July 12`h — Olympic Games at the Y.
b. Request for Proposals (RFP), Request for Bids (RFB), Request for Qualifications (RFQ)
Engineering Design Services for Wastewater projects (for new CCN) Submittals are due
June 27, 2024.
c. Capital Improvement Program —Updates on Projects
All projects remain on the same schedule as provided at the May 28`h Council meeting.
A Tolle Road resident meeting was held last Thursday, June 20'h. More than 20 resident:
Attended the meeting.
d. Council Budget Workshop — July 16 at 5 p.m.
B. Fire Department — Fire Department Report in Council packet.
10. Ordinances
A. Approval/Disapproval of an ordinance for a variance to the Unified Development Code
(UDC) Sec. 17.1 to waive landscaping requirements for certain real property located at 10833
IH -10, legally described as ABS: 134 SUR: JOSE FLORES 7.5100 AC.
Councilman Hicks made the motion to approve an ordinance for a variance to the Unified
Development Code (UDC) Sec. 17.1 to waive landscaping requirements for certain real
property located at 10833 IH -10, legally described as ABS: 134 SUR: JOSE FLORES 7.5100
AC. The motion was seconded by Sanchez -Stephens. For: Councilman Benson,
Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and
Councilman Hicks; Against: Councilman Roberts and Councilman Mahoney. The motion
carried 5 to 2.
11. Discussion/Action
A. Discussion/Action regarding. a Taxing Unit's Feedback Survey on facility planning for
Guadalupe Appraisal District.
Ms. Miranda briefed this item to the Council. The Council will look at all the paper work and
send their rating sheet back to her in the next couple days. Ms. Miranda will tally the results
and inform the Council of the final ranking.
B. Discussion/Action regarding approval of the Cibolo Strategic Economic Development Plan.
The item was pulled from the agenda.
C. Discussion/Action regarding the Preliminary Plat of Steele Creek Subdivision Unit 6.
Councilwoman Cunningham made the motion to approve a 30 -day extension of the
Preliminary Plat of Steele Creek Subdivision Unit 6. The motion was seconded by
Councilwoman Sanchez -Stephens. For: Councilman Roberts, Councilman Mahoney,
Councilwoman Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hetzel;
Against: Councilman Benson and Councilman Hicks. The motion carried 5 to 2.
D. Discussion/Action regarding the Final Plat of Steele Creek Subdivision Unit 6.
Councilwoman Cunningham made the motion to approve a 30 -day extension of the Final
Plat of Steele Creek Subdivision Unit 6. The motion was seconded by Councilwoman
Sanchez -Stephens. For: Councilman Roberts, Councilman Mahoney, Councilwoman
Cunningham, Councilwoman Sanchez -Stephens, and Councilman Hetzel; Against:
Councilman Benson and Councilman Hicks. The motion carried 5 to 2.
E. Discussion/Action regarding the Preliminary Plat of Grace Valley Ranch Unit 3B.
Councilman Hicks made the motion to approve the Preliminary Plat of Grace Valley Ranch
Unit 3B. The motion was seconded by Councilwoman Cunningham. For: Councilwoman
Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman
Hicks; Against: Councilman Benson, Councilman Roberts, and Councilman Mahoney. The
motion carried 4 to 3.
F. Discussion/Action regarding the Final Plat of Grace Valley Ranch Phase 2.
Councilman Hicks made the motion to approve the Final Plat of Grace Valley Ranch Phase
2. The motion was seconded by Councilwoman Sanchez -Stephens. For: Councilman
Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -
Stephens, Councilman Hetzel, and Councilman Hicks; Against: Councilman Benson. The
motion carried 6 to 1.
G. Discussion/Action regarding the approval of a change order to GVEC for make-ready work
relating to the installation of City private fiber.
This item was pulled from the agenda.
H. Discussion/Presentation regarding a draft of the 2024 Cibolo Tomorrow Comprehensive Plan
and IH -10 Corridor Plan.
The Council received a presentation from Kimley-Horn and Associates on the 2024 Cibolo
Tomorrow Comprehensive Plan. They went over the Chapters. Chapter 1 — Cibolo Today;
this was the introductory chapter. Chapter 2 — Strategic Direction; this chapter covered the
Vision statement, Guiding principles, and PlaceTypes. Chapter 3 — Land Use and Character;
Future Land Use Map (FLUM). Chapter 4 —Transportation; This chapter addresses the City's
mobility infrastructure, roadway classifications, safety, and alternative modes of
transportation. Chapter 5 —Housing and Neighborhoods; this chapter examines issues related
to existing household characteristics, housing attainability, and flood mitigation. Chapter 6 —
Community Facilities and Public Services — this chapter analyzes the existing conditions of
facilities and services that are provided to residents. Chapter 7 — Implementation; this
provides a course of action for coordinating with various stakeholders, allocating resources,
and monitoring progress to ensure effective execution of the plan. Next step is for public
hearing both at theP&Z and Council. The council had the opportunity to ask questions during
the presentation.
I. Discussion/Presentation regarding the Cibolo Downtown Revitalization Plan, including the
process, scope, objectives, and timeline proposed to initiate an update to the Plan.
Mr. Spencer briefed the Council on the Cibolo Downtown Revitalization Plan. He briefed
the Council on the following items: What is a Sub -Area Plan (Downtown Master Plan), Old
Town Mixed Use Overlay District Timeline, Cibolo Downtown Revitalization Plan Elements
including (Macro -Programming, Site Studies, Micro -Programming, Project Cost &
Scheduling & Implementation of the Comprehensive Master Plan and FM 78 Corridor Plan),
Existing Conditions (Old Town Mixed Use Overlay District Regulations, FLUM & Zoning
Map), Old Town/Downtown Master Plan Update (Key Project Objectives, Sidewalk
Inventory, RFP & Project Timeline, Scope of Work, Best Practices), and Next Steps. The
Council had an opportunity to ask questions during the presentation.
4
J. Discussion/Presentation on the use of See Click Fix.
Mr. Beekman explained the SeeClickFix program to the Council. He explained how the
submissions are routed, handled, or closed out. He also ask the Council if they had any
questions on the program. The Council liked the program. Councilman Hetzel stated that not
all residents have the ability to use the system. The Council did discuss the ability of people
being able to make comments to items that did not concern them. Some members liked the
ideal other did not. Comments were made that items being closed that the person either felt
it was not closed or didn't see that it was closed. Mr. Beekman did explain how a person
could look up an item to see if it had been closed. Over all the Council thought that this is a
valuable program for the City.
K. Discussion/Review of the City of Cibolo 2024 Drought Contingency Plan.
Mr. Fousse went over the Cibolo 2024 Drought Contingency Plan. This will come back at a
later date for approval.
L. Discussion from Councilmembers that have attended seminars, events, or meetings.
Councilman Hicks attended Commissioners Court and AAMPO meeting. Councilman Hetzel
attended the Senior Center Program. Councilwoman Sanchez -Stephens attended AAMPO
meeting and Homeowners Ice Cream Social. Councilwoman Cunningham attended a
meeting in San Antonio on Education and the Tolle Road meeting, and Councilman Mahoney
attended the NEP meeting and CVLGC meeting.
M. Discussion on items .the City Council would like to see on future agendas.
The Council will send any items they want on the agenda to the City Secretary's off by 8:30
a.m. July 1.
N. Discussion/Action on the Cibolo Police Department and School Resource Officers (SRO)
Program.
This item was pulled from the agenda.
0. Discussion/Action on the review and confirmation of all upcoming special meetings and
workshops and scheduling the time, date, and place of additional special meetings or
workshops.
Ms. Cimics briefed the Council on the June and July calendar.
12. Executive Session
The City Council will convene in Executive Session as authorized by the Texas Government
Code Sections 551.071 Consultation with Attorney, 551.087 regarding Economic
Development, and 551.089 regarding Security Devices — Critical Infrastructure to deliberate
and seek legal advice regarding the following:
A. Water sourcing and availability for the City. (Mr. Fousse)
This item was moved forward on the agenda by Mayor Allen. The Council convened into
executive Session at 7:40 p.m.
13. Open Session
The City Council will reconvene into Regular Session and take/or give direction or action,
if necessary, on items discussed in the Executive Session.
The Council reconvened into Regular Session at 8:16 p.m. No action taken.
14. Adiournment
Councilman Hicks made the motion to adjourn the meeting at 9:50 p.m. The motion was
seconded by Councilman Benson. For: All; Against: None. The motion carried 7 to 0.
PASSED AND APPROVED THIS 9TH DAY OF JULY 2024
Mark Allen
Mayor
ATTE�
Peggy Cimics, TRMC
City Secretary