Min CC 11/23/1993 CITY OF CIBOLO
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MINUTES OF COUNCIL MEETING
THE CIBOLO CITY COUNCIL CONVENED IN A REGULARLY SCHEDULED MEETING
ON TUESDAY, NOVEMBER 23, 1993 AT 7: 00 P.M. AT THE CIBOLO
MUNICIPAL BUILDING, 109 SOUTH MAIN STREET, CIBOLO, TEXAS. THE
FOLLOWING WAS THE ORDER OF BUSINESS:
I. CALL TO ORDER
Mayor Sam Bauder called the meeting to order at 7: 00 p.m.
II . ROLL CALL
All council members were -present at meeting. Staff present were
Wes Suiter, Phyllis Smith, Keith Gilbreath and City Attorney Ron
Flake.
III . INVOCATION
Tex Farnsworth led those present
IV. PLEDGE OF ALLEGIANCE
Mayor Sam Bauder led those present in the pledge
V. CITIZENS TO BE HEARD (LIMIT 3 MINUTES EACH)
None
VI . DISCUSSION/ACTION ON EMPLOYEE MEDICAL BENEFITS
Bob Feike made presentation of new health coverage insurance.
Humana Ins. will have a 11/ increase in premiums (budget allows
for up to 15/ increase) with changes of doctor office visits from
$10 to $15 and prescriptions from $5 to $7. Ron Flake informed
the council that when contract is over $5 ,000, it must be put out
for bids, even when it is a renewal contract. Must be in
newspaper 15 days prior to signing of contract. Bob Feike will
prepare bid notice for paper and bid packages. Tex Farnsworth
motioned to table issue til bids are received. All in favor,
motioned passed.
VII . DISCUSSION/ACTION ON PAYMENT TO R.E.L. CONSTRUCTION AND
FORD ENGINEERING FOR THE 1993 STREET PROJECTS
Tex Farnsworth (Claude Smith seconded) motion to pay final bill
of $156, 384. 39 to R.E.L. on 11-24-93 . Funds will be from balance
of Highway Dept. funds and from the water & sewer funds. All in
favor, motion carried.
VIII . DISCUSSION/ACTION ON AN APPEAL OF THE DISCIPLINARY ACTION
GIVEN A CITY EMPLOYEE
Claude Smith felt action taken was too severe especially since
city was short staffed and that it should have been brought to
the council for action. Mark Buell and Tex Farnsworth agreed.
Tex felt that there had been a great lack of communication within
the city. Jeff Miller stated he felt employee lacked in common
sense in his part of action and felt reprimand was a little too
stiff. Sam Bauder disagreed with all. Mark Buell asked what the
official guidlines are on reprimand actions. Ron Flake stated
that with no formal staff structure at this time, Mayor is in
charge of city and staff. All references in manual were not
official at this time. Claude Smith motioned that suspension of
2 days without pay be changed to with pay and reprimand be put in
file and if it should happen again with any employee, it should
• be brought to next council meeting for action. Jeff Miller
disagreed with waiting til next council meeting, that Mayor
should take action and if necessary, brought to next council for
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11-23-93
backup. Claude changed his motion to refer just to this case of
suspension with pay and reprimand in file. All in favor, motion
carried.
IX. DISCUSSION/ACTION ON HIRING A CITY ADMINISTRATOR/AND OR A
CITY SECRETARY
Mark Buell and Claude Smith compiled a job description for
position of City Administrator/City Secretary as one combined
position. They felt one person could perform both jobs. They
asked for councils input on duties and experience requirements.
Council reviewed list of duties and gave comments on several
items. Council gave directions to place an ad for a combined
position in the Express News. Mark and Claude will be
responsible for determining wording of ad. All agreed to
continue with placing ad for combined position with Dec. 15, 1993
ad deadline for application acceptance.
IXA. EMERGENCY AGENDA ITEM - RESOLUTION TO AUTHORIZE
CERTIFICATE OF OBLIGATION FOR PARKS & WILDLIFE GRANT
Texas Parks and Wildlife representative Steven Bosak had called
questioning proof of city' s matching share. Tex Farnsworth (Jeff
Miller seconded)approval of signing of Resolution for Certificate
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of Obligation for this issue.
X. COMMENTS BY COUNCIL MEMBERS
Norman Fetterman questioned status of dispatch service. Wes
M Suiter stated still working on all possibilities available. He
also asked if there was a problem with placement of stop sign at
Dietz and Thistle Creek Road. Stop sign is way back from the
intersection. Sign was placed there before fence was erected.
Not feasible to move sign. Ron Flake stated that law recognizes
that you stop at the closest point to intersection where you can
safely see both sides.
Tex Farnsworth informed that United Fund campaign coordinator,
Doug Fosler of Live Oak, had asked who he contacts in city for
United Fund participation. Sam Bauder replied whoever answers
the phone as we really have no one responsible for that task.
Tex questioned letter from Keith Gilbreath in reference to child
support check being mailed late to his ex-wife. It was stated
that due to lack of personnel things were not running normal and
that payroll had been taken over by someone who had not
previously been doing that job. It was late partially due to
( trying to determine payment due to recent employee suspension.
Mark Buell reported a $2,500 profit as of the night of Cibolo
Fest. Throughout the year an additional $2, 248 from Las Vegas
raffle and golf tournament and $130 from signs for a total of
$4, 878 for 1993 profits. Expenses for year were volleyball court
$462, refrigerator for $331 , which was donated to the city, they
applied for a grant at a cost of $700, for Total profit of $3847.
Added to previous year $8970. Still owe $2000 to city which they
will soon start work on paying that back.
Jeff Miller stated he was approached by Mr. Edward Ramirez of
Custom Design Shutters as to why they could not use Garbage
Gobbler service. Jeff looked up garbage ordinance, it states
service of contracted service is exclusive within city, no other
contractor is permitted to do business within the city. Jeff
will take a copy of ordinance for Mr. Ramirez to read.
Tex Farnsworth questioned Gerry Garrison if P&Z is considering
amending the fees for all city activities. Seems we are cheapest
of all cities. Gerry stated they are working on standardizing
the fee ordinance, but fee changes are up to the council.
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11-23-93
Ron Flake received notice from the old bond carrier for Rogers
Cablevision, cancelling their bond. Company is requesting
acknowledgement of letter. The new ordinance with Paragon says we
can require a bond but we don' t have to. Ron will send
acknowledgement. He also received a form of agreement from Ford
Engineering. It is a standard form. It does not require Ford to
carry Professional Liability Insurance. It is very expensive for
engineers. We could request it on certain jobs. He doesn' t know
if Fords rates were competitive. It needs to be put on next
meeting as a agenda item.
Tex Farnsworth gave update of CRWA. Will be laying line across
Lake Dunlap next month and should start producing next June. When
project is completed, we should expect a 27/ reduction.
Sam Bauder received letter of complaint, will discuss later.
Passed a copy.--to each council member.
XIII . ADJOURNMENT
Tex Farnsworth moved for adjournment.
APPROVED AND ADOPTED THE 22ND OF FEBRUARY, 1994
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SAM BAUDER, MAYOR
ATTEST:
CITY ADMINISTRATOR/CITY SECRETARY