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Min CC 06/11/2024J O F C/o O U O rsx�s -City of Choice" CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 June 11, 2024 6:30 p.m. to 10:30 p.m. MINUTES Call to Order — Mayor Allen called the meeting to order at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. Invocation — Invocation was given by Councilman Hicks 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance 5. Presentation A. Presentation to all the Senior Graduates that are joining the Military. Mayor Allen read the Proclamation honoring those seniors joining the military. The following Seniors were honored by the Mayor and City Council. Dominic Villa Lira (Marine Reserves) Aiden Sawyer (Marines) Kaleb Harris (Navy) 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimics(gbcibolotx.aov and vchapman(i ,eibolotx.gov or telephone 210-566- 6111 before 5:00 pm the date of the meeting. The following individuals signed up to speak during Citizens to be Heard: Ms. Harper stated that we need to invest in kids especially teenagers. Summer Nights is a great program but does not have events for the older kids. Ms. Harper stated that there are State funding opportunities the City could look at that may help in the future. The School have few events or places kids can go after school unless they are into sports. Ms. Titterington from the Chamber spoken on the ribbon cutting for Mod Pizza at noon on June 21 ". Ms. Titterington also spoke on a couple of other openings in July and the monthly luncheon scheduled for June I8`s. Ms. Horan spoke on the road improvements over by Haeckerville Road. She thanked the council for the improvement but informed council that there were several families that never received notice of the road closure. Mr. Zunker spoke on the fee that the city is stating he owes for the disannexation of his property. He stated that he would not be paying this fee and will continue to request the repayment of taxes that he paid and received no direct services. 7. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on May 28, 2024. B. Approval of the February 2024 Check Register pending final acceptance of the City's financial audit for the 2023/2024 fiscal year. C. Approval of the February 2024 Revenue and Expense Report pending final acceptance of the City's financial audit for the 2023/2024 fiscal year. D. Approval of the City Council Policy 2024-2 Appointments to Boards, Commissions, Committees, and Corporation. E. Approval of the Resolution supplementing Resolution 1668 authorizing the City Attorney to represent Officer Balderas in the TCOLE dispute. Councilman Hicks removed item 7E to discuss in executive session. He made the motion to approve 7A though 7D. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. 8. Staff Update A. Administration a. Recap of the Cibolo Summer Night Event (Fishing) June 7- A Successful event. Mr. Reed thanks the Fire Dept and Public Works. b. Recap of Fishing Event at the Cibolo/HEB Pond (by invitation only) June 1st Well attended event. Attendance was roughly 300 with 10 vendors & 15 volunteers. c. Request for Proposals (RFP), Request for Bids (RFB), Request for Qualifications (RFQ) Engineering Design Services for Wastewater projects (for new CCN) RFQ published on Bonfire on May 22 at 8am Submittals are due June 18, 2024. Fiscal Impact Model RFP is live. It closes on June 28b. d. Capital Improvement Program — Updates on Projects No new updates. All projects remain on the same schedule as provided at the May 28 meeting. e. Council Budget Workshops — June 18 and July 16 at 5 P Mr. Reed reminded the Mayor and Council of the dates and times. B. Police Department/Animal Services — In Council Packet. 9. Resolutions A. Approval/Disapproval of a Resolution of the City of Cibolo, Texas creating the City of Cibolo Youth Advisory Council and Bylaws. This item will be discussed in the Executive Session. B. Approval/Disapproval of a Resolution approving a contract template for the Multi -Event Center Rentals. Councilman Hicks made the motion to approve the Resolution approving a contract template for the Multi -Event Center Rentals. The motion was seconded by Councilwoman Cunningham.. For: All; Against: None. The motion carried 7 to 0. 10. Ordinances A. Approval/Disapproval of an ordinance of the City of Cibolo, Texas for a temporary waiver with conditions to platting regulations for certain real properties located at 10833 IH -10 frontage Road. Councilman Hicks made the motion to approve an ordinance of the City of Cibolo, Texas for a temporary waiver with conditions to platting regulations for certain real properties located at 10833 IH -10 frontage Road with the following conditions: a. The temporary waiver shall only become effective upon the full compliance of the Property with all requirements of Ordinance No. 1445 or any amendment thereof. b. The temporary waiver shall expire on December 31, 2026, or at the expiration of any extension thereof authorized by the City Council. c. A perimeter fence is installed in accordance with Ordinance No. 1445 or any amendment thereof. d. A landscape buffer is installed in accordance with Ordinance No. 1445 or any amendment thereof. e. Dust mitigation is implemented in accordance with Ordinance No. 1445 or any amendment thereof. f. Operations at and uses of the Property shall comply with Ordinance No. 1445 or any amendment thereof. g. No uses other than those provided by Ordinance No. 1445, or any amendment thereof shall occur on the Property. h. No use shall occur on the Property prior to the approval of a site plan. i. All uses and activities of the Property shall comply with an approved site plan. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. B. Approval/Disapproval of an ordinance of the City of Cibolo, Texas providing for the Disannexation Tax and Fee Procedure. Councilman Mahoney made the motion to approve an ordinance of the City of Cibolo, Texas providing for the Disannexation Tax and Fee Procedure. The motion was seconded by Councilman Benson. For: Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Sanchez -Stephens, and Councilman Hetzel; Against: Councilwoman Cunningham and Councilman Hicks. The motion carried 5 to 2. C. Approval/Disapproval of an ordinance of the City of Cibolo amending Ordinance 1415 Fee Schedule by updating the Fee Schedule for the Multi -Event Center Fee Rates. Councilman Hicks made the motion to approve an ordinance of the City of Cibolo amending Ordinance 1415 Fee Schedule by updating the Fee Schedule for the Multi -Event Center Fee Rates. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. 11. Discussion/Action A. Discussion/Action on the Cibolo Police Department and School Resource Officers (SRO) Program. Councilman Benson made the motion to direct the City Manager and City Attorney to determine the SCUCISD's interest and if interested, enter into negotiations with SCUCISD on a new School Resource Officer Interlocal Cooperation Agreement which will satisfy Texas Education Code, Section 37.081 effective January 1, 2025. Motion was seconded by Councilman Hicks. Before a vote was taken Councilwoman Sanchez -Stephen made an amendment to the motion for the sub -committee to be Councilwoman Cunningham, Councilman Benson, and Councilman Hicks. The motion was seconded by Councilman Hicks. Before the motion was voted on Councilwoman Cunningham made the motion to also add Councilman Mahoney to the sub -committee. The motion was seconded by Councilman Benson. The second amendment was voted on first to add Councilman Mahoney to the sub- committee. The motion carried 7 to 0. The fust amendment was then voted on for the sub- committee to consist of Councihnembers Cunningham, Hicks, and Bension. The motion carried 7 to 0. The council now voted on the original motion with both amendments added to the motion. For: All; Against: None. The motion carried 7 to 0. B. Discussion/Presentation of the Economic Development Annual Report. The Economic Development Annual Report was presented to the Council by Ms. Ellis. The presentation covered introduction of the team, Cibolo Economic Development Corporation, Development Activities, Retention & Expansion, Workforce Development, Attraction, and Planning for the Future. The Council had the opportunity to ask questions. C. Discussion/Presentation on AgendaLink. Councilman Hicks had placed this item on the agenda due to numerous problems with the system since the Council has been using it for the past few months. Mr. Beekman the IT Director went over the following items on Agenda Management Solution and how they were selected and the cost of the system as a whole. He also went over system glitches and resolutions for why they have happened and what have we done to resolve the glitches. Mr. Beekman also stated that we did have a few features that the City Secretary's office was not aware of that will improve functionality. Training information has been sent to the City Secretary. D. Discussion on City Facility Sign Placement. Councilman Hicks wanted an update on the status of the City Facility Signs. Councilman Hicks also described what he thought the signs should look like on the City Buildings. Mr. Reed stated that the cost for the signage is being collected and will be brought to the Council during the budget workshop. E. Discussion on the Bulletin Board outside of City Hall. Councilman Hicks just wanted a status on the Bulletin Board. He also expressed to the City Manager that he thought the board should follow the architect of the building with the brick. F. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks attended a AAMPO meeting, Commissioners Court and Cibolo Summer Nights. Councilman Hetzel attended the Senior Citizens events and AACOG meeting, Councilwoman Sanchez -Stephens attended Fishing Pod Event and Summer Nights, and Councilwoman Cunningham had a webinar on railroad crossing and possible grant opportunities, she had a tour of the apartment complex on FM 1103 across from Steele High School and attended an HOA for Saddle Creek Ranch and working with them on a pond. Mayor Allen had the opportunity to visit Randolph Air Force Base and go up to the Air Traffic Control Tower. G. Discussion on items the City Council would like to see on future agendas. The Council will send any item they would like on the agenda to the City Secretary by 8am on Monday, June 17`h. H. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. Ms. Cimics reminded the Mayor and Council on the Flay Day Ceremony at City Hall on Friday, June 14`h. The Mayor and Council were also reminded on the Budget Workshop that is scheduled for June 18 from 5pm to 9pm. 12. Executive Session The City Council will convene in Executive Session as authorized by the Texas Gov't Code Section 551.071 Consultation with Attorney, 551,072 Regarding Real Property, and 551.074 Personnel Matters to deliberate and seek legal advice regarding the following: 5 A. Airbnb's and Short -Term Rentals (Councilman Benson) B. The acquisition of additional real property which would otherwise place the City in a disadvantage during real estate purchase negotiations if conducted in open session. (Mr. Reed/Mr. Hyde) C. City Manager's appointment, employment, evaluation, reassignment, duties, discipline, dismissal or to hear a complaint or charge against the City Manager. (Councilman Benson) D. Item 7E that was removed from the consent agenda and placed on the Executive Session - Approval of the Resolution supplementing Resolution 1668 authorizing the City Attorney to represent Officer Balderas in the TCOLE dispute E. Item 9A was removed from the agenda and placed on the Executive Session — Approval/Disapproval of aResolution of the City of Cibolo, Texas creating the City of Cibolo Youth Advisory Council and Bylaws. The City Council adjourned into Executive Session at 9:33 p.m. 13. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary; on items discussed in the Executive Session. Council returned into regular session at 10:13 Item 7E Councilman Hicks made the motion to approve Resolution supplementing Resolution 1668 authorizing the City Attorney to represent Officer Balderas in the TCOLE dispute. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. Item 9A Councilwoman Sanchez -Stephens made the motion to approve a Resolution of the City of Cibolo, Texas creating the City of Cibolo Youth Advisory Council and Bylaws with a change to Section ll -IV Order of Business a) change Moment of Silence to Moment of Reflection. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 7 to 0. Item 12B Councilman Hicks made the motion to authorize the City Manager and City Attorney to accept the offer made by Donovan Jackson to sell the Noble Group Event Center to the city, upon satisfaction of the following conditions: 1) The City replating the Event Center portion of the property into a separate platted lot. 2) The City Attorney obtaining a survey of the property. 3) The City Attorney obtain the Title History and any scheduled encumbrances found on the property be either cleared or found to be acceptable to the City by the City Attorney. 4) A negotiated allocation of costs related to any repairs found by inspection, as necessary. 5) The lease back lease to include the terms expressed in the executive session. 6) City Finance certifying sufficient funds exist to purchase and related closing costs. 7) Closing to occur within 7 days after all conditions are met to the satisfaction of the City Attorney. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. 14. Adjournment Councilman Hicks made the motion to adjourn the meeting at 11:16 p.m. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 7 to 0. APPROVED THIS 25TH DAY OF JUNE 2024. Mark Allen Mayor ATTEST Peggy Cimics, TRMC City Secretary