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Min P&Z 05/08/2024O F C "q O �r o ''cX.S "City of Choice' PLANNING AND ZONING MEETING CIBOLO MUNICIPAL BUILDING 200 S. Main Street May 8, 2024 6:30 PM - 9:30 PM MINUTES 1. Call to Order — The meeting was called to order by the Chairman Ms. Greve at 6:31 p.m. 2. Roll call and Excused Absences — Members Present: Ms. Greve, Ms. Garcia, Ms. Dodd, Ms. Fishback, Mr. Thompson, Ms. Hubbard, and Mr. Hinze. Members Absent: Ms. Beaver. Ms. Fishback made the motion to excuse the absence of Ms. Beaver. The motion was seconded by Ms. Garcia. For: All; Against: None. The motion carried 7 to 0. 3. Invocation/Moment of Silence — The Invocation was given by Ms. Garcia. 4. Pled¢e of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Election of a Vice Chair Ms. Greve made a statement prior to the nomination on the individuals that are eligible to be nominated for this position. Ms. Fishback made the motion to nominated Ms. Garcia for the position of Vice Chairman. The motion was seconded by Mr. Hinze. There were no other nominations. Ms. Greve called for a vote. For: All; Against: None. The motion carried 7 to 0. Ms. Garcia was appointed as the Vice Chairman. 6. Public Hearing A. Conduct a public hearing regarding a Variance request to UDC Section 18.6 to increase the number of lots allowed on a cul-de-sac street for Steele Creek Subdivision Unit 6. Ms. Greve opened the public hearing at 6:37 p.m. No individual wanted to speak on this item. Ms. Greve closed the public hearing at 6:37 p.m. 7. Citizens to be Heard This is the only time during the Meeting that a citizen can address the Commission. It is the opportunity for visitors and guests to address the Commission on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The Commission may not debate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the Commission may present any factual response to items brought up by citizens. (Attorney General Opinion - JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Commission as a body. Remarks may also be addressed to any individual member of the Commission so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimics(acibolotx.gov or telephone 210-566-6111 before 5:00 pm the date of the meeting. No individuals signed up to speak during this item. 8. Consent Agenda (All items below are considered to be routine and non -controversial by the commission and will be approved by one motion. There will be no separate discussion of these items unless a commission member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes from the April 10, 2024, Planning & Zoning Commission Meeting. Mr. Hinze made the motion to approve the consent agenda. The motion was seconded by Ms. Fishback. For: All; Against: None. The motion carried 7 to 0. 9. Discussion/Action Items A. Discussion/Action and Recommendation to the Mayor and City Council regarding the Preliminary Plat of Grace Valley Ranch Phase 3B. Ms. Hubbard made the motion to recommend denial to the Mayor and City Council regarding the Preliminary Plat of Grace Valley Ranch Phase 3B due to outstanding comments. The motion was seconded by Mr. Hinze. For: All; Against: None. The motion carried 7 to 0. B. Discussion/Action and Recommendation to the Mayor and City Council regarding the Final Plat of Grace Valley Ranch Phase 2. Mr. Hinze made the motion to recommend denial to the Mayor and City Council regarding the Final Plat of Grace Valley Ranch Phase 2 due to comments pending. The motion was seconded by Mr. Thompson. For: All; Against: None. The motion carried 7 to 0. C. Discussion/Action and Recommendation to the Mayor and City Council regarding a Variance request to UDC Section 18.6 to increase the number of lots allowed on a cul-de-sac street for Steele Creek Subdivision Unit 6. Ms. Hubbard made the motion to recommend to the Mayor and City Council denial regarding a variance request to UDC Section 18.6 to increase the number of lots allowed on a cul-de-sac street for Steele Creek Subdivision Unit 6 due to staff notes. The motion was seconded by Mr. Hinze. For: All; Against: None. The motion carried 7 to 0. D. Discussion/Action and Recommendation to the Mayor and City Council regarding the Preliminary Plat of Steele Creek Subdivision Unit 6. Mr. Hinze made the motion to recommend denial to the Mayor and City Council regarding the Preliminary Plat of Steele Creek Subdivision Unit 6 due to the pending variance request and the pending review commends. The motion was seconded by Ms. Fishback. For: All; Against: None. The motion carried 7 to 0. E. Discussion/Action and Recommendation to the Mayor and City Council regarding the Final Plat of Steele Creek Subdivision Unit 6. Mr. Hinze made the motion to recommend denial to the Mayor and City Council regarding the Final Plat of Steele Creek Subdivision Unit 6 due to pending variance request, lift station has not been approved, and pending comments. The motion was seconded by Ms. Hubbard. For: All; Against: None. The motion carried 7 to 0. 10. UDC CIP Master Plan and Staff Updates A. Planning Department — Staff Update Staff went over Site Plans currently in review, Plats currently in review and P&Z recommendations and City Council's action. B. Public Works Presentation. Mr. Fousse and Mr. Gomez gave a brief overview of the Public Works Department. Mr. Fousse went over the Public Works Mission Statement. He also went over the different divisions within the Public Works Department. Mr. Fousse also went over the responsibilities of the department and what each division does for the city. Mr. Gomez went over the Capital Improvement Program for the city. He also addressed many of the projects that are going on in the city at this time. The commission was able to see a few slides that showed the Public Works employees at work. The commissioners all had the opportunity to ask questions. 11. Items for Future Agendas — Mr. Hinze would like training on being a good P&Z Member. He stated they could start with platting 12. Adiournment Ms. Fishback made the motion to adjourn the meeting at 7:51 p.m. The motion was seconded by Ms. Garcia. For: All; Against: None. The motion carried 7 to 0. PASSED AND APPROVED THIS 12TH DAY OF JUNE 2024. ing & Zoning Commission