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Min CC 03/12/2024OF Cy6 O r o "City of Choice CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 March 12, 2024 6:30 p.m. to 11:00 p.m. MINUTES Call to Order — Meeting was called to order by Mayor Allen at 6:31 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilmember Benson, Councilmember Roberts, Councilmember Mahoney, Councilmember Cunningham, Councilmember Sanchez -Stephens, Councilmember Hetzel, and Councilmember Hicks. 3. Invocation — Invocation was given by Coungilmember Hicks. 4. Pledge of Allegiance - All in attendance recited the Pledge of Allegiance. 5. Presentation / a. Presentation to Erich Strey on his retirement from Guadalupe County Appraisal District. Mayor Allen presented MR. Strey a proclamation and the key to the City of Cibolo on his retirement from the Guadalupe County Appraisal District. 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimicsna,cibolotx.eov and vchayman6Wbolotx.9ov or telephone 210-566- 6111 before 5:00 pm the date of the meeting. The following individuals signed up to speak during this item. Ms. Schultes introduced herself and she stated that she was attending the meeting as a member of the Leadership Corp. Ms. Porter talked about the need for sidewalks in the Town Creek area. Mr. Porter also spoke on the same subject and the need for safety for those that use this area. He also stated that they had lived in Cibolo since 2009 and he knows that new subdivision sidewalks are required. The city has also made improvements in many of the newer areas, but the older areas of the city are often over looked. Ms. Titterington from the Chamber informed the council on the upcoming luncheon scheduled for March 119`h. Ribbon cuttings for Buffalo Business Center, Tips Treats, and the UPS Store were announced. Ms. Seeleede thanked the council for listening to everyone at the last meeting about Town Creek and the sidewalks. She has concerns about the safety of those using this road. Ms. Zokowski introduced herself as a member of the Chamber Leadership Corp. Ms. Greve spoke on the Council Policy and on the attendance of individuals that are on the committees and commissions. Mr. Dillenback spoke on the sidewalks for the Town Creek area. The City Secretary's office read two emails sent in by citizens. Ms. LaFoy wanted the council to know how important of building sidewalks along Town Creek is to those that walk. Ms. Sanderson also spoke on the need for sidewalks with all the walkers, runners, and cyclists using this road. 7. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on February 27, 2024. B. Approval of the Final Plat of Venado Crossing Unit 5. Councilman Hicks made the motion to approve the consent agenda. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. 8. Staff Update A. Administration a. Strategic Management Workshop (March 16, 2024) Access into City Hall during Strategic Mgmt. Workshop will on the door at the side of the building between the Police Department and City Hall . Signs will be posted to direct the public to the entrance. The contractor will be installing the front doors to the vestibule. b. Request for Proposals (RFP), Request for Bids (RFB), Request for Qualifications (RFQ), and Capital Improvement Program. c. Strategic Grant Partnership Applications — March 20h presentation (4 applications) d. Public Safety Facility Design — March 26'h presentation e. Request for Proposals (RFP)/Request for Qualifications (RFQ) —No Update f. Fire ISO Study — April presentation g. City Hall Furniture (Delivery and Setup the week of March 18`h). Contractors will start in the South wing and then the North wing. h. Capital Improvement Program (CIP) Projects: Haeckerville Rd and Town Creek Drainage Phase II, Dean Rd, Bolton Rd, and Lower Seguin Rd, and Design and Bidding for Green Valley Rd (2 sections), Silver Wing, Firebird Lane, and Town Creek. Full report on all road will be sent to the council. B. Police Department —Police Chief offered a ride -along with the PD to the Mayor and Council. C. Animal Services — Update in packet. 9. Executive Session The City Council will convene in Executive Session as authorized by the Texas Gov't Code Chapter 551, Section 551.071, Consultation with Attorney, and 551.087 Economic Development to deliberate and seek legal advice regarding the following: A. Legros v. City of Cibolo (Cause No. 23 -0697 -CV -E) B. Enforcement of Code violations at 10833 I11-10. C. Status of the Toll Road Litigation. D. Implementing video technology for law enforcement purposes. E. Project Gateway. The council convened into Executive Session at 7:13 p.m. to discuss the above items. 10. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. The council reconvened into Regular Session at 8:35 p.m. Council moved directly to item 11A. 11. Ordinances A. Approval/Disapproval of an Ordinance of the City of Cibolo, Texas for a temporary waiver with conditions to platting regulations for certain real properties located at 10833 IH -10 frontage Road. Councilman Hicks made the motion to table this item until the next meeting. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 7 to 0. 12. Discussion/Action A. Discussion/Action on the Replat of Lot 1, Cibolo Business Park. Councilman Hicks made the motion to table this item to the next agenda. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. B. Discussion/Action on holding Resident Town Hall Meetings The City Council supports a pause on Resident Town Hall Meetings. If or when they are resumed they would only like to have one a year. The council did support going to where the people are and having meeting (Senior Center, The Brooks, and Summer Nights). C. Discussion/Action on approval of the qualification of bid tabulation and authorizing the City Manager to negotiate contracts for On -Call Geotechnical & Material Testing Services. Councilwoman Cunningham made the motion to approve the qualification of bid tabulation and authorizing the City Manager to negotiate contracts for On -Call Geotechnical & Material Testing Services. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. D. Discussion/Action and authorizing the City Manager to execute a contract with JMO Modular, LLC to purchase the modular office building for the Animal Services Department. Councilwoman Cunningham made the motion to authorize the City Manager to execute a contract with JMO Modular, LLC to purchase the modular office building for the Animal Services Department. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. E. Discussion/Action on awarding a contract to purchase a portable kennel structure and authorizing the City Manager to execute the contract. Councilman Hicks made the motion to approve awarding a contract to purchase a portable kennel structure and authorizing the City Manager to execute the contract. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. F. Discussion/Action on the FY 25 annual budget development process and major milestones. Councilman Hicks made the motion to approve the FY 25 annual budget process. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. G. Discussion/Action on strengthening compliance with Backflow Testing Prevention Program. Councilman Hicks made the motion to table this item until the first meeting in April. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7to0. H. Discussion/Action on the Capital Improvement Program (CIP) Overview and Update. Councilwoman Cunningham made the motion to table this item till the next scheduled council meeting. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. 1. Discussion/Presentation on the Performance Management Program. Mr. Morris gave the presentation on the Performance Management Program. He explained the aim is to align staff efforts with the strategic goals outlined in the Cibolo City Council's annual plan. The program implements a multi -pronged approach: Connecting individuals and departments work to City Council priorities,, Data -driven decision making, and Building a future -ready workforce. J. Discussion on amending the Council's budget to add funds to travel/training or meeting expense. Councilman Hicks made the motion to table this item to the next agenda. The motion was seconded by Councilman Mahoney. For: All; Against: None. The motion carried 7 to 0. K. Discussion on City Council's denial of items forwarded for approval from Boards, Committees, Commissions, and Corporations. Councilwoman Cunningham made the motion to table this item to the next agenda. The motion was seconded by Councilman Mahoney. For: All; Against: All. The motion carried 7to0. L. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks attended Commissioners Court. Councilman Hetzel attended Meals on Wheels. Councilwoman Sanchez -Stephens attending a meeting in New Braunfels and school 4 events. Councilwoman Cunningham attended career day. Councilman Roberts attended stated he would be attending Wiederstein Elem Day on March 22na M. Discussion on items the City Council would like to see on future agendas. Councilman Benson would still like to have signal timing at CVD and Borgfeld Rd. on the next agenda. Councilman Roberts would still like to know the status of the curbs at Legacy School on Cibolo Valley Drive. N. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. Ms. Cimics reminded the City Council of the Workshop for Saturday, March 16 from 9 a.m. to 4:30 p.m. 13. Adiournment Councilman Hicks made the motion to adjourn the meeting at 10:52 p.m. The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 7 to 0. PASSED AND APPROVED THIS 26TH DAY OF MARCH 2024. Mark Allen Mayor ATTEST Peggy Cimics, TRMC City Secretary