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Min CC 02/27/2024J Of C/6 f V � O • Texxs •agcf aMke- CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 February 27, 2024 6:30 p.m. to 10:30 p.m. h"I allml 1. Call to Order — Meeting was called to order by Mayor Allen at 6:33 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. 3. Invocation — Invocation was given by Councilman Hicks. 4. Pledge of Alliance - All in attendance recited the Pledge of Allegiance. 5. Proclamation A. Proclamation for George Washington Day. Councilman Hetzet read the proclamation. B. Proclamation for National Teen Dating Violence Awareness and Prevention Month. Councilwoman Sanchez -Stephens read the proclamation. 6. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not deliberate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is 6vestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimicsna.cibolotx.eov and vchapmanna cibolota.gov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals spoke during this item. Ms. Huerta, Ms. Knight, Mr. Ober, Ms. Englebert, Ms. Rose, Mr. Allen, Mr. Dillenbeck, Ms. Jones, Ms. Seebeck, Ms. Velazquez, Mr. Velazquez, Mr. Lafoy, Ms. Cadra, Mr. Jones, and Mr. Santana all spoke on Town Creek Rd and the need for sidewalks. All those that spoke mentioned how dangerous the road is with cars speeding and just the number of vehicles that use this road. Children waiting on the school bus are waiting in the street and those that walk are using the street as there is a 6 to 8 in. drop off on each side of the road. Every one of the individuals that spoke mention how dangerous this road is for those walking or even trying to cross to get to their mailbox. Mr. Santana also spoke on just receiving highspeed internet service. He stated that it been a nine year wait and hopes that when they do the paving on Town Creek to also do Indian Blanket and Sunflower. Mr. Martinez introduced himself as Outreach Coordinator for Congressman Henry Cuellar, 28' District. He informed everyone that they would have someone from Congressman Cuellar's office in Cibolo at the Senior Center the first Wednesday of each month at 9am. Any citizen that has a problem dealing with the Federal Government is here to help with those situations. The City Secretary's office read nine emails that came in to there office from individuals that could not make the meeting. The emails were from Mr. Miesner, B.J. Moerbe, Ms. Meadows, Mr. Gonzalez, Ms. LaFoy, Ms. Sanderson, Ms. Quick, and Ms. Porter. All the individuals spoke on Town Creek Road and the need for sidewalks. They would like for a safer way to walk without walking through grass, holes, and sometimes mud while dodging cars and trucks to get to Schlather Park or other walking paths and sidewalks. Mr. MacLauchlan spoke on Tolle Rd and would like the 20 -year road project. He also thanked all the staff for getting this project to where it is today. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the Regular City Council Meeting held on February 13, 2024. B. Approval of the Meeting Procedures. C. Approval of an Ordinance to adopt the 2021 International Codes, the 2023 National Electric Code and amendments. D. Approval of an Ordinance to adopt the 2021 International Fire Code with amendments. E. Approval of the Final Plat of Buffalo Crossing II Knights Crossing. F. Approval of the Replat of Mesa at Turning Stone — C7 Lot 3. G. Approval of the Preliminary Plat of Grace Valley Ranch Phase 3 Street Extension. Councilman Hicks made the motion to approve the consent agenda items A, B, and F. The motion was seconded by Councilman Roberts. For: All; Against: None. Motion carried 7 to 0. Councilwoman Cunningham made the motion to table item 7C. The motion was seconded by Councilman Benson. For: All; Against: None. Motion carried 7 to 0. Councilwoman Cunningham made the motion to table item 7D. The motion was seconded by Councilman Benson. For: All; Against: None. Motion carried 7 to 0. Councilman Hicks made the motion to approve item 7E. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. Motion carried 7 to 0. Councilman Hicks made the motion to approve item 7G. The motion was seconded by Councilman Benson. For: All; Against: None. Motion carried 7 to 0. 8. Staff Update A. Administration a. Strategic Management Workshop (March 16, 2024) b. City Fiber Project Update- GVEC has been working on the poles the city has fiber on. c. Strategic Grant Partnership Application Update — Received four applications for Council's consideration at the March 26 Council meeting. d. Request for Proposals (RFP)/Request for Qualifications (RFQ) — Animal Services Facilit) Request for Bids (RFB) (due Feb. 6'), Economic Development Corporation Legal Services RFP (due Feb. 12). — Modular Office Bldg. for Animal Service closed on 2-6-24. Nine submissions received. Anticipate going to Council either end of March or early April. e. Capital Improvement Program (CIP) Projects: Haeckerville Rd and Town Creek Drainage Phase II, Dean Rd, Bolton Rd, and Lower Seguin Rd, and Design and Bidding for Green Valley Rd (2 sections), Silver Wing, Firebird Lane, and Town Creek. —Mr. Reed gave an update on the roads and will send an update to Council with all the details. f. City Hall Furniture Update — Delivery will be on March 181. The Council Chambers will be used that week as a staging area. B. Police Department— In the packet. The Mayor moved to item 12G, 12I and 13B before continuing with the rest of the agenda. 9. Executive Session The City Council will convene in Executive Session as authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney, Section 551.072, Real Property, and 551.087 Economic Development to deliberate and seek legal advice regarding the following: A. Any related infrastructure and real property necessary to improve streets, water and sewer utilities, electric utilities, or gas utilities, drainage, and related site improvements for Tolle Road. (Mr. Reed) B. Legros v. City of Cibolo (Cause No. 23 -0697 -CV -E) (Mr. Hyde) C. City-wide enforcement options related to obtaining compliance with the City's Unified Development Code, zoning, subdivision rules, and public health and safety regulations. (Mr. Hyde) The council convened into Executive session at 8:17 p.m. to discuss the above items. 10. Open Session The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. The Council reconvened into regular session at 9:30 p.m. No action taken The Mayor moved to item 13E. 11. Ordinances A. Approval/Disapproval of an Ordinance of the City of Cibolo, Texas adding section 74-186 — control of non-residential private property entrances and exits; providing for regulation and enforcement; amending section 74-190 — parking on non-residential private property parking areas and providing regulation and enforcement. Councilman Hicks made the motion to approve an Ordinance of the City of Cibolo, Texas adding section 74-186 — control of non-residential private property entrances and exits; providing for regulation and enforcement; amending section 74-190 — parking on non-residential private property parking areas and providing regulation and enforcement. The motion was seconded by Councilman Benson. Councilwoman Cunningham had stepped out during this item and was not present for the vote. For: All; Against: None. The motion carried 6 to 0. 12. Resolution A. Approval/Disapproval of a Resolution of the City Council of the City of Cibolo, Texas authorizing participation in the Equalis Group. Cooperative Purchasing Program and authorizing the City Manager to execute the Master Intergovernmental Cooperative Purchasing Agreement. Councilman Benson made the motion to approve a Resolution of the City Council of the City of Cibolo, Texas authorizing participation in the Equalis Group Cooperative Purchasing Program and authorizing the City Manager to execute the Master Intergovernmental Cooperative Purchasing Agreement. The Motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. B. Approval/Disapproval of a Resolution of the City Council of the City of Cibolo, Texas approving submission of a Grant Application to the Office of the Governor for the First Responder Support Team (FRST) Project and designating an authorized official. Councilwoman Sanchez -Stephens made the motion to approve a Resolution of the City Council of the City of Cibolo, Texas approving submission of a Grant Application to the Office of the Governor for the First Responder Support Team (FRST) Project and designating an authorized official. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. C. Approval/Disapproval of a Resolution of the City Council of the City of Cibolo, Texas approving submission of a Grant Application to the Office of the Governor for the Special Tactical Operations Project (STOP) and designating an authorized official. Councilman Hicks made the motion to approve a Resolution of the City Council of the City of Cibolo, Texas approving submission of a Grant Application to the Office of the Governor for the Special Tactical Operations Project (STOP) and designating an authorized official. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. D. Approval/Disapproval of a Resolution of the City Council of the City of Cibolo, Texas approving submission of a Grant Application to the Office of the Governor for the Victims Liaison Coordinator Program and designating an authorized official. Councilman Hicks made the motion to approve a Resolution of the City Council of the City of Cibolo, Texas approving submission of a Grant Application to the Office of the Governor for the Victims Liaison Coordinator Program and designating an authorized official. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. E. Approval/Disapproval of a Resolution of the City Council of the City of Cibolo, Texas approving submission of a Grant Application to the Office of the Governor for the Public Safety Project and designating an authorized official. Councilman Benson made the motion to approve a Resolution of the City Council of the City of Cibolo, Texas approving submission of a Grant Application to the Office of the Governor for the Public Safety Project and designating an authorized official. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. F. Approval/Disapproval of a Resolution of the City of Cibolo, Texas approving and directing the City Attorney to represent the City of Cibolo, Texas as an intervening co -plaintiff joining fifteen other cities as plaintiff in City of Grand Prairie, et. al v. The State of Texas, pending in the 2611 Judicial District of Travis County, Texas, challenging Senate Bill 2038 as invalid, unconstitutional, and void. Councilman Hicks made the motion to approve a Resolution of the City of Cibolo, Texas approving and directing the City Attorney to represent the City of Cibolo, Texas as an intervening co -plaintiff joining fifteen other cities as plaintiff in City of Grand Prairie, et. al v. The State of Texas, pending in the 261` Judicial District of Travis County, Texas, challenging Senate Bill 2038 as invalid, unconstitutional, and void. The motion was seconded by Councilwoman Sanchez -Stephens. For: All; Against: None. The motion carried 7 to 0. G. Approval/Disapproval of a Resolution of the City of Cibolo, Texas approving the acquisition of a 22.683 -acre tract of land in the City of Cibolo, Texas described as Lot 1 Block 2 of the final subdivision plat establishing FM 1103 and Main Street Commercial, a subdivision in Guadalupe County, Texas according to the map or plat thereof, recorded in the map and plat records of Guadalupe County, Texas in book/volume 8 on page 453-458; authorizing the City Manager to execute all customary closing documents and to dispense public funds. Councilman Hicks made the motion to approve a Resolution of the City of Cibolo, Texas approving the acquisition of a 22.683 -acre tract of land in the City of Cibolo, Texas described as Lot 1 Block 2 of the final subdivision plat establishing FM 1103 and Main Street Commercial, a subdivision in Guadalupe County, Texas according to the map or plat thereof, recorded in the map and plat records of Guadalupe County, Texas in book/volume 8 on page 453-458; authorizing the City Manager to execute all customary closing documents and to dispense public funds and placing the date on page 2 of the attachment as 27 February, 2025. The motion was seconded by Councilwoman Sanchez - Stephens. For: All; Against: None. The motion carried 7 to 0. H. Approval/Disapproval of a Resolution of the City of Cibolo, Texas, approving an Affiliated Entities Confidentiality Agreement between the City of Cibolo, Texas as the authorizing unit of the Cibolo Economic Development Corporation, and the Cibolo Economic Development Corporation as the constituted authority or instrumentality of the City of Cibolo, Texas, and other representatives. Councilman Benson made the motion to approve a Resolution of the City of Cibolo, Texas, approving an Affiliated Entities Confidentiality Agreement between the City of Cibolo, Texas as the authorizing unit of the Cibolo Economic Development Corporation, and the Cibolo Economic Development Corporation as the constituted authority or instrumentality of the City of Cibolo, Texas, and other representatives. The motion was seconded by Councilman Roberts. For: All; Against: None. Motion carried 7 to 0. I. Approval/Disapproval of a Resolution of the City of Cibolo, Texas approving Amendment 1 of a Chapter 380 Economic Development Agreement between the City of Cibolo, Texas, the Cibolo Economic Development Corporation and HEB, LP effective March 17, 2022; authorizing the City Manager to execute Amendment No. 1. Councilman Hicks made the motion to approve a Resolution of the City of Cibolo, Texas approving Amendment 1 of a Chapter 380 Economic Development Agreement between the City of Cibolo, Texas, the Cibolo Economic Development Corporation and HEB, LP effective March 17, 2022; authorizing the City Manager to execute Amendment No. 1. Councilwoman Cunningham seconded the motion. For: All; Against: None. The motion carried 7 to 0. 13. Discussion/Action A. Discussion/Action on the Final Plat of Venado Crossing Unit 5. Councilman Hicks made the motion to table this item until the next meeting. The motion was seconded by Councilman Benson. For: All; Against: None. The motion carried 7 to 0. B. Discussion/Action on the Final Acceptance of Public Infrastructure for HEB. Councilman Hicks made the motion to approve the Public Infrastructure for HEB with a total valuation of accepted improvements dedicated to the City of Cibolo in the amount of $870,000.00. The motion was seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to 0. C. Discussion/Action on a contract of the Cibolo Economic Development Corporation with Colliers Engineering and Design for $29,600 to conduct a market assessment/fiscal impact model of 590 W FM 78. Councilwoman Cunningham made the motion to approve a contract of the Cibolo Economic Development Corporation with Colliers Engineering and Design for $29,600 to conduct a market assessment/fiscal impact model of 590 W FM 78. The motion was seconded by Councilman Mahoney. For: Councilman Roberts, Councilman Mahoney, and Councilwoman Cunningham; Against: Councilman Benson, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. The motion failed 3 to 4. D. Discussion/Action concerning accepting a donation (on loan) for a historic Surrey (two-seater horse drawn buggy) from the Hinze Family for the preservation of Cibolo's Old Town character. Councilwoman Cunningham made the motion that they are still interested but not at this time, so she tabled the item to a future date. The motion was seconded by Councilman Hicks. For: All; Against: None. The motion carried 7 to 0. E. Discussion/Action concerning the preferred design for the Tolle Road Improvements. Councilman Hicks made the motion to approve the design for the Tolle Road Improvement Option 1. The motion was seconded by Councilman Hetzel. For: All; Against: None. The motion carried 7 to 0. F. Discussion/Action on Cibolo Valley Drive traffic study and Borgfeld Road signal timing. No action was taken. Mr. Reed will forward to the Council a copy of the TIA. G. Discussion on Council's Procedure to appoint volunteers to Boards, Committees, Commissions, and Corporations. Councilwoman Cunningham would like the City Attorney to look over the policy before brining it back to council. H. Discussion/Action on escrow money collected from all sources and distribution of sidewalks funds to owners. Councilman Benson stated either build the sidewalks or look at other options. The Ordinance sub- committee will look at the ordinance at a later date. I. Discussion/Presentation on a proposed Parental Leave Policy. Mr. Knott went over the proposed policy with the Council. The Council gave positive feedback and Mr. Knott will make those changes and bring the policy back for possible adoption. J. Discussion/Presentation on the adoption of an updated Incentive Policy of the City of Cibolo. Ms. Wachholz from the Economic Development staff went over the updated Incentive Policy of the City of Cibolo. The council had the opportunity to ask questions on the policy. Ms. Wachholz did inform the council that all incentives would be considered on a case-by-case basis. K. Discussion/Presentation on information regarding Texas Municipal League (TML) Youth Advisory Committee Summit. Councilwoman Sanchez -Stephens briefed the council on her attendance at the TML's Youth Advisory Committee Summit in Lewisville, TX. Notes that Councilwoman Sanchez -Stephens took during the summit were given to each councilmember. Websites for several cities that participated in 6 1 the Summit were included in the notes and Councilwoman Sanchez -Stephens ask each councilmember to review the websites to a further understanding of the impact a Youth Advisory Council (YAC) can have in a student's life as well as the difference our students can make in our community. L. Discussion on whether certain roads in our 5 -Year Capital Improvement Plan (CIP) should accommodate sidewalks or bike lanes. Councilwoman Sanchez -Stephens stated that as we go forward with our 5 -Year Capital Improvement Plan (CIP) we need to keep an open mind, have a plan, and be prepared. The city needs to look forward, will we need not just the road repaired but possibly sidewalks and or bike lanes installed. M. Discussion and possible policy on Council's travel, training, and meeting. Councilwoman Cunningham passed out a policy that she had the attorney draft up on Council Training and Professional Development. The council had the opportunity to ask questions. This was a draft and if they had questions they could contact Mr. Hyde. The policy will come back at a later date for possible adoption. N. Discussion on amending the Council's budget to add funds to travel/training or meeting expense. Councilman Hicks stated that he would like to add money to the meeting expense as he has meeting that he attends that require travel. This item was also discussed in the above item. No direction was given at this time. O. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Benson attended the ribbon cutting of the new hospital to be built in Selma. Mayor Allen attended the United States Council of Mayors in Austin. Councilwoman Cunningham attended the Chamber Casino Night, Saddle Creek Ranch meeting, Senior Prom, Judged Chile Cookoff, and car seat training. Councilman Hetzel attended an AACOG Senior Meeting. Councilwoman Sanchez - Stephen attended the Cibolo Police Academy, SCUCISD, and the Chamber Luncheon, and the 5K walk/run in Selma. Councilman Hicks attend Commissioners Court, MPO meeting, the Chamber luncheon, and ribbon cutting for new hospital in Selma. P. Discussion on items the City Council would like to see on future agendas. Councilwoman Cunningham would like a discussion on items brought to council by a committee and turned down by council. She would also like to have a briefing from the Economic Development Corporation. Q. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. The council went over the calendars for March and April 2024. 14. Ad*ournment — Councilwoman Cunningham made the motion to adjourn the meeting at 12:02 a.m. The motion was seconded by Councilman Roberts. For: All; Against: None. The motion carried 7 to 0. PASSED AND APPROVED THIS 12TH DAY OF MARCH 2024. Mark Allen Mayor ATTEST Peggy Cimics, TRMC City Secretary