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"City of Choice"
CIBOLO CITY COUNCIL
CIBOLO MUNICIPAL BUILDING
200 S. Main
Cibolo, Texas 78108
February 13, 2024
6:30 p.m. to 10:30 p.m.
MINUTES
1. Call to Order – The Council meeting was called to order at 6:30 p.m. by Mayor Allen.
2. Roll Call and Excused. Absences – Members Present: Mayor Allen, Councilman Benson,
Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman
Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks.
3. Invocation – Councilman Hicks gave the Invocation.
4. Pledge of Allegiance - All those in attendance recited the Pledge of Allegiance.
Proclamation
A. Proclamation for Meals on Wheels Drivers.
Proclamation for Meals on Wheels Drivers was read by Councilwoman Sanchez -Stephens.
6. Citizens to be Heard
This is the only time during the Council Meeting that a citizen can address the City Council. It
is the opportunity for visitors and guests to address the City Council on any issue to include
agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of
the meeting. The City Council may not debate any non -agenda issue, nor may any action be taken
on any non -agenda issue at this time; however, the City Council may present any factual response
to items brought up by citizens. (Attorney General Opinion – JC -0169) (Limit of three minutes
each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed
to any individual member of the Council so long as the remarks are (i) about matters of local
public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee.
Any person violating this policy may be requested to leave the meeting, but no person may be
requested to leave or forced to leave the meeting because of the viewpoint expressed. This
meeting is livestreamed. If anyone would like to make comments on any matter regarding
the City of Cibolo or on an agenda item and have this item read at this meeting, please
email pcimics(acibolotx.gov and vchapman(a,cibolotx.gov or telephone 210-566-6111
before 5:00 pm the date of the meeting.
The following individuals spoke during this item: Ms. Whitson thanked the Police and Fire
Department for . coming to the Senior Program and briefing the group every month. Ms.
Titterington from the Chamber notified everyone on the upcoming luncheon and the State of the
Cities. She also briefed on events — ribbon cuttings and Air Show at Randolph. Mr. Klepetko
spoke to the council on light pollution and the harm it causes especially to those in the agriculture
field. He would like the council to consider an ordinance to control light pollution. Mr. Singleton
gave his three minutes to Ms. Palmer. Ms. Palmer read a letter from a citizen that was unable to
attend concerning Tolle Road. Ms. Palmer also stated that Tolle Road is a dangerous road, and
something needs to move forward. She also states keep the right -a -way to a minimum and
eliminate the shoulder. Mr. MacLauchlan states we need a better road with drainage. This project
needs to get started as soon as possible before DR Horton starts building.
7. Consent Agenda — Consent Items (General Items)
(All items listed below are considered to be routine and non -controversial by the council and
will be approved by one motion. There will be no separate discussion of these items unless a
Council member requests, in which case the item will be removed from the consent agenda.)
A. Approval of the minutes of the Special City Council Meeting held on January 23, 2024.
B. Approval of the minutes of the Regular City Council Meeting held on January 23, 2024.
C. Approval of the minutes of the Joint City Council, Planning and Zoning, Economic
Development, and Master Plan Meeting held on January 30, 2024.
D. Approval of the November 2023 Check Register pending final acceptance of the City's
financial audit for the 2023/2024 fiscal year.
E. Approval of the November 2023 Revenue and Expense Report pending final acceptance
of the City's financial audit for the 2023/2024 fiscal year.
F. Approval of an Ordinance to adopt the 2021 International Codes, the 2023 National
Electric Code and amendments.
G. Approval of an Ordinance to adopt the 2021 International Fire Code with amendments.
H. Approval of a Resolution authorizing the grant of Public Funds in support of the 2024
Cibolo Veterans Pow Wow Event.
Councilman Benson made the motion to approve 7A,B,C,D E, and H and pull item F and
G. The motion was seconded by Councilman Hicks. A roll call vote was taken.
Councilman Hicks — Yes, Councilman Hetzel — Yes, Councilwoman Sanchez -Stephens
— Yes, Councilwoman Cunningham — Yes, Councilman Mahoney — Yes, Councilman
Roberts — Yes, and Councilman Benson — Yes. Motion carried 7 to 0. Councilman
Benson stated that he still had questions on the International Codes and would like a
little more time to get questions answered. Councilman Hicks made the motion to table
7F and 7G until the February 26th meeting. The motion was seconded by Councilman
Benson. A roll call vote was taken. Councilman Benson — Yes, Councilman Roberts —
Yes, Councilman Mahoney — Yes, Councilwoman Cunningham — Yes, Councilwoman
Sanchez -Stephens — Yes, Councilman Hetzel — Yes, and Councilman Hicks — Yes.
Staff Update
A. Administration
a. The Chamber's State of the Cities Luncheon (February 20th)
b. HOA Knowledge Workshop #3 Overview (February 3`d)
c. City Fiber Project Update — Fiber for all city facilities.
d. Strategic Grant Partnership Application Update — two applications received so far.
e. RFP/RFQs — Animal Services Facility RFB (due Feb. 6th) — 9 submissions received, EDC
Legal Services RFP (Due Feb. 12) — 3 received so far date extended to Feb 15th
f. CIP Projects: Haeckerville Rd and Town Creek Drainage Phase II, Dean Rd, Bolton Rd,
and Lower Seguin Rd, and Design and Bidding for GV Rd (2 sections), Silver Wing,
Firebird Ln, and Town Creek
g. Upcoming Presentation on Stormwater Management Mapping Project
h. Fire ISO Study Update (Consultant will be on-site in late Jan. to early Feb. meeting
Stakeholders)
B. Fire Department — In council packet.
9. Executive Session
The City Council will convene in Executive Session as authorized by the Texas Gov't Code
Section 551.071, Consultation with Attorney, 551.072, Real Property, 551.087, Economic
Development, and 551.074 Personnel Matters to discuss the following:
A. GVSUD v. City Of Cibolo Settlement Agreement
B. Economic Development communication confidentiality
C. Road Conditions on Tolle Road
D. City negotiations with HEB regarding transfer of title to real estate from HEB to the City.
E. Legros v. City of Cibolo (Cause No. 23 -0697 -CV -E)
F. Evaluation of the City Secretary
Item C. Councilman Benson made the motion to table this item until the second Council
Meeting in February and to have Mayor Allen, Councilman Hicks meet with the City
Manager and the family for further discussion. The motion was seconded by Councilwoman
Cunningham. A roll call vote was taken. Councilman Hicks — Yes, Councilman Hetzel — Yes,
Councilwoman Sanchez -Stephens — Yes, Councilwoman Cunningham — Yes, Councilman
Mahoney — Yes, Councilman Roberts — Yes, and Councilman Benson — Yes. The motion
carried 7 to 0.
The City Council convened into Executive Session at 7:19 p.m. on the items listed above.
10. Open Session
The City Council will reconvene into Regular Session and take/or give direction or action,
if necessary, on items discussed in the Executive Session.
The Council returned into Regular Session at 9:23 p.m. and took the following action.
Item C and Item 13C. Councilman Benson made the motion to table this item until the second
Council Meeting in February and to have Mayor Allen, Councilman Hicks meet with the
City Manager and the family for further discussion. The motion was seconded by
Councilwoman Cunningham. A roll call vote was taken. Councilman Hicks — Yes,
Councilman Hetzel — Yes, Councilwoman Sanchez -Stephens — Yes, Councilwoman
Cunningham — Yes, Councilman Mahoney — Yes, Councilman Roberts — Yes, and
Councilman Benson — Yes. The motion carried 7 to 0.
Item F. Councilman Hicks made the motion to approve a 7% pay increase as discussed in
Executive Session for the City Secretary effective 1 October 2023. The motion was seconded
by Councilwoman Cunningham. A roll call vote was taken. Councilman Benson — Yes,
Councilman Roberts — Yes, Councilman Mahoney — Yes, Councilwoman Cunningham —
Yes, Councilwoman Sanchez -Stephens — Yes, Councilman Hetzel — Yes, and Councilman
Hicks — Yes. The motion carried 7 to 0.
11. Ordinances
A. Approval/Disapproval of an Ordinance of the City of Cibolo Providing Rules and
Regulations for Traffic and Vehicles on Tolle Road, setting a temporary speed limit of 25
miles per hour, requiring the installation of signs to make the public aware of rough road
conditions, and providing a penalty.
Councilwoman Cunningham made the motion to approve an Ordinance of the City of Cibolo
Providing Rules and Regulations for Traffic and Vehicles on Tolle Road, setting a temporary
speed limit of 25 miles per hour, requiring the installation of signs to make the public aware
of rough road conditions, and providing a penalty. The motion was seconded by Councilman
Hicks. A roll call vote was taken. Councilman Hicks — Yes, Councilman Hetzel — Yes,
Councilwoman Sanchez -Stephens — Yes, Councilwoman Cunningham — Yes, Councilman
Mahoney — Yes, Councilman Roberts — Yes, and Councilman Benson — Yes. The motion
carried 7 to 0.
12. Resolution
A. Approval/Disapproval of a Resolution authorizing the City Manager to pay the Southern
Plant payments for a future Wastewater Treatment Facility as stated in the Agreement
between the City of Cibolo, the City of Schertz, and the Cibolo Creek Municipal Authority.
Councilwoman Cunningham made the motion to approve a Resolution authorizing the City
Manager to pay the Southern Plant payments for a future Wastewater Treatment Facility as
stated in the Agreement between the City of Cibolo, the City of Schertz, and the Cibolo Creek
Municipal Authority and to change Section 6 of the MOU (Exhibit A to the Resolution) by
replacing the word "construction" with "design." The motion was seconded by Councilman
Hicks. A roll call vote was taken. Councilman Benson — Yes, Councilman Roberts — Yes,
Councilman Mahoney — Yes, Councilwoman Cunningham — Yes, Councilwoman Sanchez -
Stephens — Yes, Councilman Hetzel — Yes, and Councilman Hicks — Yes. The motion carried
7to0.
B. Approval/Disapproval of a Memorandum of Understanding by and between the Cibolo
Creek Municipal Authority ("CCMA")„ the City of Schertz, Texas ("Schertz"), and the
City of Cibolo, Texas ("Cibolo") concerning the Southern Plant Wastewater Services and
Funding Agreement ("Agreement") and authorizing the City Manager to sign the MOU.
Councilwoman Cunningham made the motion to approve the Memorandum of
Understanding by and between the Cibolo Creek Municipal Authority ("CCMA")„ the City
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of Schertz, Texas ("Schertz"), and the City of Cibolo, Texas ("Cibolo") concerning the
Southern Plant Wastewater Services and Funding Agreement ("Agreement") with a change
to Section 6 of the MOU by replacing the word "construction" with "design" and authorizing
the City Manager to sign the MOU. The motion was seconded by Councilman Hicks. A roll
call vote was taken. Councilman Hicks — Yes, Councilman Hetzel — Yes, Councilwoman
Sanchez -Stephens — Yes, Councilwoman Cunningham — Yes, Councilman Mahoney — Yes,
Councilman Roberts — Yes, and Councilman Benson — Yes. The motion carried 7 to 0.
13. Discussion/Action
A. Discussion/Action on a revised Interlocal Agreement (ILA) concerning the Funding, Design,
and Construction of three (3) roads and authorizing the City Manager to sign the ILA.
Councilwoman Cunningham made the motion to approve a revised Interlocal Agreement
(ILA) concerning the Funding, Design, and Construction of three (3) roads and authorizing
the City Manager to sign the ILA as approved to form by the City Attorney. The motion was
seconded by Councilman Benson. A roll call vote was taken. Councilman Hicks — Yes,
Councilman Hetzel — Yes, Councilwoman Sanchez -Stephens — Yes, Councilwoman
Cunningham — Yes, Councilman Mahoney — Yes, Councilman Roberts — Yes, and
Councilman Benson — Yes. The motion carried 7 to 0.
B. Discussion/Action to authorize the City Manager to execute Amendment No. 9 of an
Interlocal Agreement (ILA) between the City of Cibolo and the Alamo Area Council of
Governments (AACOG) for Demand Response Route.
Councilman Hicks made the motion to approve and authorize the City Manager to execute
Amendment No. 9 of an Interlocal Agreement (ILA) between the City of Cibolo and the
Alamo Area Council of Governments (AACOG) for Demand Response Route in the amount
of $8,100. The motion was seconded by Councilwoman Cunningham. A roll call was taken.
Councilman Benson — Yes, Councilman Roberts — Yes, Councilman Mahoney — Yes,
Councilwoman Cunningham — Yes, Councilwoman Sanchez -Stephens — Yes, Councilman
Hetzel — Yes, Councilman Hicks — Yes. The motion carried 7 to 0.
C. Discussion/Action on the final plan design for the Tolle Road rehabilitation project and
wastewater line installation.
The council took action on this item when coming out of Executive Session. See item 10.
D. Discussion/Action on the acceptance of Pedestrian/Sidewalk Easement.
Councilman Hicks made the motion to approve the acceptance of Pedestrian/Sidewalk
Easement. The motion was seconded by Councilwoman Cunningham. A roll call vote was
taken. Councilman Benson — Yes, Councilman Roberts — Yes, Councilman Mahoney — Yes,
Councilwoman Cunningham — Yes, Councilwoman Sanchez -Stephens — Yes, Councilman
Hetzel — Yes, Councilman Hicks — Yes. The motion carried 7 to 0.
E. Discussion/Action regarding the GVEC Power Up grant application for electric vehicle
charging stations located at 107 S. Main St.
Councilman Hicks made the motion to approve the GVEC Power Up grant application for
electric vehicle charging stations located at 107 S. Main St. The motion was seconded by
Councilwoman Cunningham. A roll call vote was taken. Councilman Benson — No,
Councilman Roberts — No, Councilman Mahoney — No, Councilwoman Cunningham — Yes,
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Councilwoman Sanchez -Stephens — No, Councilman Hetzel — Yes, and Councilman Hicks
— No. The motion failed 3 to 4.
F. Discussion/Action to authorize the City Manager to enter into an agreement with Aisin to
have their equipment and technology used on city streets for the purpose of gathering street
condition data for the city's use at no cost to the city.
Councilman Hicks made the motion to authorize the City Manager to enter into an agreement
with Aisin to have their equipment and technology used on city streets for the purpose of
gathering street condition data for the city's use at no cost to the city. The motion was
seconded by Councilwoman Cunningham. A roll call vote was taken. Councilman Benson —
Yes, Councilman Roberts — Yes, Councilman Mahoney — Yes, Councilwoman Cunningham
— Yes, Councilwoman Sanchez -Stephens — Yes, Councilman Hetzel — Yes, Councilman
Hicks — Yes. The motion carried 7 to 0.
G. Discussion/Presentation on the City of Cibolo's 2023 Resident Survey.
Dr. Longoria went over the 2023 Resident Survey. He went over the background and purpose
of the survey, the Methodology, the Representativeness of the Sample, Respondent Rating
of Selected Items. Open-ended comments results were: Question: "In your opinion, what
should be the top three priorities for the City of Cibolo?". The most common themes were
Streets and Roads, Economic Development, and Public Safety. The second question was
"What would you recommend the City of Cibolo improves on in the future?". The most
common themes were Roads and Infrastructure, Responsible Development, and Traffic,
Lighting, and Speeding.
H. Discussion/Presentation on the SAFER Grant and to include 4 -Year Staffing Request.
Chief Troncoso went over the following items with the Council. Current staffing with the
three (3) current Fire Stations, Staffing for adequate Fire and Emergency Response (SAFER),
the NFPA 1710 Standard, Fire Department staff overview FY 23 to FY 27, Staffing on
Apparatus and why the need, Overview of full staffing with four (4) Fire Stations), and the
Fiscal Impact to the Budget.
I. Discussion/Presentation on the Cibolo Communication Program.
Ms. Gonzalez went over the Cibolo Communication Program with the Council. Her
presentation covered the following items: Branding, How the City Communicates, Social
Media, Events, Print Media, Community Engagement, and Video Strategy.
J. Discussion on the Council Office completion date and getting locks on the doors.
This item was discussed by Councilman Hicks, and he stated that he did see that the many of
the items in the council's backroom has been completed. He would like the doors to be keyed
so the same key fits both doors.
K. Discussion on naming future streets in Cibolo after former Mayors.
Councilman Hetzel suggested that when new developments are built we should see if streets
in those areas could be named after former Mayor's of Cibolo.
L. Discussion from Councilmembers that have attended seminars, events, or meetings.
Councilwoman Cunningham stated that she attended the HOA Workshop at City Hall and
Coffee with the Police Department at Grampie's. She also informed everyone about the
Senior Event that will be on February 17th from 1pm to 4pm at the Noble Group and also a
Big Brother/Big Sister event in New Braunfels on February 23rd. Councilwoman Sanchez-
Stephens attended the Youth Council Summit and the Senior Center 2nd Anniversary
celebration. Councilman Hicks attended Commissioners Court and several Ribbon Cuttings.
Councilman Hetzel noted that the Police Chief attended the Senior Anniversary and worn his
apron and helped serve.
M. Discussion on items the City Council would like to see on future agendas.
Councilman Benson would like to have an item concerning the traffic light at Cibolo Valley
Drive and Borgfeld Road and also an item on trespassing in parking lots. Councilman Roberts
would like an update on the Legacy School and the traffic light at FM 1103 and Main Street.
N. Discussion/Action on the review and confirmation of all upcoming special meetings and
workshops and scheduling the time, date and place of additional special meetings or
workshops.
No changes were made to the calendars that were in the packet for February and March 2024.
14. Adj ournment
Councilman Hicks made the motion to adjourn the meeting at 11:15 p.m. The motion was
seconded by Councilwoman Cunningham. For: All; Against: None. The motion carried 7 to
0.
PASSED AND APPROVED THIS 27TH DAY OF FEBRUARY 2024.
Mark Allen
Mayor
ATTER/� '
Peggy Cimics, TRMC
City Secretary