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Min EDC 09/19/2013"City of Choice" MINUTES Regular Meeting Cibolo Economic Development Corporation 200 South Main, Cibolo, Texas 78108 Thursday, September 19, 2013 4:30 P.M. 1. Call to Order— Meeting was called to order by President Peacock. 2. Roll Call — Members Present: David Peacock, Kara Heasley, Donnovan Jackson, Stan Boyle and Tony Abel (arrived at 4:45) Members Absent: Dick Hetzel and Pat Evans 3. Invocation —President Peacock called for a Moment of Silence. 4. Pledge of Allegiance- All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard (limit remarks to 2 minutes) This is the opportunity forvisitors and guest to address the Board of Directors on an issue that is relevant to the mission and purpose of the Economic Development Corporation. The Board of Directors may not debate any non -agenda issue, nor may any action be taken on any non - agenda issue at this time, however, the Board of Director's may present any factual response to items brought up by citizens. No citizens to be heard at this time. 6. Opening Remarks by the President, Cibolo Economic Development Corporation. President Peacock stated that EDC has a full agenda today so he had no additional comments. Consent Agenda. All of the following items may be acted -upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Board Member. A.) Approval of Minutes for August 8, 2013. B.) Approval of Minutes for August 22, 2013 C.) Presentation of the Financial Reports for July 2013. D.) Presentation of Sales Tax Report for July 2013. E.) Presentation on Revenue and Expenses for the Multi -Event Facility Motion was made by Mr. Boyle to approve the consent agenda. Motion was seconded by Ms. Heasley. For: All; Against: None. Motion carried 4 to 0. 8. Briefing, Consideration and Action of a resolution of the Board of the Economic Development Corporation amending, reviewing and approving the investment policy; providing a repealing clause; providing a severability clause; and providing for an effective date. Anna Miranda the City of Cibolo Finance Director gave a briefing to the EDC Corporation on the investment policy and resolution. Mr. Jackson made a motion to approve the resolution on the investment policy for the EDC. Motion was seconded by Mr. Jackson. For: All; Against: None. Motion carried 4 to 0. 9. Briefing, discussion and or appropriate action on establishing a Public Facility Corporation per the Texas Local Government Code (Chapter 303). Mark Luft the EDC Director gave the EDC Corporation an update on private/public projects. Mr. Luft stated that grants are much harder to find. The EDC Corporation requested that Mr. Luft continue to do further research and market analysis on quality housing opportunities. Mr. Luft will give the Board a status update every 30 days on his progress. 10. Discussion, direction and appropriate action regarding future economic projects and opportunities along FM 78 and south of FM 78 including public infrastructure and other private utility requirements for growth within the city limits. A.) Discussion and presentation with regards to the Bison Ridge Project and appropriate action and/or direction to staff which includes items 10 and 10 A. (Staff & Development Team) Ms. Heasley excused herself from this item as a conflict of interest. The Developer and Architect (Erika Blythe/Vance Krebs) briefed the Board on the Bison Ridge Project. This is a 177 acres project with approximately 146 acres residential. There will be a mix use of commercial, multi -family, restaurants and office space. They will be tying this project in with the City's hike and bike trails 11. Workshop on the Downtown Revitalization Action Plan, IH 10 Industrial Park and identification of new short term and long term suggested projects by the EDC Board of Directors which can be undertaken by the EDC. Discuss recommendations to be presented to the City Council at a future date for concurrence based on outcomes during this workshop(s). Mr. Hetzel briefed the Board on the Downtown Revitalization Project. Mr. Hetzel and Mr. Luft stated they would identified some short term project to be developed and that the long term suggestions based on the illustrations provided my MDN were in keeping with the desire of both the EDC Board and the EDC staff. 12. Discussion, direction and appropriate action as determined from the workshop on the Downtown Revitalization Action Plan. The Board of Directors gave Mr. Luft the direction to proceed with the property near the railroad. Mr. Luft will work on the appraisal and will try to have some information to the Board at the next meeting. 13. Discussion and appropriate action on establishing process and procedures relating to economic development programs and initiatives. 1 The Board discussed the process and procedures and stated that each Board member will give guidance to Mr. Luft within two weeks. Mr. Luft will develop a flow chart and send that to all members. 14. Discussion and appropriate action on reviewing the EDC Bylaws and if necessary requesting the City Council to approve the Board of Directors update as determined. Board discussed the EDC Bylaws and they were to send to Mr. Luft their suggested recommendations so he could get a draft sent to all members prior to the next meeting. 15. Discussion and appropriate action relating to a Request for Qualifications (RFQ) regarding professional services to support current and future economic development activities. The ED Board discussed with Mr. Luft going out for a Request for Qualifications (RFQ) on professional services. Mr. Luft stated that he would be developing a draft to present to the Board at the next meeting. 16. Future Agenda & Items of Interest a. Election of Officers b. Agreement with City c. Update on Bison Ridge d. Parking Lot near Railroad and Main St. e. EDC Flow Chart f. Review of RFQ's g. Presentation from Cop Sink h. Job Description for new employee 17. Set a Date and Time for next Meeting— Next meeting scheduled for Thursday, October 17, 2013, at 4:30 pm. 18. Adjournment Ms. Heasley made the motion to adjourn the meeting at 5:45 p.m. Motion was seconded by Mr. Boyle. For: All; Against: None. Motion carried 5 to 0. This notice of Meeting is posted pursuant to the Texas Government Code 551.041 — 551.043 on the front window and bulletin board of the Cibolo Municipal Building, 200 South Main Street, Cibolo, Texas on Thursday, September 12, 2013, at 5:00 p.m. PASSED AND APPROVED THIS 17TH DAY OF OCTOBER 2013 David Peacock President