Min EDC 10/17/2013"City of Choice"
MINUTES
Regular Meeting
Cibolo Economic Development Corporation
200 South Main, Cibolo, Texas 78108
Thursday, October 17, 2013
4:30 P.M.
1. Call to Order— Vice President Evans called the meeting to order at 4:35 p.m.
2. Roll Call — Members Present: Ms. Evans, Mr. Hetzel, Mr. Jackson, Ms. Heasley and Mr. Boyle;
Excused: Mr. Peacock; Absent: Mr. Abel; Staff Present: Mr. Luft, Mr. Herrera, Ms. Cimics and Ms.
Miranda; Council Present: Mayor Hartman, Council Members Hale, Uparoto, Carlton and Castro.
3. Invocation —Moment of Silence
4. Pledge of Allegiance —All in attendance recited the Pledge of Allegiance.
5. Citizens to be Heard (limit remarks to 2 minutes)
This is the opportunity for visitors and guest to address the Board of Directors on an issue that is
relevant to the mission and purpose of the Economic Development Corporation. The Board of
Directors may not debate any non -agenda issue, nor may any action be taken on any non -
agenda issue at this time, however, the Board of Director's may present any factual response to
items brought up by citizens.
None at this time.
6. Opening Remarks by the President, Cibolo Economic Development Corporation.
Due to the long agenda the Vice President elected to proceed with the agenda.
7. Consent Agenda. All of the following items may be acted upon by one motion. No separate
discussion or action on any of the items is necessary unless desired by a Board Member.
A.) Approval of Minutes for September 19, 2013.
B.) Presentation of the Financial Reports for August 2013.
C.) Presentation of Sales Tax Report for August 2013.
Motion was made by Mr. Boyle to approve the consent agenda. Motion was seconded by Mr.
Hetzel. For: All; Against: None. Motion carried 5 to 0.
8. Nomination and Election of the President, Board of Directors.
MS. Evans nominated Mr. Peacock as the President and motion was seconded by Mr. Boyle.
For: All; Against: None. Motion carried 5 to 0.
9. Nomination and Election of the Vice President, Board of Directors.
Mr. Boyle nominated Ms. Evans as Vice President. Motion was seconded by Mr. Jackson. For:
All; Against: None. Motion carried 5 to 0.
10. Nomination and Election of the Secretary, Board of Directors.
Ms. Evans nominated Ms. Heasley as the Secretary. Motion was seconded by Mr. Boyle. For:
All; Against: None. Motion carried 5 to 0.
11. Nomination and Election of the Treasurer, Board of Directors.
Ms. Evans nominated Mr. Jackson as Treasurer. Motion was seconded by Ms. Heasley. For: All;
Against: None. Motion carried 5 to 0.
12. Discussion, appropriate action and direction to staff on a contract between the YMCA and the
City of Cibolo for the operation of the Multi -Event Center.
The City Manager and Mr. Degollado from the YMCA along with Mayor Hartman and Council
Members Liparoto and Hale spoke to the Corporation on this contract. Mr. Hetzel made the
motion to accept the contract and Mr. Jackson seconded the motion. For: All; Against: None.
Motion carried 5 to 0.
13. Presentation by Ty Houser with COP sync, Inc., discussion and direction to staff relating to
possible involvement on the information which was presented.
Presentation given and no action was taken.
14. Briefing, discussion and or appropriate action on establishing a Public Facility Corporation per
the Texas Local Government Code (Chapter 303).
This item was briefed by Mark Luft Economic Development Director. Mr. Luft outlined the
purpose of the Chapter 303 to be utilized as a possible future project. The Board unanimous
approved for Mr. Luft to present professional experts in the field to brief a joint meeting of the
EDC Board and City Council at a later date to create a Public Facility Corporation.
15. Discussion and consideration of action and or direction to staff on a Contract between the
Cibolo Economic Development Corporation and the City of Cibolo for Mutual Professional
Services to support economic development activates.
Mr. Boyle made the motion to approve the Contract between the Cibolo Economic
Development Corporation and the City of Cibolo for Mutual Professional Services to support
economic development activates. Motion was seconded by Ms. Evans. For: All; Against: None.
Motion carried 5 to 0.
16. Discussion and appropriate action on the Downtown Revitalization Action Plan and
identification of new short term suggested project (site located at Main Street & Loop 539 or
other sites within the target area) by the EDC Board of Directors which can be undertaken by
the EDC. Discuss recommendations to be presented to the City Council at a future date for
concurrence based on outcomes during this item.
The Board authorized Mr. Luft to purchase property located at Main and North of the railroad
tracks. Motion was made by Mr. Boyle. Motion was seconded by Ms. Evans. For: All; Against:
None. Motion carried 5 to 0.
17. Discussion and appropriate action on a "Flow Chart" to establishing process and procedures
relating to economic development programs and initiatives.
This item was tabled to the next meeting.
18. Discussion, direction to staff and appropriate action on the proposed job description for the
Business Development Coordinator position.
The Board went over the job description provided by Mr. Luft. They approved the job
description and told MR. Luft to move forward. Motion was made by Mr. Jackson and seconded
by Mr. Boyle. Motion carried 5 to 0.
19. Discussion and appropriate action on reviewing the EDC Bylaws and if necessary requesting the
City Council to approve the Board of Directors update as determined.
The Board decided to form a committee to look at the Bylaws and made recommendations to
the full Board by January 2014. The committee members that were assigned to this task are:
Mr. Boyle, Ms. Heasley and Mr. Jackson.
20. Discussion and appropriate action authorizing staff to proceed with a Request for Qualifications
(RFQ) regarding obtaining legal professional services for the EDC and to be published for
notification to the general public for the purpose to support current and future economic
development activities.
The Board gave approval for Mr. Luft to proceed with the RFQ and to begin advertising in the
City's paper of record. Motion was made by Mr. Boyle and seconded by Ms. Heasley. For: All;
Against: None. Motion carried 5 to 0.
21. Discussion and direction to staff establishing a proposed date and time for the EDC Board of
Directors future meetings possibly during the months of November and or December 2013.
The Board decided due to the holidays they would not meet in November or December unless
necessary.
22. Future Agenda & Items of Interest
1. Status on RFQ process
2. Update on Staff Position
3. Status Report from Committee on the By -Laws
4. Update on the Flowchart
S. Status of acquisition
6. Update on the Public Facility Corporation (Chapter 303 LGC)
23. Set a Date and Time for next Meeting in November, 2013.
Next meeting is scheduled for January 16, 2014.
24. Adjournment
Mr. Hetzel made the motion to adjourn at 6:09 p.m. Motion seconded by Mr. Boyle. For: All;
Against: None. Motion carried 5 to 0.
David Peacock
President