Min EDC 01/16/2014"City of Choice"
Regular Meeting
Cibolo Economic Development Corporation
200 South Main, Cibolo, Texas 78108
Thursday, January 16, 2014
4:30 P.M.
MINUTES
1. Call to Order— Meeting was called to call by President Peacock.
2. Roll Call —Members Present: David Peacock, Donnovan Jackson, Kara Heasley, Pat Evans and
Tony Abel; Members Absent: Mr. Boyle and Mr. Hetzel; Staff Present: EDC Director Mark Luft
and City Secretary Cimics; Council Present: Councilman Garrett, Castro and Hogue; Guest: Jim
Plummer & Kathryn Tapley from Norton, Rose & Fulbright
3. Invocation —Moment of Silence —President Peacock called for a Moment of Silence.
4. Pledge of Allegiance —All in attendance recited the Pledge of Allegiance.
5. Citizens to be Heard (limit remarks to 2 minutes)
This is the opportunity for visitors and guest to address the Board of Directors on an issue that is
relevant to the mission and purpose of the Economic Development Corporation. The Board of
Directors may not debate any non -agenda issue, nor may any action be taken on any non -
agenda issue at this time, however, the Board of Director's may present any factual response to
items brought up by citizens. — None at this time.
6. Opening Remarks by the President, Cibolo Economic Development Corporation.
President Peacock thanked everyone for attending the meeting and gave a special thank you to
the City Council Members that attend the meeting.
Consent Agenda. All of the following items may be acted upon by one motion. No separate
discussion or action on any of the items is necessary unless desired by a Board Member.
A.) Approval of Minutes for October 17, 2013.
B.) Presentation of the Financial Reports for November 2013.
C.) Presentation of Sales Tax Report for November 2013.
Ms. Evans made the motion to approve the consent agenda. Motion was seconded by Mr.
Jackson. For: All; Against: None.
8. Discussion and appropriate action authorizing staff to proceed with a contract regarding
obtaining legal professional services for the CEDC with Norton Rose Fulbright Law Firm.
Seven firms requested proposal and only one firm submitted. The Board of Directors reviewed
the Statement of Qualification from Norton, Rose and Fulbright and after discussion between
the EDC Board and the staff of Norton, Rose Fulbright a contract was offered. Ms. Evans made
the motion to accept the Law Firm of Norton, Rose and Fulbright as the firm to represent the
Economic Development Corporation. Motion was seconded by Ms. Heasley. For: All; Against:
None. Motion carried 5 to 0.
9. Briefing, discussion and or appropriate action on establishing a Public Facility Corporation per
the Texas Local Government Code Chapter 303 and the establishment of an Urban Renewal
Agency per the Texas Local Government Code Chapter 374. (James Plummer with Norton Rose
Fulbright Law Firm)
Mr. Plummer briefed the Board and after his presentation the Board requested that in the
February meeting a detail presentation will be given.
10. Discussion, direction to staff and appropriate action on a revision to the scope of services based
on the revised proposed site redevelopment plan with MDN Architects for the Downtown
Revitalization Action Plan, land acquisition and identification of new short term suggested
project (site located at Main Street & Loop 539 or other sites within the target area) by the CEDC
Board of Directors which can be undertaken by the CEDC. Discuss recommendations to be
presented to the City Council at a future date for concurrence based on outcomes during this
item.
MR. Luft presented a power point presentation demonstrating the revised Downtown Schematic
plan which offered more open space. Board like the design and accepted the concept and voted
to accept design and continue the implementation of the project. Motion was made by Ms.
Heasley and seconded by MS. Evans. For: All; Against: None. Motion carried 5 to 0.
11. Discussion on a request by staff for a budget amendment in the amount of $10,000 relating to
the MDN Architects revised scope of work for the Downtown Revitalization Action Plan with
these funds being allocated by the Fund Balance.
Do to the revised schematic the board authorized an amendment to the budget in the amount
of $10,000. Due to the agenda not having an action this item will be placed on the next agenda
as a consent agenda item.
12. Discussion, direction to staff and appropriate action for a professional service agreement with
Vickrey & Associates, Inc. to provide civil engineering services for the Downtown Revitalization
Action Plan, land acquisition and identification of new short term suggested project (site located
at Main Street & Loop 539 or other sites within the target area) by the CEDC Board of Directors
which can be undertaken by the CEDC.
Ms. Heasley left the meeting due to a conflict of interest. Based on the Board action to approve
the revised schematic it was decided at this time that civil engineering services were necessary.
Mr. Jackson made the motion and it was seconded by Ms. Evans. For: All; Against: None.
Motion carried 4 to 0.
13. Discussion on a request by staff for a budget amendment in the amount of $8,050 relating to
the revised scope of work for the Downtown Revitalization Action Plan as it reflects the need for
civil engineering services by Vickrey & Associates, Inc. with these funds being allocated by the
Fund Balance.
Board discussed this item but due to not having an action on the agenda it will be placed on the
consent agenda for the next meeting. Ms. Heasley returned after the completion of this item.
14. Discussion and consideration of action and or direction to staff on a Contract between the
Cibolo Economic Development Corporation and the City of Cibolo for Mutual Professional
Services to support economic development activates.
Board approved the contract and it will be placed on the City Council agenda for January 28,
2014.
15. Discussion and appropriate action on a "Flow Chart' to establishing process and procedures
relating to economic development programs and initiatives.
This item was tabled and will be placed on the February agenda.
16. Discussion and appropriate action on reviewing the EDC Bylaws and if necessary requesting the
City Council to approve the Board of Directors update as determined.
The Board discussed the By -Laws and had no changes that needed to be made at this time.
17. Discussion and appropriate action to create a Business Retention & Expansion subcommittee of
the Board of Directors.
This item was tabled and will be brought back to the February meeting for discussion.
18. Update on staff Business Development Coordinator.
Mr. Luft stated that he was reviewing all the applications and that interviewing will be
conducted sometime in early February. Mr. Jackson offered to serve on the selection
committee.
19. Future Agenda & Items of Interest — Items 15 and 17 will be on the February agenda. The
financial Report and a update on the hiring process will also be discussed. Mr. Peacock
requested an update on major construction projects in Cibolo.
20. Set a Date and Time for next Meeting —Thursday, February 20, 2014, at 4:30 pm.
21. Adjournment
Ms. Heasley made the motion to adjourn the meeting at 6:36 p.m. Motion was seconded by Mr.
Jackson. For: All; Against: None. Motion carried 5 to 0.
PASSED AND APPROVED THIS 20' DAY OF FEBRUARY 2014.
David Peacock
President