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Min EDC 02/20/2014"City of Choice" MINUTES Regular Meeting Cibolo Economic Development Corporation 200 South Main, Cibolo, Texas 78108 Thursday, February 20, 2014 4:30 P.M. A possible quorum of the City Council may attend the Cibolo Economic Development Corporation meeting. 1. Call to Order— Meeting was called to order at 4:35 p.m. by President Peacock 2. Roll Call — Present: Mr. Peacock, Ms. Evans, Mr. Jackson, Ms. Heasley, and Mr. Abel. Mr. Boyle arrived at 4:38 p.m. and left at 5:54 p.m. Mr. Hetzel arrived at 5:56 p.m. 3. Invocation — Moment of Silence — Mr. Peacock asked everyone in attendance for a Moment of Silence. 4. Pledge of Allegiance —All in attendance recited the Pledge of Allegiance. S. Citizens to be Heard This is the opportunity for visitors and guest to address the Board of Directors on an issue that is relevant to the mission and purpose of the Economic Development Corporation. The Board of Directors may not debate any non -agenda issue, nor may any action be taken on any non - agenda issue at this time, however, the Board of Director's may present any factual response to items brought up by citizens. Amber O'Neal spoke to the EDC on the time of the EDC Meetings and asked the EDC Board if they could consider moving the start time of the meeting to a later time so more citizens could attend. 6. Opening Remarks by the President, Cibolo Economic Development Corporation. Consent Agenda. All of the following items maybe acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Board Member. A.) Approval of Minutes for January 16, 2014. B.) Presentation of the Financial Reports for December 2013. C.) Presentation of Sales Tax Report for December 2013. D.) Approval of a budget amendment in the amount of $10,000.00 relating to the MDN Architects revised schematic scope of work for the Downtown Revitalization Action Plan with funds being allocated from Fund Balance. (This items was discussed at the January 16, 2014, Board of Directors meeting, but due to not having an action item on the agenda it is placed on the February 20, 2014 agenda for action). E.) Approval of a budget amendment in the amount of $8,050.00 relating to the revised scope of work for the Downtown Revitalization Action Plan as it reflects the need for civil engineering services by Vickrey & Associates, Inc. with funds being allocated from Fund Balance. (This items was discussed at the January 16, 2014, Board of Directors meeting, but due to not having an action item on the agenda it is placed on the February 20, 2014 agenda for action). MS. Heasley abstained on this item and left the room. Mr. Abel moved to approve the consent agenda items 7A thru D. Motion was seconded by Mr. Jackson. For: Mr. Peacock, Ms. Evans, Mr. Jackson, Mr. Boyle, and Mr. Abel; Against: None; Abstained: Ms. Heasley. Motion carried 5 to 0. Item 7E Ms. Evans made the motion to approve. Mr. Abel seconded by the motion: For: Mr. Peacock, Ms. Evans, Mr. Jackson, Mr. Boyle, and Mr. Abel; Against: None; Abstained: Ms. Heasley. Motion carried 5 to 0. 8. Discussion/Action and direction to staff regarding MDN Architects and Vickrey & Associates A.) Confirmation of payment B.) Deliverables from scope of work C.) Timeline of those deliverables Presentation was given by Mdn on the Cibolo Downtown Revitalization Phase IV Project Schedule. Phase IV commenced in November 2013 and the overall objective of Mdn is to complete the design along with the Civil Engineering firm and a General Contractor to establish a reliable design and budget for the City's barometer for financing the construction of the Town Square as a private/public community effort into the near future. Payment, scope of work and timeline of deliverables were discussed with the EDC. 9. Discussion and appropriate action on a Flow Chart' to establishing process and procedures relating to economic development programs and initiatives. Mr. Boyle stated that he had nothing to add at this time. 10. Discussion and appropriate action to create a Business Retention & Expansion subcommittee of the Board of Directors. Mr. Boyle and Mr. Jackson were appointed to a Business Retention & Expansion Subcommittee. 11. Update on staff Business Development Coordinator. Mr. Luft briefed on the hiring process and that there were over 200 applicants and 5 were interviewed. Interview team consisted of Mr. Luft, Ms. Cimics and Mr. Jackson. An applicant was selected and was scheduled to start employment on March 10, 2014. 12. Discussion/Action and approval by the Economic Development Board for a budget amendment in the amount of $4,000.00 for the salary relating to the Business Development Coordinator position. The EDC Board talked about the budget amendment. Mr. Jackson stated that the individual that was chosen had several years of experience working in an EDC office. The increase was to match his current salary plus a small increase so not to lose a candidate that was so well qualified for the position. Mr. Boyle made the motion to approve the budget amendment in the amount of $4,000.00. Motion was seconded by Mr. Jackson. For: For: Mr. Peacock, Ms. Evans, Mr. Jackson, Mr. Boyle, Ms. Heasley and Mr. Abel; Against: None. Motion carried 6 to 0. 13. Report on current projects under or near construction. Mr. Luft went over a list of project that were under construction and many that were near the construction phrase and briefed the ED Board on the status of each project. 14. Discussion and possible action to change future meetings start time to 6:00 pm. The City Secretary explained to the Board why the item was on the agenda. There was much discussion on this item by the EDC Board. Ms. O'Neal spoke again on the change of time so citizens could attend and Mayor Jackson also spoke to the Board. Mr. Peacock indicted that the Board would take Ms. O'Neal's comments into consideration. Mr. Boyle made the motion to change the meeting time to 6:00 p.m. Motion was seconded by Mr. Abel. For: For: Mr. Peacock, Ms. Evans, Mr. Jackson, Mr. Boyle, Ms. Heasley and Mr. Abel; Against: None. Motion carried 6 to 0. Mr. Boyle had another meeting to attend and left after this item was completed. 15. Future Agenda & Items of Interest. ED Board requested an item on social media, business retention and the fifty percent completion on the Downtown Revitalization Action Plan. ED Board also requested a report on the property owners for the Downtown Revitalization Plan. Mr. Hetzel arrived at 5:55 16. Set a Date and Time for next Meeting —Tentatively Thursday, March 20, 2014, at 4:30 pm. 17. Adjournment — Mr. Hetzel made the motion and it was seconded by Ms. Evans to adjourn the meeting at 5:58 p.m.