Min EDC 11/16/2023cibolo*tx
ECONOMIC DEVELOPMENT C O P c
200 South Main Sbeet P.O. Boz 826, Cbob, Texas 78108
Phone: (210) 658-9900 Pax: (210) 658-1687
www.cibobbc.gov
Regular Call Meeting
Cibolo Economic Development Corporation
NOBLE GROUP EVENT CENTER
203 S. MAIN
November 16, 2023
6:30 P.M.
1. Call to Order — Meeting was called to order by the President Mr. Mattingly at 6:30 p.m.
2. Roll Call and Excused Absences
Members Present: Mr. Mattingly, Ms. Qaiyyim, Ms. Christopher, Mr. Ottman, Mr. Hicks, and Mr.
Ottman (arrived 6:38pm). Members Absent: Mr. Triesch. Mr. Hicks made the motion to approve
the absence of Mr. Triesch. Motion was seconded by Ms. Qaiyyim. For: All; Against: None. Motion
carried 4 to 0.
3. Invocation —Moment of Silence —Mr. Mattingly called for a Moment of Silence.
4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance.
5. Public Hearing
A. The Cibolo Economic Development Corporation will hold a public hearing related to the
expenditure of the Corporation's funds for on-site improvements for businesses to promote
or develop new or expanded business enterprises (`Business Improvement Grant Project")
at 413 N Main St. in Cibolo, Texas.
The public hearing was opened by the President, Mr. Mattingly at 6:32 pm. No one wish
to speak on this item and Mr. Mattingly closed the public hearing at 6.33 p.m.
6. Citizens to be Heard (limit remarks to 3 minutes)
This is the only time during the CEDC Board Meeting that a citizen can address the Board of
Directors. It is an opportunity for visitors and guests to address the Board of Directors on any issue
to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the
start of the meeting. The Board of Directors may not debate any non -agenda issue, nor may any
action be taken on any non -agenda issue at this time; however, the Board of Directors may present
any factual response to items brought up by citizens. (Attorney General Opinion - JC -0169) (Limit
of three minutes each.) All remarks shall be addressed to the Board of Directors as a body. Remarks
may also be addressed to any individual member of the Board of Directors so long as the remarks
are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to
the member or any attendee. Any person violating this policy may be requested to leave the
meeting, but no person may be requested to leave or forced to leave the meeting because of the
viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any
matter regarding the Cibolo EDC or on an agenda item and have this item read at this meeting,
please email pcimics@cibolotx.gov and vchapman@cibolotx.gov or telephone 210-566-6111
before 5:00 pm the date of the meeting.
No individual signed up to speak during this item.
7. Consent Agenda — Consent Items (General Items)
(All items listed below are considered to be routine and non -controversial by the Board of Directors
and will be approved by one motion. There will be no separate discussion of these items unless a
Board Member requests, in which case the item will be removed from the consent agenda and will
be considered individually.)
A. Approval of Minutes for the July 20, 2023, August 17, 2023, and September 21, 2023, Regular
Call Meeting.
B. Approval of Financial and Sales Tax Reports for August and September 2023.
C. Approval of Reimbursement to the City of Cibolo General Fund for staff time working on
Cibolo Economic Development Corporation projects for September and October 2023.
Ms. Qaiyyim made the motion to approve the consent agenda. Motion was seconded by Mr.
Hicks. For: All; Against: None. Motion carried 4 to 0.
8. Agenda Items for Individual Consideration
A. Presentation, discussion, and/or possible action regarding a Business Improvement Grant
(BIG) application in the amount of up to $15,000.00 reimbursed for on-site improvements for
an existing business located at 413 N Main St.
Mr. Hicks made the motion to approve a Business Improvement Grant (BIG) application in the
amount of up to $15,000.00 reimbursed for on-site improvements for an existing business
located at 413 N Main St. Motion was seconded by Ms. Qaiyyim. For: All; Against: None.
Motion carried 5 to 0.
B. Presentation of Cibolo EDC Financial Statements by City of Cibolo Director of Finance, Anna
Miranda
Ms. Miranda briefed the EDC Board on Cibolo Sales Tax History, Budget, Revenue and
Expense —FY 2023, Fund Balance, Sales Tax Forecast, and Budget Highlights.
C. Presentation, discussion, and/or appropriate action to submit a Request for Proposals for Legal
Services for the Cibolo Economic Development Corporation
Ms. Qaiyyim made the motion to approve a Request for Proposals for Legal Services for the
Cibolo Economic Development Corporation. Motion was seconded by Ms. Christopher. For:
All; Against: None. Motion carried 5 to 0.
D. Presentation, discussion, and/or action on an Incentive Policy for the Cibolo EDC intended to
better define, standardize, and professionalize the incentives process in Cibolo
This report included two parts: the Incentive Policy which outlines different types of incentives
currently available for consideration by the City of Cibolo and the Cibolo EDC. The second
part is a Procedures & Application document which is intended to streamline and standardize
the economic incentive process. The EDC talked about item A Financial Investment in
Improvements — to cap improvement to 5 million. Item C. Fee -Based Incentives the EDC ask
for the fee to be removed. Irem G. Guaranteed Incentives EDC would like to possibly lower
the 80% Building Fee Permit.
E. Discussion, direction, and/or action regarding a potential land exchange between the City of
Cibolo and the Cibolo EDC.
Mr. Hicks recused himself for this item as he represents the Park Committee and the Land
Swap Committee. Ms. Qaiyyim made the motion to move forward with the Survey and Mets
and Bounds regarding a potential land exchange between the City of Cibolo and the Cibolo
EDC. Motion was seconded by Ms. Christopher. For: All; Against: None. Motion carried 4 to
0.
F. Discussion, direction, and/or action regarding next steps for EV charging stations at the City -
owned parking lot on South Main Street.
The Economic Development Board gave direction to come back in January with a grant
application.
G. Discussion, direction, and/or action regarding update on recent break-ins and damage at EDC
Property
Mr. Ottman made the motion for the Economic Development Corporation to enter into
agreement with the City Fire Department and for the President to sign the agreement. Motion
was seconded by Ms. Qaiyyim. For: All; Against: None. Motion carried 5 to 0.
H. Discussion, direction, and/or action involving updates regarding the Cibolo Master Plan
project.
The Master Plan Sub Committee Members briefed the EDC members that the Master Plan
Committee presently are looking at Land Use and what will make since for the future. The next
meeting is scheduled for 301 of November 2023.
I. Discussion, direction, and/or action involving updates regarding the Cibolo EDC Strategic Plan
project.
No information was provided at this meeting.
Discussion, direction, and/or action involving updates regarding the Cibolo EDC IH -10
Corridor Study project.
Ms. Qaiyyim stated that the talked about the I-10 area and what they wanted in these areas.
K. Discussion, direction, and/or action regarding holding the Cibolo EDC Regular Call Meeting
tentatively scheduled for December 21, 2023
Mr. Hicks made the motion to cancel the December 2023 meeting. Motion was seconded by
Ms. Christopher. For: Yes; Against: None. Motion carried 5 to 0.
9. Executive Session
The Cibolo Economic Development Corporation (EDC) Board of Directors, as authorized by
Sections 551.071 and 551.087 of the Texas Local Government Code (Texas Open Meetings Act),
will in closed session either (1) consult with the Cibolo EDC's attorney regarding legal issues
involving economic development negotiations, offers, and related matters from and/or to business
prospects within the City of Cibolo, Texas; and/or (2) deliberate regarding (a) commercial or
financial information that the Cibolo EDC has received from a business prospect that the Cibolo
EDC seeks to have locate, stay, or expand within the City of Cibolo, Texas and with which the
Cibolo EDC is conducting economic development negotiations; or (b) the offer of a financial or
other incentive to a business prospect.
A. Project Gateway
The EDC Board went into Executive Session at 8:51 p.m.
10. Reconvene into Regular Session and take/or give direction or action, if necessary, on items
discussed in the Executive Session
EDC Board reconvened into Regular Session at 9:26 p.m. No action taken.
11. Items for Future Agendas
Reports from Sub -Committee's and grant application for EV, charging stations.
12. Set a Date and Time for the next Meeting — Tentatively — December 21, 2023, at 6:30 p.m.
Next meeting is scheduled for January 18, 2024. The meeting will be held back at the City Hall.
13. Adjournment
Mr. Hicks made the motion to adjourn the meeting at 9:27 p.m. Motion was seconded by Mr.
Ottman. For: All; Against: None. Motion carried 5 to 0.
PASSED AND APPROVED THIS 18TH DAY OF JANUARY 2024.
Chairman
Economic Development rporation