Min CC 12/12/2023)-C X 0
'City of Choice"
CIBOLO CITY COUNCIL
NOBLE GROUP EVENT CENTER
203 S. Main
Cibolo, Texas 78108
December 12, 2023
6:30 p.m. to 11:30 p.m.
MINUTES
1. Call to Order — Meeting was called to order by Mayor Allen at 6:30 p.m.
2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson,
Councilman Roberts, Councilman Mahoney, Councilman Hetzel, and Councilman Hicks.
Members Absent: Councilwoman Cunningham and Councilwoman Sanchez -Stephens.
Councilman Hicks made the motion to excuse both Councilwoman Cunningham and Sanchez -
Stephens. Motion was seconded by Councilman Benson. For: All; Against: None. Motion carried
5 to 0. Councilwoman Sanchez -Stephens arrived at 6:52 p.m. Councilwoman Cunningham
arrived at 7:17 p.m.
3. Invocation — Invocation was given by Councilman Hicks.
4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance.
5. Presentation
A. Recognition of Jason Fore for 5 years of service to the City of Cibolo.
Mr. Reed presented the 5 year of service award to Police Sergeant Jason Fore.
B. Presentation from the Sons of the American Revolution.
Mayor Allen tabled this item until the January meeting.
6. Public Hearings
A. The City of Cibolo City Council will conduct a public hearing regarding a proposed
amendment to Article 4, Zoning Regulations, Section 4.7.4.3, Mixed Use Regional
Employment Center (MURE) District Regulations, of the City's Unified Development Code
(UDC), to allow vehicle towing facilities and vehicle storage in MURE zoning districts.
Mayor Allen opened the public hearing at 6:39 p.m. No one wished to speak on this matter
and Mayor Allen closed the public hearing at 6:39 p.m.
B. The City of Cibolo Council will conduct a public hearing regarding a proposed amendment
to Article 17 Landscaping Regulations, Section 17.1.J.3.B, to reduce the 15' Landscape
Buffer requirements in the Old Town District when an off-street parking or vehicular use
area abuts a public right-of-way.
Mayor Allen opened the public hearing at 6:41 p.m. Mr. Jackson stated that the properties on
Main Street make it very hard for property owners to build a sidewalk. When the city redid
the road they put sidewalks on one side of the street and a drainage ditch on the other. For
my business it would be almost impossible, and the cost would be an enormous amount to
money. Mr. Rodney stated that he was in favor of variance request. Mayor Allen closed the
public hearing at 6:43 p.m.
C. The City of Cibolo City Council will conduct a public hearing regarding a proposed
amendment to the Article 13 Use Table to remove a Conditional Use Permit (CUP) for a
manufactured home from the SF -2 Single -Family Residential zoning district.
The public hearing was opened by Mayor Allen at 6:46 p.m. Ms. Latimer stated that she takes
some blame for this being changed in the UDC. Ms. Latimer was the chairman of Planning
& Zoning Commission, and this was brought up to help those that were legacy homeowners.
The P&Z was informed that this would never be used in a subdivision. If the city wants to
allow this it should be called SF -2 Manufacture Homes. Mayor Allen closed the public
hearing at 6:49 p.m.
D. The City of Cibolo City Council will conduct a public hearing regarding a proposed
amendment to Appendix A of the Unified Development Code, Article 20, Subdivision
Regulation to amend certain requirements for Final Acceptance of Public Improvements.
Mayor Allen opened the public hearing at 6:51 p.m. No one wished to speak on this item and
Mayor Allen closed the public hearing at 6:52 p.m.
E. The City of Cibolo will conduct a public hearing to hear public testimony regarding a
variance request to UDC Sec. 18.17.A to waive the requirement for sidewalks for certain real
property located at 508 North Main Street, legally described as Lot 2, Northside Addition,
32 AC.
The public hearing was opened by Mayor Allen at 6:54 p.m. Mr. Jackson states that when
the city repaved the road the city has a 20ft easement. The city only did sidewalks on one
side of the street. This item would only effect three to four homes. The cost would be
enormous and there would be lots of challenges. Mayor Allen closed the public hearing at
6:58 p.m.
F. The City of Cibolo City Council will conduct a public hearing to hear public testimony
regarding a rezoning for 2.227 located at 12090 (IH -10 West, legally described as ABS: 134
SUR: JOSE FLORES 2.227 AC, from the current zoning of General Commercial (C-4)
District to Agricultural — Homestead (AG).
The public hearing was opened by Mayor Allen at 7:00 p.m. No one wished to speak, and
Mayor Allen closed the public hearing at 7:00 p.m.
7. Citizens to be Heard
This is the only time during the Council Meeting that a citizen can address the City Council. It
is the opportunity for visitors and guests to address the City Council on any issue to include
agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of
the meeting. The City Council may not debate any non -agenda issue, nor may any action be taken
on any non -agenda issue at this time; however, the City Council may present any factual response
to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes
each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed
to any individual member of the Council so long as the remarks are (i) about matters of local
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public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee.
Any person violating this policy may be requested to leave the meeting, but no person may be
requested to leave or forced to leave the meeting because of the viewpoint expressed. This
meeting is livestreamed. If anyone would like to make comments on any matter regarding
the City of Cibolo or on an agenda item and have this item read at this meeting, please
email pcimics n cibolotx.gov and vchaumankcibolotx.eov or telephone 210-566-6111
before 5:00 pm the date of the meeting.
The following individuals signed in to speak during this item: Mr. Black spoke, and he was given
the three minutes from Mr. Nienstedt. Mr. Black provided a folder with pictures of the
Haeckerville Road Streets and Drainage Project to the Mayor and all Councilmembers. He stated
his purpose to speak tonight was to bring council an update from the resident's perspective on
the construction progress. Ms. Titterington thanked Cibolo for a great parade. She informed the
council on several ribbon cuttings in January. Ms. Latimer spoke on Tolle Road and her husband
gave her his three minutes. She talked about the need for it to be repaired but also understands
that a sewer line has to be installed. Ms. Latimer stated just fix the road there are no homes on
that road. Mr. MacLauchlan also spoke on Tolle Road. He thanked staff for the town hall
meetings on this subject. He stated that he had talked with his neighbors about this road. With
the twenty-year plan he had some concerns but with no plans or acquisition of land plans it's
hard to say yes to this plan. He is for it but not without plans. The five-year plan is a mil and
overlay, a road they could drive on without tearing up their cars. Mr. Boyd sent in an email that
was read by the City Secretary.
8. Consent Agenda — Consent Items (General Items)
(All items listed below are considered to be routine and non -controversial by the council and
will be approved by one motion. There will be no separate discussion of these items unless a
Council member requests, in which case the item will be removed from the consent agenda.)
A. Approval of the minutes of the regular City Council Meeting held on November 14, 2023.
B. Approval of the Final Plat of Barsalou Estates Subdivision.
C. Approval of the Preliminary Plat of Steele Creek Unit 4A Subdivision.
D. Approval to authorize the City Manager to complete the purchase order process to
purchase a Falcon 6 -Ton Asphalt "Hot Box" Trailer from Cooper Equipment, San
Antonio, Texas in the amount of Eighty -Eight Thousand, Two Hundred Sixty -Seven
Dollars and Zero Cents ($88,267.00).
E. Approval to authorize the City Manager to complete the purchase order process to
purchase a 2023 John Deere 320P Backhoe from RDO Equipment, New Braunfels, Texas
in the amount of One Hundred Thirty -Three Thousand, Eight Hundred Twenty -Seven
Dollars and Ten Cents ($133,827.10).
F. Approval to authorize the City Manager to execute the required purchase orders to
purchase residential and commercial water meters as needed for inventory with Hydro Pro
Solutions, LLC, in the amount of One -Hundred Forty Thousand Dollars and Zero Cents
($140,000.00).
G. Approval to authorize the City Manager to execute purchase orders to purchase water
meters and transponders as needed for ongoing water system maintenance with HydroPro
Solutions, LLC., in an amount not to exceed Sixty -Five Thousand Dollars ($65,000).
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Councilman Hicks made the motion to approve the consent agenda. Motion was seconded
by Councilman Roberts. A roll call vote was taken Councilman Benson — Yes,
Councilman Roberts — Yes, Councilman Mahoney — Yes, Councilwoman Cunningham —
Yes, Councilwoman Sanchez -Stephens — Yes, Councilman Hetzel — Yes, and Councilman
Hicks — Yes. Motion carried 7 to 0.
9. Staff Update
A. Administration
a. CIP Projects —Mr. Reed went over the City of Cibolo's CIP Project to include Tolle Road.
b. Recap of the City's Recognition Awards Ceremony — Ceremony was held on December
Vh. Mr. Reed thanked the Councilmembers that had the opportunity to attend. He also
thanked them for helping to serve the food to the employees.
c. Recap of the City's Holiday Parade — Cibolo's 10`h Annual Holiday Parade was another
very successful event for the city this year. We had over 80 entries and it took two hours for
the parade. We had a rainy start but before the parade started the sun came out. We had a
large crowd watching from beginning to end.
d. Update on the remodel of City Hall and the Public Works building — North wing (City
Manager's Office, City Secretary's Office, and Court moved in the beginning of December.
South wing will begin moving next week. Council Chamber is taking shape and will be ready
for all meeting starting in January. Public Work has moved into their new facility which
brings them more room for the employees.
B. Police Department — Update in packet
C. Animal Services — Update in packet
10. Discussion/Action
A. Discussion/Action on the removal, appointments, and re -appointments to Planning and
Zoning Commission, Board of Adjustments, Capital Improvement Program (CIP)
Committee, Charter Review Committee, Master Plan Committee, Youth Council, Cibolo
Economic Development Corporation Board, Animal Advisory Board, and all other
Committees, Commissions and Boards.
Councilman Hetzel made the motion to appoint Mr. Thompson to the Planning & Zoning
Commission for District 6. Motion was seconded by Councilman Hicks. For: All; Against:
None. Motion carried 7 to 0.
11. Executive Session
The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section
551.071, Consultation with Attorney, 551.087 Economic Development and 551.074 Personnel
Matters to discuss the following:
A. Status of the negotiations of the GVSUD v. City of Cibolo Litigation.
B. Economic Development Updates
C. Discussion regarding the City Manager's Performance Evaluation
D. Discussion regarding zoning violation
E. Final Plat of Cibolo Farms Unit 1 pursuant to TLGC 212.0095.
F. City Attorney Legal Services
The Council convened into Executive Session at 7:55 p.m. to discuss the above items.
12. Open Session
Reconvene into Regular Session and take/or give direction or action, if necessary, on items
discussed in the Executive Session.
The Council reconvened into Regular session at 10:57 p.m.
Councilman Roberts made the motion to approve a 7% pay increase and a 15 -month
extension of the City Manager's contract. Motion was seconded by Councilwoman
Cunningham. For: Councilman Roberts, Councilwoman Cunningham, Councilwoman
Sanchez -Stephens, and Councilman Hetzel; Against: Councilman Benson, Councilman
Mahoney, and Councilman Hicks. Motion carried 4 to 3.
13. Resolution
A. Approval/Disapproval of a Resolution of the City of Cibolo appointing a City Attorney to
provide legal services.
Councilman Roberts made the motion to table this item until the fust meeting in January.
Motion was seconded by Councilwoman Cunningham. For: Councilman Roberts,
Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens,
and Councilman Hetzel; Against: Councilman Benson and Councilman Hicks. Motion
carried 5 to 2.
14. Ordinances
A. Approval/Disapproval of an Ordinance of the City of Cibolo for an amendment to Article 4,
Zoning Regulations, Section 4.7.4.3, Mixed Use Regional Employment Center (MURE)
District Regulations, of the City's Unified Development Code (UDC), to allow vehicle
towing facilities and vehicle storage in MURE zoning districts.
Councilman Hicks made the motion to approve the Ordinance of the City of Cibolo for an
amendment to Article 4, Zoning Regulations, Section 4.7.4.3, Mixed Use Regional
Employment Center (MURE) District Regulations, of the City's Unified Development Code
(UDC), to allow vehicle towing facilities and vehicle storage in MURE zoning districts.
Motion was seconded by Councilwoman Cunningham. A roll call vote was taken.
Councilman Hicks — Yes, Councilman Hetzel — Yes, Councilwoman Sanchez -Stephens —
Yes, Councilwoman Cunningham — Yes, Councilman Mahoney — Yes, Councilman Roberts
— Yes, and Councilman Benson — Yes. Motion carried 7 to 0.
B. Approval/Disapproval of an Ordinance of the City of Cibolo for an amendment to Article 17
Landscaping Regulations, Section 17.1.133, to reduce the 15' Landscape Buffer
requirement in the Old Town District when an off-street parking or vehicle use area abuts a
public right-of-way.
Councilman Roberts made the motion to approve the City of Cibolo for an amendment to
Article 17 Landscaping Regulations, Section 17.113.13, to reduce the 15' Landscape Buffer
requirement in the Old Town District when an off-street parking or vehicle use area abuts a
public right-of-way. Motion was seconded by Councilman Mahoney. A roll call vote was
taken. Councilman Benson — Yes, Councilman Roberts — Yes, Councilman Mahoney — Yes,
Councilwoman Cunningham — Yes, Councilwoman Sanchez -Stephens — Yes, Councilman
Hetzel — Yes, and Councilman Hicks — Yes. Motion carried 7 to 0.
C. Approval/Disapproval of an Ordinance of the City of Cibolo for an amendment to Appendix
A of the Unified Development Code, Article 20, Subdivision Regulations to amend certain
requirements for Final Acceptance of public improvements.
Councilman Benson made the motion to approve the Ordinance of the City of Cibolo for an
amendment to Appendix A of the Unified Development Code, Article 20, Subdivision
Regulations to amend certain requirements for Final Acceptance of public improvements.
Motion was seconded by Councilwoman Cunningham. A roll call vote was taken.
Councilman Hicks — Yes, Councilman Hetzel — Yes, Councilwoman Sanchez -Stephens —
Yes, Councilwoman Cunningham — Yes, Councilman Mahoney — Yes, Councilman Roberts
— Yes, and Councilman Benson — Yes. Motion carried 7 to 0.
15. Discussion/Action
A. Approval/Disapproval of the Final Plat of Cibolo Farms Unit 1 Subdivision.
Councilman Benson made the motion to approve the Final Plat of Cibolo Farms Unit 1
Subdivision. Motion was seconded by Councilman Hicks. A roll call vote was taken.
Councilman Benson — Yes, Councilman Roberts — Yes, Councilman Mahoney — Yes,
Councilwoman Cunningham — Yes, Councilwoman Sanchez -Stephens — Yes, Councilman
Hetzel — Yes, and Councilman Hicks — Yes. Motion carried 7 to 0.
B. Discussion/Action to authorize the City Manager to execute a contract with D&D
Contractors, Inc., Cibolo, Texas, for the reconstruction of Dean Road, Lower Seguin Road,
and Bolton Road for the base bid (City Portions) in the amount of Five Million, One Hundred
Eighty -Three Thousand, Four Hundred Sixty -Two Dollars and Forty -Six Cents
($5,183,462.46) OR if the County Commissioners take formal action to fund the County
portion in the amount of One Million, One Hundred Forty -Seven Thousand, Seven Hundred
Fifty -Five Dollars and Two Cents ($1,147,755.02) to amend the contract for a total amount
of Six Million, Three Hundred Thirty -One Thousand, Two Hundred Seventeen Dollars and
Forty -Eight Cents ($6,331,217.48).
Councilman Hicks made the motion to authorize the City Manager to execute a contract with
D&D Contractors, Inc., Cibolo, Texas, for the reconstruction of Dean Road, Lower Seguin
Road, and Bolton Road for the base bid (City Portions) in the amount of Five Million, One
Hundred Eighty -Three Thousand, Four Hundred Sixty -Two Dollars and Forty -Six Cents
($5,183,462.46) OR if the County Commissioners take formal action to fund the County
portion in the amount of One Million, One Hundred Forty -Seven Thousand, Seven Hundred
Fifty -Five Dollars and Two Cents ($1,147,755.02) to amend the contract for a total amount
of Six Million, Three Hundred Thirty -One Thousand, Two Hundred Seventeen Dollars and
Forty -Eight Cents ($6,331,217.48). Motion was seconded by Councilwoman Cunningham.
For: All; Against: None. Motion carried 7 to 0.
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C. Discussion/Action on the Preliminary Acceptance of Public Infrastructure for Mesa Western
Subdivision Unit 2.
Councilwoman Cunningham made the motion to approve the Preliminary Acceptance of
Public Infrastructure for Mesa Western Subdivision Unit 2 to include: Water: 3,644 LF for a
total valuation of $317,198.00; Sanitary Sewer: 3,906 LF fora total valuation of $500,141.50;
Drainage: total valuation of $482,164.00; Street: 2,861 LF with a total valuation of
$569,615.00; SEarthwork/Clearing/SWPPP total valuation of $437,707.75. Total valuation
of accepted Public Infrastructure Improvements dedicated to the City of Cibolo
$2,306,826.25. Motion was seconded by Councilman Roberts. A roll call vote was taken.
Councilman Hicks — Yes, Councilman Hetzel — Yes, Councilwoman Sanchez -Stephens —
Yes, Councilwoman Cunningham — Yes, Councilman Mahoney — Yes, Councilman Roberts
— Yes, and Councilman Benson — Yes. Motion carried 7 to 0.
D. Discussion/Action regarding setting an official date for Cibolofest 2024.
Councilman Hicks made the motion for staff to check on the availability of the carnival for
Cibolofest for 2024 for either October 12'h or October 19th. Motion was seconded by
Councilman Hicks. A roll call vote was taken. Councilman Hicks — Yes, Councilman Hetzel
— Yes, Councilwoman Sanchez -Stephens — Yes, Councilwoman Cunningham — Yes,
Councilman. Mahoney — Yes, Councilman Roberts — Yes, and Councilman Benson — Yes.
Motion carried 7 to 0.
E. Discussion/Presentation on the Status of Grant Opportunities.
Councilman Benson made the motion to table item 15E, 15I, and 15K until the January 9,
2024 Council Meeting. Motion was seconded by Councilman Mahoney. For: All; Against:
None. Motion carried 7 to 0.
F. Discussion/Presentation on an overview of the Cibolo Police Department.
Chief Andres gave a Police Department Organization Overview to the City Council. His
report covered crime overview, patrol operations, reactive vs. proactive policing, community
engagement, staffing levels and technology. The Council would like to see more information
on the Automatic License Plate Recognition cameras and the actual cost for Cibolo and
reoccurring cost. The Council would also like to have a quarter report from the Police Chief.
G. Discussion/Action to authorize the City Manager to execute the CRWA Partial Assignment
of Capacity in the Mid -Cities Water Transmission Pipeline.
Councilman Hicks made the motion to authorize the City Manager to execute the CRWA
Partial Assignment of Capacity in the Mid -Cities Water Transmission Pipeline. Motion was
seconded by Councilwoman Cunningham. A roll call vote was taken. Councilman Benson —
Yes, Councilman Roberts — Yes, Councilman Mahoney — Yes, Councilwoman Cunningham
— Yes, Councilwoman Sanchez -Stephens — Yes, Councilman Hetzel — Yes, and Councilman
Hicks — Yes. Motion carried 7 to 0.
H. Discussion/Action to authorize the City Manager to direct our engineering team to complete
the construction plans for the Tolle Road project (selection of either the 5 Year or 20 Year
pavement design) and, if needed to amend the FY24 budget. In addition, authorize the City
Manager to direct the engineering team to complete the plans for the sanitary sewer main
project.
Councilman Benson made the motion to table this item. Motion was seconded by
Councilman Hicks. For: All; Against: None. Motion carried 7 to 0.
I. Discussion concerning the Cibolo Youth Council composition and objectives.
This item was tabled see item 15E for details.
J. Discussion/Action to address Parkland Naming Rights to allow the Schaezler family name
and provide a Historical Marker as an Amendment to Sales Agreement ("Agreement')
between Marguerite Ann Bonnes ("Property Owner") and the City of Cibolo, Texas, to
purchase parkland and authorize the City Manager to sign the Agreement.
Councilwoman Cunningham made the motion to approve Parkland Naming Rights to allow
the Schaezler family name and provide a Historical Marker as an Amendment to Sales
Agreement ("Agreement') between Marguerite Ann Bonnes ("Property Owner") and the
City of Cibolo, Texas, to purchase parkland and authorize the City Manager to sign the
Agreement. Motion was seconded by Councilman Benson. For: All; Against: None. Motion
carried 7 to 0.
K. Discussion on crime prevention strategies.
This item was tabled see item 15E for details.
L. Discussion/Action on No Thru Truck traffic in Cibolo Vista.
Councilman Hicks made the motion to approve the placement of No Thru Truck traffic in
Cibolo Vista. Motion was seconded by Councilman Roberts. For: All; Against: None. Motion
carried 7 to 0.
M. Discussion from Councilmembers that have attended seminars, events, or meetings.
Councilwoman Cunningham talked about helping the ranchers with tall grass and trash over
by Stonebrook and Cibolo Valley Ranch after the parade on Saturday.
N. Discussion on items the City Council would like to see on future agendas.
The Council will send any request to the City Secretary by 8 a.m. January 2nd
O. Discussion/Action on the review and confirmation of all upcoming special meetings and
workshops and scheduling the time, date and place of additional special meetings or
workshops.
The City Secretary will be sending calendar invites for several upcoming meetings.
16. Adiournment —Councilman Mahoney made the motion to adjourn the meeting at 11:57 p.m.
Motion was seconded by Councilwoman Cunningham. For: All; Against: None. Motion carried
7to0.
PASSED AND APPROVED THIS 9TH DAY OF JANUARY 2024.
Mark Allen
Mayor ,
ATTEST^
Peggy Cimics, TRMC
City Secretary