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Min CC 08/22/1995 - Regualr/Public Hearing r MINUTES OF PUBLIC HEARING AND CITY COUNCIL H�EETING THE CITY COUNCIL OF CIBOLO CONDUCTED A BUDGET WORKSHOP AT 6:00 P.M. , TUESDAY, AUGUST 22, 1995 PRIOR TO THE CITY COUNCIL REGULAR MEETING. AT 6:30 P.M. , THE CITY OF CIBOLO HAD A PUBLIC HEARING ON CLOSEOUT OF THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS GRANT PROJECT THAT PRODUCED A MASTER PLAN FOR THE CITY OF CIBOLO. THE CIBOLO CITY COUNCIL THEN CONVENED IN A REGULARLY SCHEDULED MEETING ON TUESDAY, AUGUST 22, 1995, AT 7:00 P.M. AT THE MUNICIPAL BUILDING, 109 SOUTH MAIN STREET, CIBOLO, TEXAS. THE FOLLOWING WAS THE ORDER OF BUSINESS: I. CITY COUNCIL BUDGET WORKSHOP A.CALL TO ORDER AT 6:00 PM. Mayor Sam Bauder called the meeting to order. B.DISCUSSION ON THE PROPOSED FY 95-96 BUDGET The Council discussed the adoption of the proposed budget and tax rate. Particular attention was given to adjusting employee salaries. There was also a request from the Director of Public Safety to hire a part-time clerk. The Council agreed to continue the discussion at the evenings regularly scheduled City Council meeting. The Council then recessed until the start of the public hearing. II. CONVENE A PUBLIC HEARING ON CLOSEOUT OF THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS GRANT PROJECT THAT PRODUCED A MASTER PLAN FOR THE CITY OF CIBOLO A. CALL TO ORDER AT 6:30 P.M. Mayor Sam Bauder called the meeting to order. III. ROLL CALL. Mayor Bauder announced that all members were present. IV. INVOCATION. Councilman Bob Glisar gave the opening prayer. V. PLEDGE OF ALLEGIANCE. Mayor Bauder led the pledge. VI. CITIZENS TO BE HEARD. (LIMIT 3 MINUTES EACH) A. CITIZEN COMMENTS Jocyln Murphy of Community Development Inc. discussed the final steps needed to close out the project and requested signatures from the Mayor on documents that were to be sent to the Texas Department of Housing and Community Affairs. B. Recess until 7:00 p.m. Regular Council Meeting Bob Glisar moved for adjournment until the start of the regular meeting. VII. CALL TO ORDER THE CITY COUNCIL MEETING Mayor Bauder called the meeting to order at 7:00 p.m. VIII. CONSENSUS ITEMS: A. APPROVAL OF MINUTES OF AUGUST 8, 1995 Councilman Glisar moves for approval, second by Councilman Chuck Ridge. Approved. IX. APPROVAL OF A VARIANCE TO PLACE A MODULAR HOME ON PROPERTY OWNER BY THE ROBISONS ON HACKERVILLE ROAD NEAR FM78 Councilman Jeff Miller asked if we were required to send notice to property owners within 200 feet. Chuck Balcar noted that State Law requires this measure for changes in zoning district and not for variances. (However, such notices were mailed as they may be required by the existing Zoning Ordinance of the City of Cibolo. ) Administrative intern Albert Uresti gave a report on the action taken by the Planning and Zoning Commission. Councilman Ridge moved for approval of the variance with the requirements adopted by the Planning and Zoning Commission: (1) the modular home must be 28 ' by 561 ; (2) the home must have matching skirting; (3) the owners must apply and receive a building permit prior to installation of the home; and (4) the variance is for an indefinite period provided that requirements 1,2,and 3 are met. Mark Buell seconded. Approved. X. DISCUSSION/ACTION ON CLOSEOUT OF TDHCA GRANT AND ADOPTION OF CITY OF CIBOLO MASTER PLAN Jocyln Murphy described the closeout procedure and promised delivery of the sets of complete documents within a week. Mr. Buell recommended closeout and second was by Mr. Miller. Approved. XII. DISCUSSION/ACTION ON MEASURES RELATED TO ADOPTION OF THE FY 1995-96 BUDGET FOR THE CITY OF CIBOLO The Mayor we were down to discussion of salaries and the part- time clerk for the Police Department. Councilman Buell recommended a compromise proposal. Mr. Balcar pointed out page 8 with the transfer for one police car. The $16, 000 for capital replacement would be transferred to capital expenditure to pay for the second police car. He also pointed out increases in legal services and a new item for Northeast Partnership membership. Mr. Buell said he wanted to bring salaries to a level comparable to other cities. Chuck Ridge moved for adoption of the salary schedule proposed by Mr. Buell. Mr. Glisar seconded. Motion approved. Wes Suiter asked for a part-time clerk. He said that no new or additional equipment would be needed and the only cost would be salary and benefits. After some discussion, Mr. Buell moved for adding a police clerk at $6.00 per hour for 20 hours per week. Mr. Glisar seconded it. Approved with Mr. Miller abstaining. Mr. Balcar asked that the Mayor table adoption of the budget and the tax rate adoption until after the Executive Session so that the new numbers could be built into the budget. XIII. DISCUSSION/ACTION ON ADOPTING A TAX RATE FOR FY 1995-96 Tables until later in the meeting. XIV. EXECUTIVE SESSION PURSUANT TO SECTION 551.071 (1) (A) OF THE TEXAS GOVERNMENT CODE CONCERNING DISCUSSIONS WITH THE CITY ATTORNEY The Mayor the Session at 7:35 p.m. A. LITIGATION WITH FORMER CITY ADMINISTRATOR DAVID WALKER B. RECONVENE IN OPEN SESSION AND TAKE NECESSARY ACTION Mayor Bauder called the open session to order at 8:00 p.m. No action was taken. The Council then considered the budget and decided to adopt using fund balance to make up the projected deficit. A budget of $1.066m was to be adopted. with Mr. Miller moving for adoption and a second from Mr. Glisar. Approved by all. t � Councilman Glisar then recommended a total tax rate of .33630 with .20124 going to Maintenance and Operations and .13506 going to debt service. Second by Mr. Buell. Approved by all. Xv. COMMENTS BY COUNCIL MEMBERS Gail Douglas commended a student from the local high school government class for staying through the meeting. Mr. Buell brought the Council up to date on Cibolofest. It will be Saturday, October 21. The next meeting is 6:30 p.m. , September 11 at the City Park. He also was impressed that the Council could go into executive session and come out with a new budget already prepared. Mayor commented that the City had come a long way since his first year when it was done on tablets. Mr. Buell said it was his pleasure to again give the citizens a tax rate decrease. Mr. Miller reported on the latest CRWA meeting: nothing was resolved or settled and no one is sure when the next meeting is scheduled. He said they were talking about running a water line to New Braunfels. He said that the Fire Department was working hard at the Saturday recycling center. XVI. COMMENTS BY STAFF Phyllis Smith thanked the Council for their support and willingness to give pay increases. Keith said that his crew also appreciated the pay increases. Also, The copper and lead sampling were being performed this week. One customer used over 120, 000 gallons on a residential lot. The P & Z will be having a special meeting on September 5 to consider land use assumptions. Ron Flake discussed the problem of big water users and a possible strategy to encourage conservation. Chuck Balcar said that he would have a new intern starting in early September. a ' XVII. CONAENTS BY MAYOR Mayor Bauder stated he was proud of the staff and that the budget process had come along way. He said it was very enjoyable to work with the Council. He said he was glad to be able to lower taxes again. XVIII. ADJOURNMENT Bob Glisar made the motion. APPROVED AND ADOPTED ON THIS DAY OF 1995 Hon. Sam Bauder, Mayor ATTEST: CHARDS RAT,CAR, CITY SECRETARY