ORD 586 2003ORDINANCE # SOLO
SPORTS FIELD AND PARK RENTAL POLICY FOR DAILY USE
THIS POLICY ESTABLISHES GUIDELINES FOR THE RESERVATION AND
USE OF PUBLIC FACILITIES AND SHALL APPLY TO ALL PROPERTY
OWNED BY THE CITY OF CIBOLO, TEXAS
WHEREAS, the City Council and Mayor of Cibolo wish to maximize the benefit to the
citizens of the limited recreational facilities that are the property of the City of Cibolo;
and
WHEREAS, it is important that the facilities be made available for public use when
possible; and
WHEREAS, the municipality recognizes the need to provide a reservation system to
allow the efficient use of its facilities;
THEN HEREBY BE IT ORDAINED THAT THE CITY OF CIBOLO DOES
ESTABLISH THIS POLICY AND SUPPLEMENTAL GUIDELINES FOR THE
RESERVATION AND USE OF PUBLIC PARK FACILITIES IN THE CITY OF
CIBOLO. THIS ORDINANCE SHALL TAKE EFFECT UPON PASSAGE,
APPROVAL AND PUBLICATION AS PRESCRIBED BY LAW.
POLICY FOR RESERVATION AND USE OF
RECREATION FACILITIES
All reservations of park facilities use may be confirmed by paying a deposit within 48
hours of making the reservation. Reservations are accepted by phone, (658-9900), mail or
walk in counter, 8:00-4:30 Monday -Thursday and 8:00 until noon on Friday.
Reservations will be considered cancelled if the deposit is not received within 48 hours
of the time that you fust make the reservation.
Payments of rental fees for facility use are due by 4:30 p.m. the day before park use.
EXCEPTION• For weekend rentals all fees must be paid by 4:30 p.m. Thursday.
Failure to pay rental fees by the agreed time results in the cancellation of your
reservation and forfeiture of your deposit.
For all reservations of facilities when less than 48 hours remain before use, deposits and
fees are due AT TIME OF RESERVATION.
Examples:
If you rent a facility for Wednesday evening use, you must pay the deposit by Monday
and pay the fee and collect your permit by 4:30 p.m. on Tuesday. If you reserve the
facility for Sunday use, all fees must be paid by 4:30 p.m. on Thursday.
CANCELLATION POLICY
There will be a full refund of deposit and fees when cancellation occurs by 4:30 p.m. at
least three days (or 72 hours) before day of use. This will allow us the opportunity to
provide the facility to another user. Deposits will be forfeited if you fail to cancel in
writing at least three days prior to your scheduled facility use.
Examples:
If you reserve a facility for Saturday, confirmation of cancellation must be received in
writing by 4:30 p.m. Wednesday.
If you rent a facility on Sunday, cancellation must occur by 4:30 Thursday.
(Fax: 658-1687). You will receive a cancellation confirmation number.
PASSED AND APPROVED ON THIS DAY OF 12003.
Pa
-�
----r
Hon. Charles Rup ert, Mayor
ATTEST:
Yvonne Crriffm, City Secretary
DEPOSIT AND FEE SCHEDULE ARE ATTACHED AS ADDENDUM #1
APRIL, 2003
Meeting room $50.00 + $7.00 hr
Kitchen $50.00 + $3.00 hr
Pavilion $35.00+
$20.00 outlets
Picnic Area $20.00 all day
$ 1.00 hr outlets
$ 1.00 hr lights
Volleyball Court $5.00 hr (no lights)
$15.00 hr (w/lights)
(MIN 2 hr rental)
Ballfield $ 5.00 hr (no lights)
$15.00 hr (w/lights)
(MIN 2 hr rental)
Football/soccer
Concession
$ 5.00 hr
$30.00 all day
(MIN 2 hr rental)
$ 5.00 hr
($30.00 maximum charge)
$100.00 clean deposit $5.00 key deposit
$150.00 clean deposit
$ 50.00 clean deposit
$ 50.00 clean deposit
$ 20.00 clean deposit
$ 20.00 clean deposit
$50.00 clean deposit
$5.00 key deposit
Police Services See Chief Rifle for requirements when alcohol is being consumed
No driving or parking on grass. No alcohol unless previously approved by police department. No trailer
bar-b-ques in the picnic area or pavilion area that have to be moved in by vehicle. No vehicles allowed
beyond barricade posts.