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Min CC 10/24/2023y Or q0 R O U O ftk�� �raawa- CIBOLO CITY COUNCIL NOBLE GROUP EVENT CENTER 203 S. Main Cibolo, Texas 78108 October 24, 2023 6:30 p.m. to 10:30 p.m. Minutes 1. Call to Order— Mayor Allen called the meeting to order at 6:32 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilwoman Sanchez -Stephens, Councilman Hetzel, and Councilman Hicks. 3. Invocation — Invocation was given by Councilman Hicks. 4. Pledge of Allegiance — All in attendance recited the Pledge of Allegiance. 5. Recognition A. Recognition of Miss Teen Cibolo Latina. Mayor Allen recognized Ms. Amiah Briseno as Miss Teen Cibolo Latina. 6. Proclamations A. Proclamation for Municipal Court Week (Ms. Avila and Ms. Shimohata) Councilwoman Cunningham read the proclamation for Municipal Court Week and the Proclamation was given to Ms. Avila, Senior Court Clerk and Ms. Shimohata, Court Clerk. 7. Public Hearing A. The City of Cibolo City Council will conduct a public hearing to hear public testimony regarding a variance request to UDC Sec. 18.1.G.6.a.i to waive the right-of-way dedication requirement for certain real property located at 304 South Main Street, legally described as ABS: 57 SUR: WILLIAM BRACKIN, 2.4770 AC. Mayor Allen opened the public hearing at 6:41 p.m. No one spoke on this item and Mayor Allen closed the public hearing at 6:42 p.m. B. The City of Cibolo City Council will conduct a public hearing to hear public testimony regarding a Conditional Use Permit (CUP) request to allow a Manufactured Home Residential use for certain real property located at 432 Tolle Road, legally described as RABY ESTATES LOT 1, 1.93 AC. Mayor Allen opened the public hearing at 6:44 p.m. No citizen wishes to speak on this item and Mayor Allen closed the public hearing at 6:44 p.m. 8. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not debate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimics(a)cibolotx.gov and vchaaman(a)cibolotx.gov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals signed up speak during this item: Ms. Titterington from the Chamber informed the City Council on upcoming ribbon cuttings and events. Mr. Cortez from a faith - based rehab group spoke on the program and what they can do for those in need. Ms. Pitts was also from the group and once was a client and now is a counselor with this group. She spoke of her experience and how this group can help members of the Cibolo community. 9. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member requests, in which case the item will be removed from the consent agenda.) A. Approval of the minutes of the regular City Council Meeting held on October 10, 2023. B. Approval of the August 2023 Check Register pending final acceptance of the City's financial audit for the 2022/2023 fiscal year. C. Approval of the August 2023 Revenue and Expense Report pending final acceptance of the City's financial audit for the 2022/2023 fiscal year. Councilman Hicks made the motion to approve the consent agenda. Motion was seconded by Councilwoman Cunningham. For: All; Against: None. Motion carried 7 to 0. 10. Staff Update A. Administration a. Townhall Update — Mr. Reed thanked the council for attending the Townhall. Public attendance was very scarce. b. Cibolofest Update — City is looking forward to the event c. Bandit Signs — Code Enforcement continues to sweep the city on weekends. d. RFQs and RFPs — Bids opening on Nov. 2 for roads. e. CIP Update — Haeckerville Rd. update was sent to residents in the area. f. Buffalo Crossing Street Maintenance and Striping Project Update — Moving forward. B. Police Department — Chief Andras gave a report on recent burglaries in the area. C. Animal Department — Animal Shelter received award for Best Animal Shelter (No Kill). 11. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney and 551.087 Economic Development to discuss the following: A. Consultation regarding the Final Plat of Buffalo Crossing II. B. Update on the Warbler Woods Bird Sanctuary. C. Status of the negotiations for GVSUD litigation. D. Economic Development Updates. E. Update on Superior Ready Mix of Texas, LLC v. City of Cibolo lawsuit. The council convened into executive session at 7:33 p.m. to discuss the above items. 12. Open Session Reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. The Council reconvened into regular session at 9:15 p.m. No action taken. 13. Ordinances A. Approval/Disapproval of an Ordinance of the City of Cibolo providing for the Disannexation of approximately 2.285 acres of land located at Interstate 10 West, from the City Limits and by motion authorizing the Mayor to sign a Non -Annexation Agreement for the subject property. Mayor Allen read the item and asked for a motion from the council. No motion was made. Motion failed. B. Approval/Disapproval of an Ordinance of the City of Cibolo providing for the Disannexation of approximately 2.289 acres located at 545 Sea Willow Drive, legally described as ABS: 134 SUR: Jose Flores 2.289 acres, from the City Limits. Mayor Allen read the item and asked for a motion from the council. No motion was made. Motion failed. C. Approval/Disapproval of an Ordinance of the City of Cibolo repealing and replacing Ordinance 1256, Purchasing Policy, and Procedures of the City of Cibolo, providing for incorporation, and providing for adoption. Councilman Hicks made the motion to table this item until the November 14'h meeting. Motion was seconded by Councilman Mahoney. A roll call vote was taken. Councilman Benson — Yes, Councilman Roberts — Yes, Councilman Mahoney — Yes, Councilwoman Cunnigham — Yes, Councilwoman Sanchez -Stephens — Yes, Councilman Hetzel — Yes, and Councilman Hicks — Yes. Motion carried 7 to 0 to table until November 14" 14. Discussion/Action A. Discussion/Action on the removal, appointments, and re -appointments to Planning and Zoning Commission, Board of Adjustments, Capital Improvement Program (CIP) Committee, Charter Review Committee, Master Plan Committee, Youth Council, Cibolo Economic Development Corporation Board, Animal Advisory Board, and all other Committees, Commissions and Boards. Motion was made by Councilman Roberts to place Mr. Boyle on the EDC as District 2 representative. Motion was seconded by Councilman. Mahoney. For: All; Against: None. Motion carried 7 to 0. Councilman Mahoney made the motion to place Ms. Christophe to the EDC representing District 3. Motion was seconded by Councilman Hicks. For: All; Against: None. Motion carried 7 to 0. B. Discussion/Action regarding the Final Plat of Buffalo Crossing II Knights Crossing. Councilman Hicks made the motion to deny the Final Plat of Buffalo Crossing II Knights Crossing. Motion was seconded by Councilman Mahoney. For: Councilmembers Benson, Roberts, Mahoney, Sanchez -Stephens, Hetzel, and Hicks; Against: Councilwoman Cunningham. Motion carried to deny 6 to 1. C. Discussion/Action regarding the Final Plat of Buffalo Crossing II Unit 6. Mayor Allen asked if someone wishes to make a motion. No one made a motion and Mayor Allen went on to the next item. D. Discussion/Action regarding the Preliminary Plat of Omni Industrial Park Subdivision. Councilman Hicks made the motion to approve a 30 -day extension of the Preliminary Plat of Omni Industrial Park Subdivision as requested by the developer. Motion was seconded by Councilman Hetzel. For: All; Against: None. Motion carried 7 to 0. E. Discussion/Action regarding the Replat of Mesa at Turning Stone C7 Lot 4. Councilman Hicks made the motion to approve a 30 -day extension regarding the Replat of Mesa at Turning Stone C7 Lot 4 as requested by the developer. Motion was seconded by Councilman Benson. For: All; Against: None. Motion carried 7 to 0. F. Discussion/Action regarding the Preliminary Acceptance of Public Infrastructure for Steele Creek Unit 8. Councilman Hicks made the motion to accept the Preliminary Acceptance of Public Infrastructure for Steele Creek Unit 8 with the following Public Infrastructure: Water: 2, 142 LF 12" main, 5, 384 LF of 8" main for a Total Valuation of $567,043.12; Sanitary Sewer: 5, 700 LF with a Total Valuation of $465,424.64; Drainage: Total Valuation of $615,536.52; Street: 6,949 LF for a Total Valuation of $2,388,684.64. Total Valuation of Accepted Public 4 Infrastructure Improvements dedicated to the City of Cibolo is $4,036,688.92. Motion was seconded by Councilman Hetzel. A roll call vote was taken. Councilman Benson — Yes, Councilman Roberts — Yes, Councilman Mahoney — Yes, Councilwoman Cunningham — Yes, Councilwoman Sanchez -Stephens — Yes, Councilman Hetzel — Yes, and Councilman Hicks — Yes. Motion carried 7 to 0. G. Discussion on a recommendation from the Planning & Zoning Commission on a proposed amendment to Article 4, Zoning Regulations, Section 4.7.4.3, Mixed Use Regional Employment Center (MURE) District Regulations, of the City's Unified Development Code (UDC), to allow vehicle towing facilities and vehicle storage by right in MURE Zoning Districts. Ms. Lee informed the City Council that on October 11, 2023 the Planning & Zoning Commission recommended that conditions for a tow yard use be permitted by right subject to supplemental conditions. This would eliminate the requirement for a Conditional Use Permit within the MURE but requires vehicles towing facilities use to follow some additional conditions, which include: (1) The use must be located no less than five hundred (500) feet from an interstate highway right-of-way; and (2) The use must be screened by perimeter fencing and/or landscaping no less than eight (8) feet in height, so that such use is not visible from any public right-of-way. It was also agreed the proposed amendment should not allow the storage of hazardous materials. The Planning and Zoning Commission also recommended that only incident management defined uses be permitted and that other towing types such as consent towing and private property towing not be allowed. Council discussed the recommendations of the P&Z and requested staff to work with the City Attorney on the language needed to amend Article 4, Zoning Regulations of the City's Unified Development Code (UDC), to allow vehicle towing facilities and vehicle storage by right in MURE zoning districts. H. Discussion on a recommendation from the Planning and Zoning Commission for a proposed amendment to the Unified Development Code to remove a Conditional Use Permit (CUP) for a manufactured home use from the SF -2 Single -Family Residential Zoning District. The City Council gave direction for staff to work with the City Attorney to remove a Conditional Use Permit (CUP) for a manufactured home use from the SF -2 Single -Family Residential Zoning District. I. Discussion on a recommendation from the Planning and Zoning Commission on a proposed amendment to Article 17 Landscaping Regulations, Section 17.1.13.11, to reduce the 15' Landscaping Buffer requirements in the Old Town District when an off-street parking or vehicular use area abuts a public right-of-way. The Planning and Zoning Commission provided positive feedback for the proposed amendment being in favor of the reduction of the landscape buffer requirement within the Old Town District to five (5') feet. The Council ask staff to work with the City Attorney's Office to finalize the required ordinance. J. Presentation/Discussion on the one-year update from BB Inspections Services on Cibolo's permit processing, building inspections, and plan reviews. Mr. Bealor presented the City Council with a presentation that covers the following items: RFP awarded to BB Inspection Services and transition period, BB Inspections goes full scope, Building Department team make-up, Current role and responsibilities, Performance metrics, Current and future initiatives. The Council had the opportunity to ask Mr. Bealor questions on the presentation and on My Gov the online permitting system. Mr. Bealer was able to inform the council that a new online system allows for precise performance metric tracking. They now have next -day inspections, same-day trade permits, 10 -day residential plan reviews, and 15 -20 -day commercial plan reviews. Mr. Bealor will be providing information to the City Council on an annual basis or sooner if the council request an updated presentation. K. Presentation/Discussion of Organizational Culture. Mr. Knott provided to the Council the top three reasons employees are quitting their jobs: 1) Toxic company culture (62%), 2) Low Salary (59%), 3) Poor Management (56%). The Presentation states that a strong culture, market competitive compensation, and quality management are paramount in attracting and retaining top talent. Mr. Knott went over the 2023 Gallup survey results that shows that Cibolo continues to excel, and he went over several areas that Cibolo had increase there score from last survey. Because of our culture, pay, and quality management, our FY23 turnover rate was 8.5%. As of September 30`h, Cibolo only had three vacancies compared to more than 25 this same time last year. Mr. Knott also stated that the City of Cibolo is seeing 43% more applicants per position over the previous year. L. Discussion on making signs visible by cutting tree limbs that currently obstruct signs and by adding the RED border around the NO THRU TRUCKS signs. Mr. Fousse was able to show the City Council and those present at the meeting a couple of signs that had been made with the red border. Both signs with the border stood out more and one sign was much larger than the other. Councilman Hicks stated that the signs need to be placed in the No Truck areas. Councilman Hicks also mention again the need to trim back the trees especially on Cibolo Valley Drive that are obstructing the signs (School Zone, Speed Limits, etc.). M. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilwoman Cunningham stated that she attended Cibolo's Shred Day and Town Hall Meeting. She also had a meeting with two other council members on the Youth Council. Councilwoman Cunningham also thanked the Public Works Department for the walk thru of streets in her' area. Councilwoman Sanchez -Stephens attended Shred Day and Commissioners Court. N. Discussion on items the City Council would like to see on future agendas. The council will email any request to the City Secretary prior to the deadline (Nov. 6`h by 8:30 a.m.) for the next agenda. O. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. The Council went over the calendars for October and November 2023. 15. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney to discuss the following: A. Discussion regarding the City Manager's Performance Evaluation. The Council convened into executive session at 9:56 p.m. 16. Open Session Reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. The Council reconvened into regular session at 10:08 p.m. No action taken. Item 15 and 16 were done earlier in the meeting. 17. Adjournment Councilman Hicks made the motion to adjourn the meeting at 11:03 pm. Motion was seconded by Councilman Roberts. For: All; Against: None. Motion carried 7 to 0. PASSED AND APPROVED THIS 14TH DAY OF NOVEMBER 2023. Mark Allen Mayor ATTEST /Z'7 Peggy Cimics, TRMC City Secretary