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Min EDC 7/20/2023r, ,-)r>1r * tX ECONOMIC DEVELOPMENT 200 South Main Street, P.O. Box 826, Cibolo, Texas 78108 Phone:(210)658-9900 Fax: (210)658-1687 INww.abolotx.gw Regular Call Meeting Cibolo Economic Development Corporation NOBLE GROUP EVENT CENTER 203 S. MAIN July 20, 2023 6:30 P.M. Minutes 1. Call to Order— Meeting was called to order by Mr. Thies at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mr. Thies, Mr. Mattingly, Mr. Triesch, and Mr. Williams; Members Absent: Mr. Triesch made the motion to approve the absence of both Ms. Qaiyyim and Mr. Hicks. The motion was seconded by Mr. Mattingly. For: All; Against: None. Motion carried 4 to 0. 3. Invocation — Moment of Silence — Mr. Thies ask for a Moment of Silence. 4. Pledge of Allegiance- All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard (limit remarks to 3 minutes) This is the only time during the CEDC Board Meeting that a citizen can address the Board of Directors. It is the opportunity for visitors and guests to address the Board of Directors on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The Board of Directors may not debate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the Board of Directors may present any factual response to items brought up by citizens. (Attorney General Opinion - JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Board of Directors as a body. Remarks may also be addressed to any individual member of the Board of Directors so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the Cibolo EDC or on an agenda item and have this item read at this meeting, please email pcimics@cibolotx.gov and vchapman@cibolotx.gov or telephone 210-566-6111 before 5:00 pm the date of the meeting. Mr. Mathis spoke during this item. Mr. Mathis thanked the members of the Economic Development Corporation. He stated that he had purchased property for additional parking approximately one year ago. Mr. Mathis has plans to get with GVEC about lights for the additional parking lot. 6. Public Hearin A. The Cibolo Economic Development Corporation will hold a public hearing related to the expenditure of the Corporation's funds for on-site improvements for businesses to promote or develop new or expanded business enterprises ("Business Improvement Grant Project") at 201 N Main St. in Cibolo, Texas. Public Hearing was opened by Mr. Thies at 6:34 p.m. Ms. Kearns stated that she would be improving her parking area. No one else spoke and the public hearing was closed at 6:35 p.m. B. The Cibolo Economic Development Corporation will hold a public hearing related to the expenditure of the Corporation's funds for on-site improvements for businesses to promote or develop new or expanded business enterprises ("Business Improvement Grant Project") at 207 N Main St. in Cibolo, Texas. Mr. Thies open the public hearing at 6:35 p.m. Ms. Mathis stated they would be improving the parking lot. Mr. Mathis just said there had been an influx of cost and they just needed a little help. He did say he had done quit a bit of research over the last year on this project. Mr. Thies closed the public hearing at 6:37 p.m. 7. Consent Aeenda— Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the Board of Directors and will be approved by one motion. There will be no separate discussion of these items unless a Board Member so requests, in which case the item will be removed from the consent agenda and will be considered individually.) A. Approval of Minutes for the June 15, 2023, Regular Call Meeting. B. Approval of Financial and Sales Tax Report for May 2023. C. Approval of Reimbursement to the City of Cibolo General Fund for staff time working on Cibolo Economic Development Corporation projects for June 2023. Mr. Triesch made the motion to approve the consent agenda. Motion was seconded by Mr. Mattingly. For: All; Against: None. Motion carried 4 to 0. 8. Agenda Items for Individual Consideration A. Presentation, discussion, and/or possible action regarding a Business Improvement Grant (BIG) application in the amount of up to $10,000.00 reimbursed for onsite improvements for an existing business located at 201 N Main St. Mr. Triesch made the motion to approve a Business Improvement Grant (BIG) application in the amount of up to $10,000.00 reimbursed for onsite improvements for an existing business located at 201 N Main St. Motion was seconded by Mr. Williams. For: All; Against: None. Motion carried 4 to 0. B. Presentation, discussion, and/or possible action regarding a Business Improvement Grant (BIG) application in the amount of up to $10,000.00 reimbursed for onsite improvements for an existing business located at 207 N. Main St. Mr. Mattingly made the motion to approve a Business Improvement Grant (BIG) application in the amount of up to $10,000.00 reimbursed for onsite improvements for an existing business located at 201 N Main St. Motion was seconded by Mr. Triesch. For: All; Against: None. Motion carried 4 to 0. C. Presentation, discussion, and/or possible action regarding the GVEC POWER UP grant application for electric vehicle charging stations located at 107 S. Main St. (Project Electrode). Mr. Mattingly made the motion for staff to draft the application and submit the application to City Council for approval. Motion was seconded by Mr. Triesch. For: All; Against: None. Motion carried 4 to 0. D. Presentation, discussion, and/or possible action involving the Cibolo EDC 590 W FM 78 project draft Letter of Intent (LOI) between the Cibolo EDC and the City of Cibolo terms and process for further approval. The Land Swap Committee meets next week. The committee is still waiting on feedback from the City Engineer. E. Discussion, direction, and/or possible action involving the Cibolo EDC 590 W FM 78 project, property, buildings, equipment, facilities, infrastructure, improvements, plans, development, expenditures, and all requirements to undertake the project. The EDC had no new information to discuss on this item at the present time. F. Discussion, direction, and/or possible action regarding update to FY 2023-2024 Amended Professional Services Agreement between the City of Cibolo and the Cibolo EDC. There were two minor changes council made to the agreement at the council meeting. Mr. Thies was present at the council meeting and verbally approved the changes for the EDC. G. Discussion/Action on selecting and approving an additional member of the Cibolo Economic Development Corporation Board to act as CEDC Strategic Plan Advisory Committee member. Mr. Williams made the motion to move this item to the meeting in August. Motion was seconded by Mr. Thies. For: All; Against: None. Motion carried 4 to 0. H. Discussion/Action on selecting and approving an additional member of the Cibolo Economic Development Corporation Board to act as I1-1-10 Corridor Study Advisory Committee member. Mr. Wiliams made the motion to move this item to the meeting in August. Motion was seconded by Mr. Thies. For: All; Against: None. Motion carried 4 to 0. 9. Executive Session The Cibolo Economic Development Corporation (EDC) Board of Directors, as authorized by Sections 551.071 and 551.087 of the Texas Local Government Code (Texas Open Meetings Act), will in closed session either (1) consult with the Cibolo EDC's attorneys regarding legal issues involving economic development negotiations, offers, and related matters from and/or to business prospects within the City of Cibolo, Texas; and/or (2) deliberate regarding (a) commercial or financial information that the Cibolo EDC has received from a business prospect that the Cibolo EDC seeks to have locate, stay, or expand within the City of Cibolo, Texas and with which the Cibolo EDC is conducting economic development negotiations; or (b) the offer of a financial or other incentive to a business prospect. A. Project Char B. Project Gateway The EDC Board went into Executive Session at 7:14 p.m. 10. Reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session The EDC Board reconvened in regular session at 7:34 p.m. No action taken. 11. Items for Future Agendas This item was done prior to going into Executive Session. The Board requested that if we have prices for lights for the parking lot on Main Street to put that on a future agenda. The Master Plan needs to be added to the agenda as a regular item moving forward. The Board would also like to have EDC Partners come and give a short presentation. 12. Set a Date and Time for the next Meeting — August 17, 2023, at 6:30 p.m. 13. Adjournment — Mr. Triesch made the motion to adjourn the meeting at 7:35 p.m. Motion was seconded by Mr. Mattingly. PASSED AND APPROVED THIS 17TH DAY OF AUGUST 2023. MA�i� 'Pr -e5;% t